Senior Manager
International Rescue Committee
Total des années d'expérience :14 years, 0 Mois
1. Lead in regular tracking and analysis of spending and grants execution and providing justifications to finance/Grants as needed and advise for opportunities for efficiencies/realignments within the portfolio under the leadership of the Education Coordinator.
2. Lead / support the Education Coordinator in budget development / realignments.
3. Preparation and oversight of overall payment processes (teachers, locations, procurement, cash forecast);
4. Collaborate with sub-award partners on the development and implementation of procurement plans and financial review of reports.
5. Preparation and oversight of logistic requirements and procurement plan, follow-up on execution at Beirut and field level;
6. Lead in Salary mapping according to current and pipeline funding under the leadership of the Coordinator.
7. Liaise regularly with Education Field Managers and with relevant IRC departments (Finance, HR, Grants, Supply Chain, Sector Programs), both in Beirut and Field offices to allow smooth program implementation;
8. Ensure that program operational tracking, filing and documenting systems are in place and regularly updated;
9. Provide technical training to Qitabi 2 project manager ongoing support to Qitabi 2 manager throughout life of grant to ensure alignment and compliance with IRC processes and systems
Oversight of administrative and payment processes
• Supervise monthly payment of Remedial and ECE Educators and facilitators through ATM cards;
• Supervise timely payment of program consultants and service providers;
• Prepare monthly payments (cash request; mobile phone bill; card loading);
Oversight of logistics and procurement processes
• In coordination with Field Managers and program Coordination, lead the preparation and execution of the program yearly procurement plan;
• Coordinate and harmonize procurement needs and requests between field offices and Beirut;
• Act as focal point with Supply Chain department for tender processes and technical reviews;
• Provide support with logistic arrangements for trainings, workshops and program visitors as required;
Support in the planning and oversight of grants implementation
• Monthly analysis of BVA, spending, accuracy of transactions and recoding requests;
• Verify accuracy of petty cash tracking and field procurement against budgets;
• Support the program coordination in identifying underspending/overspending in budget lines;
Human Resources Management
• Build capacity of the team under his/her supervision, providing ongoing coaching and support to enable staff to successfully perform in their positions;
• Take responsibility for discussing job expectations, performance, and objectives on an informal, quarterly basis as a part of the annual Performance Review and Planning Process;
• Project Lead on newly established Bezos Family Foundation Project, with enhanced responsibilities including:
o Tracking and maintaining project work plans and financial reports (BVAs)
o Reporting to donor on regular basis
o Liaison with IRC Technical Unit and HQ level Bezos Coordinator
o Liaison with Regional Media Officer for media-related events
o Organization of special Bezos Foundation events (filming, workshops, conferences, video links)
• Procurement plan: prepare, in coordination with the Education coordinator, a detailed procurement plan according to the spending plan per each grant.
• Office environment maintenance: ensuring that meeting rooms are booked, transport is booked, files are maintained in a clear and concise manner, and the education senior management’s administrative tasks are handled in a reliable and consistent fashion
• Filing and Documentation: developing and maintain a transparent and easy to access filing system for office documents (HR, supply chain, finance); taking and typing meeting minutes for internal and external meetings as necessary; assisting with the organizing and maintenance of monitoring and evaluation records
• Tracking purchase requests through the design and implementation of a new internal tracking system and following up on the procurement
• Supervising all teacher payments for project teachers on a monthly basis, including training teachers on ATM payments, handling MoU signing for buildings and project sites, organizing and coordinating with Finance to ensure timely payments for all project activities
• Supervising the process of building payments on a monthly basis, in coordination with field teams, Finance Department and Operations
• Inventory: maintaining inventory lists and working with supply chain to make sure the national office and field offices are supplied with essential goods
• General administration: providing support to ensure general administrative duties related to the project are covered; supporting communication with external partners to ensure that relevant information is provided in a timely fashion
• Program support: ensuring communication with operations areas (Human Resources, Supply Chain, Finance) and following up on project-related paperwork and coordination
• Translation and interpretation: providing written translation from Arabic to English and English to Arabic for project support documents (including technical education materials), as well as for general office documentation. Providing interpretation from English to Arabic and Arabic to English for external education meetings and working groups
