Exhibition Coordinator
IFP Emirates Dubai
مجموع سنوات الخبرة :19 years, 0 أشهر
• Coordinating between all the various departments which are at work in a project as a team player
• Being involved in the project from the planning stages
• Solve all Exhibitors problems as getting to work closely with them and can help the management in getting a great rapport going with them
• Maintain a Project Checklist on a daily basis.
• Get all the necessary forms filled from Exhibitors, verify the same & submit to the organizers (Design approval, Catalogue entries, electrical, Visa etc.)
• Communicate with the Exhibitors from A to Z to ensure that the build up runs smoothly onsite.
• Arrange passes and invitation letters for the exhibitors for the show days.
• Coordinate with the account managers & ensure all the additional requirements billing happened prior to the show.
• Collect the feedback from Exhibitors after the show.
• Take care of the existing clients rebooking
• Successfully close Incoming Sales enquiries
• Effectively call potential clients and get their complete details
• Build the database by researching for additional job titles as required by the Marketing Managers
• Input all gathered information into DBMS ensuring they are properly coded, entered in the correct fields with no spelling mistakes
• Verify and get the correct contact details of mail or email returns
• Use web search engines, telephone directory or previous year exhibition manual assistance to acquire full & detailed contact numbers when required
• Manage the Client database and run the e-mail and Fax campaign about the show
• Develop, manage tactical and strategic resource plan for skill management process for organization.
• Anticipate and furnish the needs of the project managers on assigning resources with appropriate capabilities and required skills.
• Develop selection criteria’s for various position after a detailed discussion with the hiring Manager.
• Understand the skill set of available resources on bench and manage job rotation for increasing acceptability ‘of and among’ the resources.
• Understand and work with Resource Management Tools (RP, RMC, Funnel etc.)
• Created and maintained a resume bank of various skilled resources (internal and external) for opportunity mapping.
• Effectively manage billable HC growth.
• Increase profitability of the group by effective resource management.
• Collaborate and consult with business unit leaders and hiring managers for having a better understanding of Business Domain, Emerging Technologies, Software and Hardware requirements for strategic and tactical recruitment plans.
• Verify the resource forecasting and fulfill the requirement using internal and external resource on time, without effecting billing.
• Taking care of inter DU transfers - was the Spoc for inter DU transfers.
• End-to-End Contingent Workforce Management and Campus hire deployment.
• Maintain and co ordinate continuously with the outsourcing vendors for the fulfillment of the urgent openings.
• Redesigned & implemented a cost effective staffing process in line with approved budgets.
• Handle end to end recruitment process, for both technical and non-technical requirement.
• Maintain all pertinent applicant and interview data in the Hiring Management System (Taleo)
• Presenting monthly/quarterly Dashboard (Key Business Metrics-utilization reports/Capability reports) to management.
• Administer and Track recruitment activities on a daily basis and proactively report the same to business unit manager on a weekly basis.
• Data- Collection and consolidation.
• Coordinating with Bizops on the Billing.
• Weekly preparation and analysis of utilizations reports.
• Providing general filing and records maintenance.
• Compiling data for reports and assisting with administrative tasks associated with the cost center(s) budget(s)
• Coordinated for Customer visits.
• Working with RM Team on the resources allocation.
• SharePoint portal managing - updating and designing.
• Coordinating on the seat & Laptop arrangement for the team members.
• Co-ordination with team, accounts, HR & Various departments
• Travel Arrangement.
• Event management for Fun activities which are important for team Building
• Vendor management
• Taking care of Admin/HR Activities, co-ordination with accounts & Marketing departments
• Responsible for recruiting & hiring new staff
• Sourcing the profile for all department requirements from various sources.
• First level of screening and co- ordination for interview and follow up for joining.
• Document Preparation. (Agreements, Payment Schedule, Chart Preparation, Bank Loan Papers etc.)
• Responsible for managing Housekeeping, Front Office, Environment, Safety, Health Aspects
• Area of Teaching : MS Office (MS Word, MS Excel, MS Power Point), C
• Taking care of Admissions & staffing.
• Time management of all batches according to the course schedule and staff availability.
• Arranging for office requirements.
