Dennis Valdez

➢ Register, maintain, and control documents in various Electronic Document Management Systems (EDMS),
including Documentum, Aconex, Plan4E, eGesdoc, Sharepoint, and ShareFile. Ensure the accurate and organized storage of project documents.
➢ Implement and oversee documentation control procedures for the project, ensuring compliance with
industry standards and internal project guidelines.
➢ Maintain and update electronic copies of controlled documents received and transmitted. Register incoming and outgoing documentation in the Site Document Control Log, ensuring real-time and accurate records
management.
➢ Manage all incoming and outgoing technical documentation, including Engineering Drawings, Project Procedures, Project Specifications, Inspection & Test Plans (ITPs), Material Approval Requests (MARs), Method Statements, Red Mark Isometrics, Engineering Instructions, Vendor Documentation, and more.
➢ Ensure the latest revisions of drawings and technical documents are issued for construction and available
on-site during construction phases. Manage the reception and revision of documents, ensuring proper

transmission to subcontractors and vendors.
➢ Use tools like Plan4E, Aconex, and eGesdoc to manage and track the status of documents, creating transmittals and uploading new revisions into the EDMS.
➢ Facilitate the distribution of both electronic and hard copies of controlled documents to relevant personnel, ensuring all team members are informed and up to date with the latest documentation.
➢ Safeguard physical documents in secure cabinets to protect against environmental damage, while ensuring
easy access for authorized personnel. Mark documents with the appropriate revision number and maintain superseded copies for comparison purposes.
➢ Ensure proper revision control by managing old and new revisions of documents, marking outdated versions
as superseded and disposing of them when necessary. Responsible for ensuring that all correspondence related to engineering and vendor documents is directed at the employer.
➢ Assist project teams by providing necessary documentation in a timely manner, supporting the smooth
operation of construction activities and ensuring compliance with all documentation requirements.

 Responsible for document control of records Management and project documentation.
 Receiving, registered submittal and updating logs in the server such as RFI, Test Package, Punch Lists, NDE Reports, and Preventive Action Request etc.…
 Utilizing FMCS to checking revision drawings, updating and uploading Hydro Test Progress, NDE Reports like RT report, PT report, PWHT report, PMI report, Hardness Test report, Ferrite Test report, etc.…
 Monitor & Update RFI status, Test Package, Punch List, Preventive Action Request.
 Update Hydro Test actual progress everyday & monitoring all Incoming email and transmittal.
 Checking ISO drawing revision & checking final dossier.
 Responsible for petty cash and prepare Payment Request for reimbursement.
 Provide Day to Day support to Project Team.
 Preparation of OT Approval for working on Weekdays Weekend Holiday& prepare manpower time sheet every end of the month.
 Daily kilometer update of vehicle usage log.
 Utilizes the standard Document Management Systems to register, control, distribute and transmit project documentation.

➢ Employ standard Document Management Systems to register, control, distribute, and transmit project documentation efficiently.
➢ Receive and manage a wide range of incoming submittals, including Subcontractor Approvals, Technical Submittals, Method Statements, Material Inspection Requests, Shop Drawings, RFIs, NCRs, Site Instructions,
Contract Documents, Invoices, Variations, Quotations, Memos, and Correspondence.
➢ Ensure receipt, registration, distribution, tracking, retrieval, issuing, filing, typing, copying, scanning, sorting, reporting, and maintenance of project records are performed meticulously.
➢ Process and control engineering documents, drawings, and deliverables in compliance with established

guidelines and client-specific procedures.
➢ Facilitate timely review and approval of engineering deliverables and vendor documentation to maintain project momentum.
➢ Plan and supervise the flow of documents to and from all relevant parties, ensuring effective communication and document exchange.
➢ Monitor documentation requirements and ensure that all drawings and documents meet predetermined schedules to adhere to project deadlines.
➢ Ensure the timely archiving of project records, with all submissions distributed to appropriate users within
deadlines.
➢ Verify that all information complies with specified company standards, formats, templates, and specifications.
➢ Maintain logs and transmittals to effectively track all documents, correspondence, and transactions throughout the project lifecycle.
➢ Collect both soft and hard copy documents, scan and upload them into the system according to procedures, ensuring accurate record capture and management.
➢ Manage electronic storage of documents, letters, and emails, facilitate dispatch and upload/download activities, and scan incoming documents/drawings/plans for efficient file manipulation.
➢ Coordinate all activities related to the Document Control procedure, encompassing technical documents,
drawings, and commercial correspondence to ensure consistency and compliance across the project.

