Admin Executive
M/s Joy Thomas Electromechanical & Engineering LLC
Total years of experience :1 years, 3 Months
Job Responsibilities:
• Provide admin related support to Function Heads upon request
• Writes any memos, letters, any other correspondence and reports as the management needs.
• Responsible for approval of any travel that goes outside of the JTEME Travel Policy
• Responsible for approval to use event card for any employee that doesnt have a corporate credit card.
• Tracks unused tickets and makes every effort to utilize them prior to expiration
• Point person for the company (all locations) with regard to any travel questions or issues.
• Responsible to planning / control the general cleaning of the office building with support of Internal / external cleaning sources.
• Administer the general healthcare insurance tasks (weekly claimant & mailing to the insurers)
• Responsible for time and leave records management.
• Handle booking hotel/air tickets/visas
• Handle other general procurement tasks: stationeries, phone billings, pantry supplies
• Perform non-trade purchasing for Operations. Ensure to comply with required procedures of purchasing and ensure purchase requisitions are being executed promptly and meeting delivery deadline
• Support HR/Admin Manager to organize and manage any staff activities, outings, Town Halls, events…
• Support HR/Admin Manager in implementing sourcing and develop new suppliers based on end users requirement with the objective to develop alternative source in terms of service, delivery, payment term and quality
• Perform other administration tasks assigned by HR/Admin Manager
• Provide administrative support for sales and marketing related activities to Business Unit (to be rotated among the Business Unit as Point of Contact) : Event management and compliance related requirement
• Coordinate and Schedule internal meetings with another Microsoft GMs and CVPs
• Schedule and implement organizations staff meetings, events and off sites; including meeting logistics, and material preparation
• Use critical thinking in understanding what the team needs to succeed, even if it isnt initially clearly defined
• Having management experience
• Making sure to demonstrate professional and polite responses in all Tele conversations
• Have experience in working on projects and preparing management reports
• Scheduling experience managing multiple high level executive calendars, high volume clientele at Vice President level
• High level administrative and project management experience supporting a senior executive in a fast-paced environment
• Experience supporting an Executive.
• Flexibility, ability to operate effectively and with composure under pressure and within time constraints
• Good command of English communication and computer skills
• Good interpersonal/ communication skills, capability to handle diverse matters with flexibility
• Effectively managing day-to-day operations of the office.