Darin Vanus

• Providing full administrative support to Head of Market Strategy and Project Management Team and other departments including HR, Finance, Sales.
• Acting as liaison in coordinating matters between the General Manager’s Office
and other department heads and managers.
• Researching and assembling information from a variety of sources for the
preparation of reports and projects.
• Organizing office operations and procedures; organizing internal and external meetings, corporate events, controlling correspondence; filing systems;
reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Working closely with Finance Team on expenses related to the region, creating SAT requests, monitoring PO issuance, responsible for SAP (Invoices approval
system).
• Managing all the travel requirements/ in charge for employees' Travel Pre-Approval requests.
• Assisting PRO and Legal Counsel with legal documentation, employee's documents and visas when required.

⦁ Working with internal and external systems to provision Satellite networks Inmarsat, Iridium and Viasat services for aviation customers.
⦁ Support customers with aircraft configurations, modifications and provisioning of services.
⦁ Knowledge of business aviation, flight deck, cabin hardware and related services.
⦁ Working with CRM systems on regular basis to monitor/ create tasks and action accordingly as per the aircraft requirements and deadlines assigned.
⦁ Working closely with service providers such as Inmarsat, Iridium, ViaSat, SITA, PSAs and Flight Planners on a global range.
⦁ Management of Dubai office; Maintaining office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
⦁ Managing exhibitions and events from arrangement of booths, agendas, marketing materials and sponsorships.
⦁ Compile and update employee records; process documentation and prepare reports relating to personnel activities; deal with employee requests regarding human resources issues, rules, and regulations; composing documentation and certificates for employees; managing health insurance profiles;
⦁ Managing legal documents preparations, PRO related processes such as A-Z visas, trade licenses and working closely with UAE Free Zones and Ministries, with strong awareness of UAE labor structure and regulations.

⦁ Conducting weekly diary meetings with the MD to discuss upcoming engagements, invitations and
other requests.
⦁ Scheduling MD’s meetings with other board members and the committees in which he is a member.
⦁ Coordinating travel and accommodation requirements as needed.
⦁ Ensuring the MD is fully briefed on, or prepared for, any engagements he is involved in.
⦁ Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the MD.
⦁ Preparing correspondence on behalf of the MD, including the drafting of general replies.
⦁ Provide clerical and administrative support to Human Resources executives
⦁ Compile and update employee records
⦁ Process documentation and prepare reports relating to personnel activities
⦁ Deal with employee requests regarding human resources issues, rules, and regulations
⦁ Communicate with public services when necessary
⦁ Properly handle complaints as per the company’s procedures.
⦁ Coordinate communication with candidates and schedule interviews
⦁ Conduct initial orientation to newly hired employees

⦁ Projecting a professional image of the company.
⦁ Provide administrative and support services to ensure functionality of the office.
⦁ Scheduling business meetings and appointments.
⦁ Ensuring timely and accurate preparation of meeting reports, travel schedules, etc
⦁ Maintaining an effective document and file management systems
⦁ Handling both internal and external clients accordingly
⦁ Prompt communication within and outside the company
⦁ Performs other assigned duties as delegated

⦁ Completing tasks assigned by the general manager accurately and efficiently.
⦁ Ensuring company policies are followed.
⦁ Hiring, training and developing new employees.
⦁ Resolving customer issues to their overall satisfaction.
⦁ Maintaining an overall management style that follows company best practices.
⦁ Working closely with the store manager to lead staff.
⦁ Assisting customers whenever necessary.
⦁ Organizing employee schedule.
⦁ Ensuring that health, safety, and security rules are clearly explained to employees.
⦁ Ensuring a consistent standard of customer service.

⦁ Acting as personal assistant to the consul, including but not limited to managing telephone, email and postal correspondence, diary management, etc.
⦁ Organizing travel arrangements, meetings, events for high-level visiting delegations and official travel and programmes undertaken by Embassy officials.
⦁ Responding to public queries at the Embassy by telephone and email.
⦁ Information management - maintaining adequate hard-copy and electronic files.
⦁ Responsible for composing diplomatic letters, consular records and reports.
⦁ Assisting and providing cover for colleagues with regard to processing of passport and visa applications and providing consular advice and assistance, as required

⦁ Providing administrative assistance to the Military Attaché; maintaining diaries, organizing meetings and facilitating travel arrangements
⦁ Preparing and issuing diplomatic notes
⦁ Assisting with programmes for visits and missions
⦁ Receiving visitors, including senior visitors and VIPs
⦁ Assisting in the organization of social events