ديفيندرا جاجتاب

Head Administration في DAL Group Company

• السودان - الخرطوم
• أشغل هذه الوظيفة منذ يونيو 2022

Heading and Responsible for Administration, HR, Security, Facilities, Fleet operations, Infrastructure & Maintenances, Housekeeping, Lease agreement, Travel management including Facilities for Expat's Family / Bachelors accommodation with canteen facilities  Staff- Direct Reporting - 09  The total strength including staff and workers is 6300 approximately  Expats - 540 Responsibilities: ⮩ Handling day-to-day activities and administrative activities including selection & staffing, tasking, discipline, welfare, and all multifarious development programmers, ensure proper implementation. ⮩ Handle entire gamut of Administration and led the efforts across planning & budgeting of administration expenses & work towards minimizing operational expenses/ costs. ⮩ Handled the administrative & financial matters of the firm while monitoring & preparing funds flow and cash flow statements to monitor the inflow & outflow of funds and ensure optimum utilization of available funds to accomplish organizational goals. ⮩ Pivotal in assisting various authorities in solving pending disciplinary cases, vigilance /non vigilance and departmental enquiry matters. ⮩ Proficient in managing complete recruitment life-cycle for sourcing the best talent from diverse sources and collaborating human resource requirements ⮩ Designing and implementing various processes to effectively assist employee issues and facilitate functional inter-departmental meetings. ⮩ Handling the part of pool management and co-coordinating for the activities for needs of employees for upgrading their technical soft skills, separation, leaves, and attendance & compensation & maintaining database. ⮩ Additionally responsible for processing passport, visas, etc, Handling Details and necessary documents of the employees, security, housekeeping and other general administration activities, maintenance of office equipment like computers, air conditioners, company vehicles etc. ⮩ Coordinate with the various agencies viz. Accounts/Finance/Payable/Collection while analyzing and reviewing their billings, the taxation compliances, purchase orders, vendor reconciliation, invoices, agreements and other legal documents, ensuring timely payments. ⮩ Efficiently handle bank reconciliation, internal & external audit & account receivable & accounts payable. ⮩ Held accountable for managing all the administrative & official activities while maintaining the healthy work environment & discipline. ⮩ Accountable for entire gamut of administrative work specifically related to official documents and material, maintaining daily worksheet for documents & staff attendance report. ⮩ Ensuring effective rendering of services to enable smooth flow of day to day operations. Identified scope for process enhancements for improved services. ⮩ Strategically planned & implemented the systems, policies & procedures to initiate and control finance, projected towards organizational goals to maximize profitability and generate revenue. ⮩ Involved in Preparation of Reports, Memos and Administrative Statements etc. ⮩ Responsible for requirements gathering & high-level scoping of project. ⮩ Responsible for estimating, planning and scheduling the project plan. ⮩ Responsible for submitting a clear statement of work along with project plan including cost &schedule estimates. ⮩ Executing, Monitoring, tracking & updating, project schedule and budget. ⮩ Planning Project communication, reporting, responsible for managing stakeholders and updatingthem on project progress.