Human Resources Specialist
Seven Seas Shipchandlers
Total years of experience :10 years, 10 Months
• Undertake the full range of 360 (Internal & External), (Local & International) recruitment and selection processes within agreed timeframes, including drafting and placing advertisements, coordinating candidate information, conducting first round interviews, conducting reference checks and implementing overall recruiting strategy, develop and update job descriptions and job specifications
• Weekly collaboration with the Executive Vice President & CFO to create and implement the HR strategy for MENA in line with business goals and expansion plans
• Maintain employee information and attendance tracking using Human Resources Information Systems (HRIS) database
• Managed the key HR metrics and KPIs for areas of responsibility, discussed trends and areas of concern with business leaders
• Managed day to day HR operations and activities i.e. Talent Acquisition, Induction, Online Learning, PMP, Development and Succession Planning
• Implemented continuous feedback mechanism for employees to influence the improvement of their experience within the organization, created a culture to motivate employees and developed people’s metrics to support actions and measure effectiveness
• Coordinate with PRO for employee visa & contracts renewals and other tasks jobs related to various Government departments
• Support HR projects linked to short and long-term HR strategy deliverables to the business
• Plan and execute HR actions/initiatives in line with the Business Strategy and function strategies to drive higher engagement and enablement of employees, instill a culture of trust, high performance and participate in functional and cross-functional initiatives
• Coordinate with Insurance broker to resolve and advice on medical insurance enquiries
• Support with the preparation of weekly/monthly/quarterly reports as required by the Senior Management team
• Manage the exit process with regard to exit interviews and settlement inputs to ensure a seamless exit for the employee
• Define a fair, equitable and competitive total compensation and benefits package that fits and is aligned to our company’s strategy and business goals
• Monthly verification of payroll and coordination with WPS for payroll transfer
Policies and Processes
• Keep abreast of UAE Employment law changes, implement and maintain HR compliance and ensure that best practices are followed in employee relations including the management of grievance, disciplinary and termination processes. Provide appropriate guidance to line leaders.
• Maintain modern HR Processes in order to measure and constantly monitor the gaps which brings the real improvements for the benefit of the organization
• Undertake HR activities as required to support Business changes
• Handling monthly update of all details of employees and updating in the business module and providing the concern reports i.e. Organizational Structure
Performance Management & Benefits Administration
• Maintained the work structure by updating job requirements and job descriptions for all positions
• Maintained organization staff by establishing a recruiting, testing, and interviewing program, counseling managers on candidate selection, conducting and analyzing exit interviews
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees, scheduling management conferences with employees, hearing and resolving employee grievances, counseling employees and supervisors
• Maintains employee benefits programs by studying and assessing benefit needs and trends, recommending benefit programs to management, directing the processing of benefit claims, obtaining and evaluating benefit contract bids, designing and conducting educational programs on benefit programs
Leave Management & Payroll Processing
• Keeping track of attendance & leave records
• Updating / handling of the personnel leaves
• Updating the internal leave / absence schedule effectively
• Provide support to employees in various HR related topics such as leaves & compensation
• Preparing & updating monthly payroll sheet
• Updating Accrual Summary file (Leave, Bonus, Gratuity, Airfare)
Recruitment & On-boarding
• Strengthen relationships with recruiting agencies in the recruitment process for all levels. Negotiating on the recruitment fees and advising on the most appropriate & cost-effective processes & tools to recruit
• Supports recruitment by coordinating & arranging defined activities & resources to meet the specific goals, such as screening CVs and coordinating interview timings
• Co-ordinates & administers timely & accurate posting of internal & external vacancies using defined media
• Acts as a contact point for internal & external enquiries on all aspects of recruitment & selection, Updates the vacancy list for all Gulf offices and coordinates with department heads on the job description and updating them on the recruitment process
• Ensure to get onboard the new joiners on time and arranging the joining passage and forwarding the details to administration for the accommodation and other necessary arrangements like medical insurance and visa stamping