• Maintaining smooth and efficient filing systems for the national office
• Coordinating and managing and tracking teacher payments for 170 project teachers in Bekka and Akkar through ATM card payments, including:
o Training
o Liaison with Finance on regular basis
o Feedback with field operations and field staff on delays/problems
• Coordinating and managing Purchase Requests for project needs from the national office, as well as Bekka and Akkar field offices:
o Creation of a tracking system to monitor real time purchases
o Follow up with Finance and Supply Chain, as well as warehouses and operations at the field level
• Coordinating and contacting the two education field offices for national support in procurement, supply chain, human resources, finance, monitoring and evaluation and general operations
• Coordinating and contacting field offices for community projects such as outreach and parental support-providing support through the research and development phases of these projects
• Maintaining smooth office operations, ensuring that necessary office equipment, tools and supplies are available
• Communicating with procurement, human resources and finance for project operations support
• Written and oral translation of English to Arabic/Arabic to English (documents and translation in working group meetings)
• Assisting the Education Coordinator and Senior Education Manager with any other field-support tasks
• Maintaining smooth and efficient filing systems for the national office-this will primarily include the collection, coordination and distribution of attendance sheets for teacher volunteers in 160 ITS locations every month for volunteer and contract teacher payment
• Coordinating and contacting the two education field offices for national support in procurement, supply chain, human resources, finance, monitoring and evaluation and general operations
• Maintaining smooth office operations, ensuring that necessary office equipment, tools and supplies are available
• Supporting coordination and office communications
• Communicating with procurement, human resources and finance for project operations support
• Written and oral translation of English to Arabic/Arabic to English (documents and translation in working group meetings)
-Human Resources Officer.(Employee's absence, legal issues, contracts).
-In charge of student's files in the Ministry of Social affairs.
-In charge of student's files in the Ministry of Education.
-In charge of cars and employees insurance.
-In charge of employees contracts and teachers' contracts in the Indemnity Fund for Teaching Members.
-Handling phone calls.
-Language controller of arabic letters sent to parents.
-Data entry of different files.
-
I was a fresh graduate in law when i become a volunteer teacher at Fista school.I was a teacher in the vocational department: a class teacher with students that their ages range from 30 till 50s, also a teacher for soap decoration and candle making workshops.during summer camps i was responsible about the clay workshop.
About my duty as a teacher, i was responsible first about the safety and happiness of my students.I used to prepare the annual curriculum which contains what kinds of themes will i use this year, prepare the individual vocational program(IVP) of each student, prepare and organize for the monthly performance, duty during breaks, assist meetings and trainings, decorate the class, prepare and discuss the main lessons with the students.
I saw on the internet that Amel association needs a volunteer in a city next to my place and i was so ambitious to go and know
What kind of responsibility will i have especially when the project is linked to the human side(helping some ethyopian ladies to learn english, expressing themselves through art, and psychological assistance).I choose to help the field coordinator in some paper work, greeting the new ladies, explaining to them
About the program and what the association is providing, and data entry of each new participant lady in the program.
I stayed for one month only because it was difficult to me on my day of vacation to go and work since this program was once a week and only during sundays.
I was a university student when I worked in a summer camp supervising different groups of kids from diffferent ages, taking phone calls, filing information about the kids and taking the invoices.It was for fun and a good oppurtunity to save money for my last year in university.
I was a fresh graduate from school and I started going to the university when I found that I need a job.It was very funny, exhausting, social and cultural job.It had several benefits.I used to be a sales person on the pastry section where i welcome clients and provide them with different kinds of cakes related to their style and need, accompanied with price .ALso i had to arrange the fridge in a way to be attractive all the day ny cleaning it and arranging the cakes even the petits fours.
I graduated two years ago from the Lebanese University -Faculty Of Law and I didn't find a job which fits with my studies.I am looking forward to find a suitable job in a company which provides me stability,experience and ambition .
I came to College Maximos Hakim in 2000 where i accomplidhed my complementary and high school.I was graduated in 2007 from life sciences section.