Deepthi Nair

Assisting in Onboarding process.
• Maintaining employee records (soft and hard copies).
• Updating HR databases (new hires, separations, Annual Leaves and sick leaves).
• Preparing paperwork for HR policies and procedures.
• Preparing and issuing all the letters requested on daily basis by employees.
• Coordinating on employees visa/passport renewal and cancellation.
• Assisting in payroll preparation by providing relevant data, like bonus and leaves.
• Uploading payroll files in bank site.
• Creating and maintaining employee Personnel Files, ensuring all relevant
documentation are filed on a regular basis.
• Addressing and resolving general payroll queries of employees.
• Updating time and attendance files of employees.
• Prepare reports and presentations for internal communications.

Support the Global On boarding process to electronically on board and process new hires.
• Support the HR Business Partner team and their internal clients to process
employee status changes and other employment-related transactions.
• Performs daily inputs and data changes into HRIS system.
• Scheduling orientations for new on-board employees.
• Assisting higher management in the creation and implementation of new policies.
• Generate employee letters for pre hire formalities, promotions, transfers etc.
• Operational management of the exit process- updating records, sending out mails for
clearances, explaining the process, handing over letters.
• Create and maintain employee Personnel Files, ensuring all relevant documentation are
filed on a regular basis.
• Co-ordinate with new joiners and the service provider to carry out
Background Verifications of all new joiners.
• Ensure the relevant HR database is up to date and accurate.
• To file employee-related documents in proper manner with all the required data.
• Handle calls and emails of employees and HRBP by providing appropriate information.
• Ensure that all required data is recorded in the Employee’s record.
• Update performance review in the employee’s record.
• To ensure that all L&D learning course information is sent to employees on time and to
the required standard.
• Maintain L&D site and documents, including managing restricted access lists.
• Work with Internal team regarding L&D communication
• Being a key point of contact for Global L&D with the AMO technical team.
• Create and provide training on system admin tool.
• Updating data including adding and deleting users, reporting, and assignment of learning
courses for employees individually and groups, email notifications for learning
assignments and other relevant functionality.
• Management of the data including regular data feeds and reporting.

• Attending campus fairs and collecting relevant documents of selected candidates.

• Evaluating all the test results and segregate the selected candidate’s profile.

• Completing phone screening interviews with individuals that meet the basic qualifications of each job.

• Identifying the correct candidate for each position.

• Following up for incomplete documents through calls and mail.

• Coordinate interviews, orientation, and trainings with new hires and managers.

• Assist with employment verification and other compliance initiatives.

• Send Reporting Mailers and joining related communication Mailers to the candidates.

• Sending On boarding checklist documents to the candidates.

• Working on smooth On-Boarding of the candidates by solving their joining related queries through mails and calls.

• Coordinating requests and delivery of all provisioning items by new hire's start date.

• Manage relationships with candidates and key internal stakeholders to ensure customer satisfaction.

• Correspond with various internal teams for updates of candidate joining.

• Tracking special cases.

• Welcoming new employees, facilitating paperwork completion and processing, accountability in understanding current business/structure/strategy/ news, organizing catering and distributing welcome gifts.


• Use employee files to upload candidate into our payroll system and assist with database maintenance (e.g. updating addresses, deductions, job titles, etc.)

• Ensure employee data collected at on boarding stage reaches HR system in a timely manner.

• Sending MIS Reports.

• Supporting Exit Team- Conducting Exit Interviews.

• Completing background check of employees and candidate for smooth onboarding.

• Responding to customer queries through calls and emails regarding payroll processing and tax matters.

• Supporting role in payroll processing - Indian Payroll.

• Good knowledge about ERP systems like SAP euHReka work space and ticket handling tools like HR Workspace and Snow Tool.

• Preparing daily and monthly reports for the team.

• Representing the Help Desk at meetings.

• Working on year ending process.

• Updating employee’s details in the back end. (SAP)

• Working on flexible benefits claims of Client employees.

• Preparing daily and monthly reports for the team.