Human Resources & Administration Officer
Elegancia Joinery
Total years of experience :12 years, 2 Months
• Key Responsibilities Overview:
• Use HR experience to coach, advise and support company projects manager on key employment processes of recruitment, induction, training & development, performance management, employee relations, restructures and redundancies, disciplinary & grievance
• Assist with all internal and external HR related inquiries or requests.
• Assist with performance management procedures.
• Coordinate training sessions and seminars.
• Produce and submit reports on general HR activity.
• Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
• Validation of documents received from both internal & external parties and present the same to Projects manager for approvals.
• Take minutes of meeting, draft minutes of meetings and maintain records for the operations and projects team
• Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the department, to record, filter, disseminate and communicate all incoming and outgoing matters.
• Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained.
• Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
• Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
• Refers routine matters to appropriate person for action and follows up to ensure completion.
• Preparation of all petty cash expenses and assist to check and verify staff claims related to projects team
• Handing Project Department all the SAP -RDT related activities. (Recourses Deployment Tool)
• Preparation of and uploading Staff & Labor Deployment Plan
• MPR Creation for Staff & Labor & Maintain and update Org Chart
• Ensuring Projects Handover forms are completed and signed off prior to the transfer of project, (Warranty Certificates, Project Completion Certificate)
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
Key Responsibilities Overview:
• Manage day-to-day HR operations and ensure all HR workflow processes run smoothly.
• Monitors the end of probationary period of new staff joiners and issue their confirmation letters.
• Manage Annual Performance Appraisal Program (implementing, advising on and monitoring).
• Performs administrative functions necessary to deliver and document training programs for record keeping and audit purposes.
• Identify assess and evaluate training & development needs within an organization through job analysis, appraisal schemes in collaboration with business and department heads.
• Acting as the focal point within the business for anyone with questions or queries regarding external &internal training and development plans
• Produce and submit reports on general HR activity.
• Generate Time sheet in coordination with the Payroll Department
• Develops and maintains organizational communications such as newsletters (HR BUZZ) to ensure employees have knowledge of training and development events and resources.
• Updates Training Vendor’s Registry and continuously search for competent providers.
• Develops Employee Engagement actives like Ignyte, ( “Ignyte” is a chain of employee engagement initiatives that aims at aligning the company’s culture with our preferred brand, revitalizing the employees’ morale, boosting their loyalty, acquainting them with their company’s goals and subsequently increasing their productivity and ownership towards their company’s objectives & image).
• Organize and coordinate meetings
• Knowledge working with HRIS Oracle System.
• Maintains Training Library that includes presentations, instructor’s guide, ice breakers, activities, assessments and certificates
• Ensures that statutory training requirements are met. Process delivery of training request from coordination with the proper training providers up to completion of the training.
• Recommend Training and Learning Plans to devise, implement and expand development programs.
• Evaluates Effectiveness of training and development programs and utilizes relevant information to revise, recommend changes in instructional objectives and methods.
• Administers Annual Employee Satisfaction and Engagement Survey
• Prepare and maintain a variety of forms used. Monitoring and keeping inventory of office supplies and other requests.
• Researches internal and external programs to sustainably improve learning and development effectiveness.
• Exemplifies the desired culture and philosophies of the organization.
• Experience in working SAP -HCM /HR Module
• Provided HR related assistance and advice to senior managers in a consultative environment.
• Manage day-to-day HR operations and ensure all HR workflow processes run smoothly.
• Coordinate with the new staffs and follow-up for timely deployment of selected employees; coordinating necessary arrangements for airport pick-up, accommodation, meals facility for all employees.
• Conduct joining formalities of the new staffs and inform corresponding operations as per agreed job offer/employment positions.
• Implement the code of conduct and progressive discipline.
• Maintaining employee files and paperwork and ensure all the documents are aligned with the local legal requirements and updated regularly based on organizational changes.
• Support recruitment and selection process.
• Manage the process of redundancy, grievance and discipline investigations, hearings, and sick absence issues.
• Manage sensitive and confidential matters like personnel related, employee related and organizational changes, planning and protect the security of information, data and files.
• Assist the Manager in resolving various employees’ personnel queries, provide necessary information to managers, employees and to other departments on labor rules and regulation affecting company operations.
• Responsible in giving disciplinary action to an employee who violated rule/s based from the company’s code of discipline
• Maintain strict confidentiality and safe keeping of all company business documents.
• Schedule Skype/ or face to face interviews for all potential candidates (walk in).
• Schedule the applicants who passed the interview for an orientation and encored their information to keep record and references.
• Ensure the HR systems are properly and timely populated and provide regular and ad-hoc reports for the needs of the company and head office.
• Generate Time sheet in coordination with the Payroll Department
• Submit information related to payroll (overtime, mobile deductions, and other reimbursements) on a monthly basis, whilst circulating the No Pay report to all executive and above category employees.
• Responsible in conducting exit interview with the employees in HRD to know the problems they encountered and their reasons for leaving to develop ideas and strategies in order to improve the company and its people in terms of delivering good services and the retention of the employees as well
• Deal with employee’s daily concerns and problem.
• Knowledge working with HRIS Oracle System.
• Coordinating all Qatar ID related issues, providing Exit permits, opening bank accounts for all staff & Issuing mail address for all new joiners when necessary with coordination with Head Office
• Arrange staff transportation daily
• Staff accommodation- handling -solving accommodation issues
• Maintain and update Org Chart daily (company)
Training & Development
• Conduct orientation programs for new employees.
• Identify and assess training needs within company by meet with managers and supervisors.
• Develop, organize, conduct and evaluate training programs.
• Train new hires as well as veteran employees.
• Help employees improve upon or enhance existing skills.
• Develop programs that groom lower-level employees for next level.
• Evaluate training effectiveness.
Eu-Retec (Pvt) Ltd, Kalutara, Sri Lanka (July 2011 to September 2016)
Eu-Retec (Pvt) Ltd is a Private Ltd Liability Company established in Sri Lanka with the Board of Investment (BOI) approved establishment in joint venture partnership with Continental AG of Germany. The line of company production is Industrial Solid Tyres for forklift trucks and other materials handling equipment, bogie wheels, and flaps.
Key Contributions:
Recruitment and selection
Training and Development
Other Activities Administrative Work
Korean SPA Packaging Company engaged in the corrugated and flexible packaging industry catering to the packaging needs of various industries including tea and garment industries. Company produce varying types of corrugated cartons & flexible packaging and are engaged in both direct and indirect exports.
Key contributions:
Identify Training needs & arranging training programs for both staff & workers. Employee recruitment and
retention & conducting interviews
Maintaining Employee attendance
Maintaining and performing the salary related work. Time Management
EPF & ETF Related Work.
BACHELOR OF SCIENCE (MANAGEMENT) WITH 2ND CLASS UPPER