➢ Provide comprehensive administrative support to ensure the smooth and efficient operation of the office.
➢ Answer phone calls, schedule meetings, and assist visitors, ensuring effective communication and a welcoming environment.
➢ Complete operational requirements by scheduling and assigning administrative projects, while expediting work results to meet deadlines.
➢ Provide timely and accurate information in response to questions and requests, enhancing internal communication and support.
➢ Maintain inventory of office supplies by regularly checking stock levels, anticipating future needs, placing orders, and expediting delivery of supplies.
➢ Manage petty cash and prepare Payment Requests for reimbursements, ensuring accurate financial tracking
and compliance with company policies.
➢ Prepare Overtime Approval requests for work performed on weekdays, weekends, and holidays, and compile manpower timesheets at the end of each month to ensure precise labor tracking.

➢ Oversee and manage all warehouse and stores activities, including shipping, deliveries, receiving, issuance, and stocking of supplies and equipment, while meticulously documenting transactions.
➢ Implement Site Material Control Procedures and Safety Procedures to ensure compliance and safety during operations.
➢ Manage loading, unloading, and lifting operations, coordinating the movement of materials and equipment
to work locations and set up work sites efficiently.
➢ Arrange, count, segregate, and sort materials according to classification and specifications (type, class, size, style, color, product code) for easy accessibility and proper storage.
➢ Manage daily cycle count activities, stock control, preservation of materials, and ensure accurate inventory levels and replenishments.
➢ Responsible for generating Overage and Shortage reports, tracking discrepancies in received orders, and investigating and resolving variances promptly.
➢ Coordinate the ordering, receiving, and delivery of materials, expediting their flow according to the production schedule to prevent delays.
➢ Monitor and update records related to the receipt, issuance of materials, and available stock quantities,
ensuring accuracy and currency of data.
➢ Control, manage, and supervise materials handling operations, warehouse inventory transactions, and storage activities, ensuring accurate monitoring of material movements in and out.
➢ Ensure cleanliness and tidiness of warehouse and storage areas, maintaining safe conditions and continuously clearing hazards.
➢ Maintain effective communication and high levels of coordination with production staff and other departments to enhance routine operations and ensure optimal customer service.
➢ Provide necessary support to the project team regarding material transactions to ensure the availability of equipment and materials, aligning with the construction schedule in a timely and compliant manner.

➢ Oversee and manage all warehouse and stores activities, including shipping, deliveries, receiving, issuance, and stocking of supplies and equipment, while meticulously documenting transactions.
➢ Implement Site Material Control Procedures and Safety Procedures to ensure compliance and safety during operations.
➢ Manage loading, unloading, and lifting operations, coordinating the movement of materials and equipment
to work locations and set up work sites efficiently.
➢ Arrange, count, segregate, and sort materials according to classification and specifications (type, class, size, style, color, product code) for easy accessibility and proper storage.
➢ Manage daily cycle count activities, stock control, preservation of materials, and ensure accurate inventory levels and replenishments.
➢ Responsible for generating Overage and Shortage reports, tracking discrepancies in received orders, and investigating and resolving variances promptly.
➢ Coordinate the ordering, receiving, and delivery of materials, expediting their flow according to the production schedule to prevent delays.
➢ Monitor and update records related to the receipt, issuance of materials, and available stock quantities,
ensuring accuracy and currency of data.
➢ Control, manage, and supervise materials handling operations, warehouse inventory transactions, and storage activities, ensuring accurate monitoring of material movements in and out.
➢ Ensure cleanliness and tidiness of warehouse and storage areas, maintaining safe conditions and continuously clearing hazards.
➢ Maintain effective communication and high levels of coordination with production staff and other departments to enhance routine operations and ensure optimal customer service.
➢ Provide necessary support to the project team regarding material transactions to ensure the availability of equipment and materials, aligning with the construction schedule in a timely and compliant manner.

