Human Resource Officer
Mubarak Marine LLC
Total des années d'expérience :19 years, 7 Mois
• Assist with the day to day implementation of HR Services, Company policies and program
• Check and maintain attendance record for all onshore employees
• Maintain Employee/HR files and HR Database System Management
• Maintaining records and follow up of Visa, Emirates ID, Labour card and port passes
• Assist employees and Managers with day to day HR queries
• Assist in recruitment and selection of staff as well as termination process
• Preparing reports as and when required by Manager HR/ Admin
• Assisting Manager HR/Admin in employee relations activities and employee welfare activities
• Assist in planning, implementation of trainings and development, and maintain record of training certificates
• Coordinate with the Managers for the employee training requirements
• Coordinate for all official correspondence relating to offer letters, probation confirmations, salary certificates, and other miscellaneous letters as per approved employee request in a timely manner.
• Investigation and preparation of warning, notification and appreciation letters, while making sure that all supporting documents/emails are present
• Be aware of and adhere to Trust HR policies and procedures
• Responsible in follow-up of certain employee requests and approvals
- Leave (Annual, Medical, Emergency, Sick & Personal)
- Employment Certificates and Bank certificates
- Other personal requests
• Support Accounts Department in Employee Payroll
- Preparation of Office Staff & Crew Settlements
- Preparation of Office Staff & Crew Gratuity
- Monthly Salaries (WPS)
- Updating Salary Sheet
• Understand and work in compliance with Company QMS
• Other functions as Manager HR/Admin may so assign
• Responsible for cash voucher bill for HR related miscellaneous bills
• Maintain & update Employee medical insurance file as well as follow-up with Insurance Company regarding employees’ medical claim, additional & deletion.
• Maintain & update Employee life insurance file, life claim & additional & deletion.
• Maintain records, update salary increment details for both crew & office staff
• Prepare monthly report for crew Salary increment
• Coordinates transportation requirement of the company (driver duty for day and emergency call)
• (Photoshop work) if need
HR Assistant
Assists with the day-to-day implementation of services, policies and program through HR employee; reports directly to the Managing Director, and assist company Managers with HR related issues.
Responsible and manages the following: Recruitment process, Termination process, Employee Performance Appraisal, Training & Development, HR Filing and Database System Management, Employee Leave details and support Finance Department in Employee Payroll.
Support IT Department for administering new and enhancement of HR software.
Coordinate for all official correspondence relating to offer letters, probation confirmations, salary certificates, and the miscellaneous letters as per approved employee request in a timely manner.
Investigation and preparation of Warning, Notifications and Appreciation letters, while making sure that all supporting documents/emails are present.
Coordinate with Insurance Company regarding employees' medical claim.
Be aware of and adhere to Trust HR policies and procedures
In-Charge for Head Office, managing 4 to 6 secretaries.
Trains new administrative employee and responsible for Group secretaries performance.
Assist Sales staff in solving problem with regards to issuance of Quotation, Invoices, Receipts, Agreements and Certificate of Maintenance and Connection with the client.
Office Supplies and stationery stocks-in-Charge.
Attending local and international calls - provides information for client’s enquiries; and provides immediate solution to client’s problems.
Responsible for incoming and outgoing mail, fax courier, updating Employee Personal Profile in the Company’s Register System, daily correspondence filing. Process monthly reports (International calls, International fax and Incoming and Outgoing Courier for Finance Support).
Provides administrative support to different Companies and Departments in the Group (Clerical Job, job advertising and calling applicants for interviews, internet research).
Assisting company visitors to office and responds to their needs.
Reliever of Executive Secretary to the Managing Director whenever she is on leave.
In charge of monitoring CG Staff Daily Attendance and GM's attendance record.
Maintain and arrange meeting and interview schedule and remind Managing Director for the same.
Checking of Daily Correspondence Folder.
Assisting clients and responds to needs.
Responsible for Graphic Design works, and lay out designs.
Administering technical works (computer formatting, networking, hardware & software installation.
Provides administrative support to the Admin. Department.
Provides administrative support to all City Government Unit Departments (disseminations of forms, merged mailing, salary spreadsheets, correspondence, presentations).
Maintain personal files of City Government employees.
Assist Head of the personnel in providing documents to Regional Office.
Assists in New Business Inspection.
Provide administrative support to the department.
Answering telephone calls.
From 2000 to 2002 - full scholar for maintaining high GPA