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Darin Vanus, Administrative Management/ Assistant to Head of Market Strategy

Darin Vanus

Administrative Management/ Assistant to Head of Market Strategy·Bombardier Transportation

United Arab Emirates

Diploma, Faculty of Advertising and Public Relations

Work experience

Total years of experience: 19 years, 5 months

Administrative Management/ Assistant to Head of Market Strategy

August 2018 - Present

Bombardier Transportation

Dubai, United Arab Emirates

August 2018 - Present

• Providing full administrative support to Head of Market Strategy and Project Management Team and other departments including HR, Finance, Sales.
• Acting as liaison in coordinating matters between the General Manager’s Office
and other department heads and managers.
• Researching and assembling information from a variety of sources for the
preparation of reports and projects.
• Organizing office operations and procedures; organizing internal and external meetings, corporate events, controlling correspondence; filing systems;
reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Working closely with Finance Team on expenses related to the region, creating SAT requests, monitoring PO issuance, responsible for SAP (Invoices approval
system).
• Managing all the travel requirements/ in charge for employees' Travel Pre-Approval requests.
• Assisting PRO and Legal Counsel with legal documentation, employee's documents and visas when required.

Company industry:
Motor Vehicle Passenger Transport
Job role:
Administration

Office Manager and Activations Specialist

January 2013 - March 2018

Satcom Direct

Dubai, United Arab Emirates

January 2013 - March 2018

⦁ Working with internal and external systems to provision Satellite networks Inmarsat, Iridium and Viasat services for aviation customers.
⦁ Support customers with aircraft configurations, modifications and provisioning of services.
⦁ Knowledge of business aviation, flight deck, cabin hardware and related services.
⦁ Working with CRM systems on regular basis to monitor/ create tasks and action accordingly as per the aircraft requirements and deadlines assigned.
⦁ Working closely with service providers such as Inmarsat, Iridium, ViaSat, SITA, PSAs and Flight Planners on a global range.
⦁ Management of Dubai office; Maintaining office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
⦁ Managing exhibitions and events from arrangement of booths, agendas, marketing materials and sponsorships.
⦁ Compile and update employee records; process documentation and prepare reports relating to personnel activities; deal with employee requests regarding human resources issues, rules, and regulations; composing documentation and certificates for employees; managing health insurance profiles;
⦁ Managing legal documents preparations, PRO related processes such as A-Z visas, trade licenses and working closely with UAE Free Zones and Ministries, with strong awareness of UAE labor structure and regulations.

Company industry:
Airlines
Job role:
Support Services

EA to MD & HR Manager Assistant

January 2012 - December 2012

Asadel General Trading LLC

Dubai, United Arab Emirates

January 2012 - December 2012

⦁ Conducting weekly diary meetings with the MD to discuss upcoming engagements, invitations and
other requests.
⦁ Scheduling MD’s meetings with other board members and the committees in which he is a member.
⦁ Coordinating travel and accommodation requirements as needed.
⦁ Ensuring the MD is fully briefed on, or prepared for, any engagements he is involved in.
⦁ Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the MD.
⦁ Preparing correspondence on behalf of the MD, including the drafting of general replies.
⦁ Provide clerical and administrative support to Human Resources executives
⦁ Compile and update employee records
⦁ Process documentation and prepare reports relating to personnel activities
⦁ Deal with employee requests regarding human resources issues, rules, and regulations
⦁ Communicate with public services when necessary
⦁ Properly handle complaints as per the company’s procedures.
⦁ Coordinate communication with candidates and schedule interviews
⦁ Conduct initial orientation to newly hired employees

Company industry:
Retail & Wholesale
Job role:
Administration

Personal Assistant

March 2011 - December 2011

Sahara Group Oil & Gas

Dubai, United Arab Emirates

March 2011 - December 2011

⦁ Projecting a professional image of the company.
⦁ Provide administrative and support services to ensure functionality of the office.
⦁ Scheduling business meetings and appointments.
⦁ Ensuring timely and accurate preparation of meeting reports, travel schedules, etc
⦁ Maintaining an effective document and file management systems
⦁ Handling both internal and external clients accordingly
⦁ Prompt communication within and outside the company
⦁ Performs other assigned duties as delegated

Company industry:
Oil & Gas
Job role:
Oil and Gas

Assistant Manager

February 2010 - February 2011

La Beaute D’ Art International

Manama, Bahrain

February 2010 - February 2011

⦁ Completing tasks assigned by the general manager accurately and efficiently.
⦁ Ensuring company policies are followed.
⦁ Hiring, training and developing new employees.
⦁ Resolving customer issues to their overall satisfaction.
⦁ Maintaining an overall management style that follows company best practices.
⦁ Working closely with the store manager to lead staff.
⦁ Assisting customers whenever necessary.
⦁ Organizing employee schedule.
⦁ Ensuring that health, safety, and security rules are clearly explained to employees.
⦁ Ensuring a consistent standard of customer service.

Company industry:
Other Business Support Services
Job role:
Administration

Consul's Assistant

December 2007 - February 2010

Embassy of the Kingdom of Bahrain

Russian Federation

December 2007 - February 2010

⦁ Acting as personal assistant to the consul, including but not limited to managing telephone, email and postal correspondence, diary management, etc.
⦁ Organizing travel arrangements, meetings, events for high-level visiting delegations and official travel and programmes undertaken by Embassy officials.
⦁ Responding to public queries at the Embassy by telephone and email.
⦁ Information management - maintaining adequate hard-copy and electronic files.
⦁ Responsible for composing diplomatic letters, consular records and reports.
⦁ Assisting and providing cover for colleagues with regard to processing of passport and visa applications and providing consular advice and assistance, as required

Company industry:
Public Administration
Job role:
Administration

Personal Assistant of the Military Attaché

August 2006 - October 2007

Military Mission of United Arab Emirates in Moscow, Russian Federation

Russian Federation

August 2006 - October 2007

⦁ Providing administrative assistance to the Military Attaché; maintaining diaries, organizing meetings and facilitating travel arrangements
⦁ Preparing and issuing diplomatic notes
⦁ Assisting with programmes for visits and missions
⦁ Receiving visitors, including senior visitors and VIPs
⦁ Assisting in the organization of social events

Company industry:
Public Administration
Job role:
Administration

Education

Moscow Academy of Finance and Law

July 2012

July 2012

Diploma, Faculty of Advertising and Public Relations

Russian Federation

Advertising and Public Relations - 4 years

The Saudi Academy in Moscow

July 2006

July 2006

High school or equivalent,

Russian Federation

Moscow Private Art School

July 2005

July 2005

High school or equivalent, Art and Design

Russian Federation

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