➢ Oversee and manage all warehouse and stores activities, including shipping, deliveries, receiving, issuance, and stocking of supplies and equipment, while meticulously documenting transactions.
➢ Implement Site Material Control Procedures and Safety Procedures to ensure compliance and safety during operations.
➢ Manage loading, unloading, and lifting operations, coordinating the movement of materials and equipment
to work locations and set up work sites efficiently.
➢ Arrange, count, segregate, and sort materials according to classification and specifications (type, class, size, style, color, product code) for easy accessibility and proper storage.
➢ Manage daily cycle count activities, stock control, preservation of materials, and ensure accurate inventory levels and replenishments.
➢ Responsible for generating Overage and Shortage reports, tracking discrepancies in received orders, and investigating and resolving variances promptly.
➢ Coordinate the ordering, receiving, and delivery of materials, expediting their flow according to the production schedule to prevent delays.
➢ Monitor and update records related to the receipt, issuance of materials, and available stock quantities,
ensuring accuracy and currency of data.
➢ Control, manage, and supervise materials handling operations, warehouse inventory transactions, and storage activities, ensuring accurate monitoring of material movements in and out.
➢ Ensure cleanliness and tidiness of warehouse and storage areas, maintaining safe conditions and continuously clearing hazards.
➢ Maintain effective communication and high levels of coordination with production staff and other departments to enhance routine operations and ensure optimal customer service.
➢ Provide necessary support to the project team regarding material transactions to ensure the availability of equipment and materials, aligning with the construction schedule in a timely and compliant manner.

➢ Responsible for comprehensive document control regarding records management and project documentation, ensuring accuracy and accessibility.
➢ Receive and register submittals, updating logs on the server for various documents such as RFIs (Requests for Information), Test Packages, Punch Lists, NDE (Non-Destructive Examination) Reports, and Preventive Action Requests.
➢ Utilize the EDMS to check revision drawings, updating and uploading relevant documentation, including
Hydro Test Progress and various NDE Reports such as RT (Radiographic Testing), PT (Penetrant Testing), PWHT (Post-Weld Heat Treatment), PMI (Positive Material Identification), Hardness Test, and Ferrite Test reports.
➢ Monitor and update the status of RFIs, Test Packages, Punch Lists, and Preventive Action Requests, ensuring
timely resolution and communication.
➢ Update the Hydro Test actual progress daily, overseeing all incoming emails and transmittals to ensure prompt processing of information.
➢ Conduct thorough checks of ISO drawing revisions and review the final documentation dossier for completeness and compliance with project specifications.
➢ Coordinate all activities related to the Document Control procedure, encompassing technical documents,
drawings, and commercial correspondence, ensuring that all documentation adheres to established guidelines and standards.

➢ Responsible for comprehensive document control regarding records management and project documentation, ensuring accuracy and accessibility.
➢ Receive and register submittals, updating logs on the server for various documents such as RFIs (Requests

for Information), Test Packages, Punch Lists, NDE (Non-Destructive Examination) Reports, and Preventive Action Requests.
➢ Utilize the EDMS to check revision drawings, updating and uploading relevant documentation, including
Hydro Test Progress and various NDE Reports such as RT (Radiographic Testing), PT (Penetrant Testing), PWHT (Post-Weld Heat Treatment), PMI (Positive Material Identification), Hardness Test, and Ferrite Test reports.
➢ Monitor and update the status of RFIs, Test Packages, Punch Lists, and Preventive Action Requests, ensuring
timely resolution and communication.
➢ Update the Hydro Test actual progress daily, overseeing all incoming emails and transmittals to ensure prompt processing of information.
➢ Conduct thorough checks of ISO drawing revisions and review the final documentation dossier for completeness and compliance with project specifications.
➢ Coordinate all activities related to the Document Control procedure, encompassing technical documents,
drawings, and commercial correspondence, ensuring that all documentation adheres to established guidelines and standards.

