Dharmendra Chaturvedi

• Conduct bank and business partner reconciliations to ensure financial accuracy.
• Deliver insightful reporting, inputs, and analysis for effective cost control measures.
• Manage accounting for donor projects, ensuring compliance and transparency.
• Prepare and audit company accounts annually by the end of April, maintaining high standards.
• Assist in the preparation of monthly management reports, submitted before the 15th of each month.
• Oversee payroll, ensuring accurate statutory deductions and timely salary payments.
• Collaborate with line managers to develop and prepare the annual budget effectively.
• Monitor and manage outgoing payments to ensure timely and accurate financial transactions.

1. Financial Management
Maintain accurate financial records and accounting books.
Record daily income and expenditure transactions.
Prepare vouchers, receipts, and payment records.
Monitor cash flow and bank transactions.
2. Billing and Revenue Management
Manage patient billing and payment collection.
Verify charges for consultations, surgeries, diagnostic tests, medicines, and optical services.
Reconcile daily revenue collections from different hospital departments.
Ensure timely deposit of collected funds into hospital accounts.
3. Budgeting and Financial Reporting
Assist in preparing annual budgets and financial plans.
Prepare monthly, quarterly, and annual financial reports.
Analyze financial data and provide recommendations to management.
Monitor budget utilization and expenditure control.
4. Accounts Payable and Receivable
Process payments to suppliers, vendors, and service providers.
Maintain records of outstanding payments and receivables.
Follow up on pending payments and reimbursements.
5. Payroll Administration
Prepare staff salary sheets and payroll records.
Calculate deductions, allowances, and benefits.
Ensure timely salary disbursement.
6. Inventory and Asset Accounting
Maintain financial records of medicines, surgical supplies, and optical products.
Verify inventory-related transactions.
Keep records of hospital assets and depreciation.
7. Compliance and Audit Support
Ensure compliance with hospital financial policies and government regulations.
Assist internal and external auditors during audits.
Maintain proper documentation for financial transactions.
Prepare tax-related documents and statutory reports.
8. Grant and Donor Fund Management (if applicable)
Maintain records of donor-funded projects and grants.
Prepare financial reports for donors, INGOs, and partner organizations.
Ensure proper utilization and reporting of grant funds.
9. Coordination and Communication
Coordinate with hospital departments regarding financial matters.
Provide financial information to management for decision-making.
Assist patients and staff with billing and payment-related queries.

Business firm registration, Tax & Return Filing, Accounting Services and Financial report Preparation.

. Leadership and Governance
Provide overall leadership to the NGO and its Board.
Ensure the NGO operates in accordance with its constitution, bylaws, and applicable laws.
Promote the organization's vision, mission, values, and objectives.
Foster good governance practices and accountability.
2. Board Management
Preside over Board meetings and General Assembly meetings.
Approve meeting agendas in consultation with the Secretary and Executive Director.
Ensure effective participation of Board members in decision-making.
Facilitate constructive discussions and consensus-building.
3. Strategic Planning
Lead the development and review of the NGO's strategic plans.
Ensure organizational goals and programs align with the mission.
Monitor progress toward strategic objectives.
4. Financial Oversight
Oversee the financial management of the organization.
Review and approve annual budgets and financial reports.
Ensure proper use of organizational resources.
Support transparency and accountability in financial matters.
5. Policy and Compliance
Ensure compliance with government regulations, donor requirements, and organizational policies.
Oversee the development and implementation of policies and procedures.
Promote ethical conduct and integrity throughout the organization.
6. Representation and Advocacy
Represent the NGO at official functions, meetings, and public events.
Build relationships with government agencies, donors, partners, and stakeholders.
Advocate for issues related to the NGO's mission and beneficiaries.
7. Supervision and Support
Provide guidance and support to the Executive Director/Chief Executive Officer.
Monitor organizational performance and program effectiveness.
Ensure that management is accountable to the Board.
8. Resource Mobilization
Support fundraising and resource mobilization efforts.
Assist in developing partnerships with donors and supporters.
Promote the NGO's visibility and reputation.
9. Risk Management
Identify and address organizational risks.
Ensure appropriate controls are in place to protect assets and reputation.
Support crisis management and decision-making when required.
10. Reporting and Accountability
Ensure regular reporting to the Board, members, donors, and regulatory authorities.
Promote transparency in organizational operations and finances.
Ensure accurate documentation of Board decisions and organizational activities.

An Account Manager is responsible for overseeing the organization's financial operations, ensuring accurate recording of financial transactions, preparing budgets and financial reports, managing accounts payable and receivable, monitoring cash flow, maintaining accounting records, ensuring compliance with financial policies and regulatory requirements, coordinating audits, processing payroll, supervising accounting staff, and providing financial information and analysis to support management decision-making. The Account Manager also works closely with internal departments, donors, vendors, and other stakeholders to ensure efficient financial management and accountability.

An Account Officer in an NGO is responsible for maintaining accurate financial records, recording and verifying financial transactions, preparing payment vouchers and bank reconciliations, managing accounts payable and receivable, assisting in budget preparation and monitoring, preparing financial reports for management and donors, ensuring compliance with organizational policies and donor requirements, supporting internal and external audits, maintaining proper documentation of financial activities, processing payroll and statutory payments, and contributing to the transparent and efficient utilization of project funds and organizational resources.

An Audit Assistant supports the audit process by examining financial records, verifying transactions, reviewing supporting documents, conducting audit tests, and ensuring compliance with accounting standards, organizational policies, and regulatory requirements. The Audit Assistant assists in preparing audit working papers, identifying discrepancies and internal control weaknesses, collecting and analyzing financial data, maintaining audit documentation, and supporting auditors in the preparation of audit reports. The role also involves communicating with clients or departments to obtain necessary information and contributing to the accuracy, transparency, and accountability of financial operations.