➢ Responsible for comprehensive document control regarding records management and project documentation, ensuring accuracy and accessibility.
➢ Receive and register submittals, updating logs on the server for various documents such as RFIs (Requests

for Information), Test Packages, Punch Lists, NDE (Non-Destructive Examination) Reports, and Preventive Action Requests.
➢ Utilize the EDMS to check revision drawings, updating and uploading relevant documentation, including
Hydro Test Progress and various NDE Reports such as RT (Radiographic Testing), PT (Penetrant Testing), PWHT (Post-Weld Heat Treatment), PMI (Positive Material Identification), Hardness Test, and Ferrite Test reports.
➢ Monitor and update the status of RFIs, Test Packages, Punch Lists, and Preventive Action Requests, ensuring
timely resolution and communication.
➢ Update the Hydro Test actual progress daily, overseeing all incoming emails and transmittals to ensure prompt processing of information.
➢ Conduct thorough checks of ISO drawing revisions and review the final documentation dossier for completeness and compliance with project specifications.
➢ Coordinate all activities related to the Document Control procedure, encompassing technical documents,
drawings, and commercial correspondence, ensuring that all documentation adheres to established guidelines and standards.

➢ Implement and maintain quality procedures in accordance with ISO 9001 standards to ensure compliance and enhance operational effectiveness.
➢ Generate and modify work orders, ensuring that all processes align with company protocols and project requirements.
➢ Prepare, issue, and distribute office forms and documents, facilitating effective communication and documentation flow within the organization.
➢ Prepare weekly and monthly statistical reports to track performance metrics and provide insights for decision-making.
➢ Maintain and update master files and reports, ensuring that all documentation is accurate, accessible, and current.
➢ Sort documents according to established classifications and coding systems to enhance organization and
retrieval efficiency.
➢ Key in data, record identifying information, verify accuracy, modify records as necessary, and scan and edit documents in accordance with company standards and specifications.
➢ Compile records and reports, validating the accuracy of input data to uphold data integrity and comply with quality management protocols.

➢ Oversee and manage all warehouse and stores activities, including shipping, deliveries, receiving, issuance, and stocking of supplies and equipment, while meticulously documenting transactions.
➢ Implement Site Material Control Procedures and Safety Procedures to ensure compliance and safety during operations.
➢ Manage loading, unloading, and lifting operations, coordinating the movement of materials and equipment
to work locations and set up work sites efficiently.
➢ Arrange, count, segregate, and sort materials according to classification and specifications (type, class, size, style, color, product code) for easy accessibility and proper storage.
➢ Manage daily cycle count activities, stock control, preservation of materials, and ensure accurate inventory levels and replenishments.
➢ Responsible for generating Overage and Shortage reports, tracking discrepancies in received orders, and investigating and resolving variances promptly.

➢ Coordinate the ordering, receiving, and delivery of materials, expediting their flow according to the production schedule to prevent delays.
➢ Monitor and update records related to the receipt, issuance of materials, and available stock quantities,
ensuring accuracy and currency of data.
➢ Control, manage, and supervise materials handling operations, warehouse inventory transactions, and storage activities, ensuring accurate monitoring of material movements in and out.
➢ Ensure cleanliness and tidiness of warehouse and storage areas, maintaining safe conditions and continuously clearing hazards.
➢ Maintain effective communication and high levels of coordination with production staff and other departments to enhance routine operations and ensure optimal customer service.
➢ Provide necessary support to the project team regarding material transactions to ensure the availability of equipment and materials, aligning with the construction schedule in a timely and compliant manner.