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تم إلغاء حظر المستخدم بنجاح
ديانا حداد, Executive Assistant

ديانا حداد

Executive Assistant ·Webuild group

الإمارات العربية المتحدة

دبلوم, office management and executive secretarial course

الخبرة العملية

مجموع سنوات الخبرة: 16 سنوات, 5 أشهر

Executive Assistant

سبتمبر 2021 - أبريل 2022

Webuild group

دبي، الإمارات العربية المتحدة

سبتمبر 2021 - أبريل 2022

•Build and maintains a positive relationship with partners and stakeholder representative as required

•Provide timely and efficient secretarial services including minute taking and relevant administrative support to meetings, workshops, seminars and related forums as required.

•Assist the operations controller with meetings, communication with third parties and documentation

•Provide assistance on a required basis to teams with Dubai branch

•Assist with all other ad hoc administrative duties as they arise.
مجال الشركة:
البناء والتشييد
الدور الوظيفي:
التشييد والبناء

Personal Assistant to Managing Director and CEO

مايو 2016 - سبتمبر 2020

Mawarid Finance

دبي، الإمارات العربية المتحدة

وجدت هذه الوظيفة عبر بيت.كوم

مايو 2016 - سبتمبر 2020

• Maintain and manage the MD's workflow.
• Organize and schedule events, conferences and daily meetings for the Managing Director.
• Preparing expense claims of the MD.
• Respond/direct emails to designated employees on behalf of the MD.
• Ensure the MD is up to date, briefed, and prepared for any meetings they are involved in.
• Prepare travel itineraries in connection with the arrangements for the MD.
• Prepare preparatory presentations on Microsoft PowerPoint.
• Brief the MD on internal matters and collect information if required.
• Prepare handover documents between previous and future MDs.
• Coordinate with the HR regarding leaves, events, and travel.
• Responsible for dividends check distribution for Board Members and shareholders.
• Prepare confidential and sensitive documents.
• Preparing correspondence, delegating work during CEO absence, assisting Executive office team
• Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP’s/policies.
• Liaising with clients, suppliers, advisors, shareholders, intercompany directors and other staff;
مجال الشركة:
الاستشارات المالية والاقتصادية
الدور الوظيفي:
الموارد البشرية والتوظيف

Executive Secretary

يناير 2016 - أبريل 2016

Emirates Civil Defence Academy

دبي، الإمارات العربية المتحدة

وجدت هذه الوظيفة عبر بيت.كوم

يناير 2016 - أبريل 2016

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records.
• Planning and scheduling meetings and appointments.
• Preparing and editing correspondence, reports, and presentations.
• Responsible for issuing letter to Civil Defence - Dubai.
• Prepare responses to correspondence containing routine inquiries.
• Receive, direct and relay telephone messages and fax messages.
• Preparing Issue Vouchers.
• Responsible for office Material and stationary and Operating and maintaining office equipment.
• Supervise and train other clerical staff.
• Maintaining records and files.
مجال الشركة:
التعليم الابتدائي والإعدادي والثانوي
الدور الوظيفي:
إدارية

Executive Secretary

يناير 2016 - أبريل 2016

Emirates Civil Defence Academy

يناير 2016 - أبريل 2016

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records.
• Planning and scheduling meetings and appointments.
• Preparing and editing correspondence, reports, and presentations.
• Responsible for issuing letter to Civil Defence - Dubai.
• Prepare responses to correspondence containing routine inquiries.
• Receive, direct and relay telephone messages and fax messages.
• Preparing Issue Vouchers.
• Responsible for office Material and stationary and Operating and maintaining office equipment.
• Supervise and train other clerical staff.
• Maintaining records and files.
مجال الشركة:
التعليم الابتدائي والإعدادي والثانوي
الدور الوظيفي:
الموارد البشرية والتوظيف

Administrator

أبريل 2015 - يونيو 2015

Dubai Investments

دبي، الإمارات العربية المتحدة

وجدت هذه الوظيفة عبر بيت.كوم

أبريل 2015 - يونيو 2015

• Supervise and coordinate activities of staff and prepare time sheets.
• Interview job applicants. Conduct phone interviews.
• Prepare presentation related to Audit Department. Coordinate meetings.
• Sort and distribute incoming mail to areas and staff within the organization and dispatch outgoing mail.
• Write business letters, reports or office memos using word processing programmers.
• Answer telephone enquiries from customers, attend to visitors and assist other staff in the organization with their enquiries.
• Operate a range of office machines such as photocopiers, computers.
• File papers and documents.
مجال الشركة:
خدمات الدعم التجاري الأخرى
الدور الوظيفي:
إدارية

Executive Secretary

يونيو 2008 - مايو 2013

JV-J&P Joannou & Paraskevaides (O) Ltd-J&P AVAX S.A.

عمان، الأردن

يونيو 2008 - مايو 2013

Responsibilities


- Preparing the Monthly Report for the MEP Department.
- Responsible for preparing internal and external letters, memos, and all correspondence related to the department.
- Distribute incoming correspondence, including faxes and emails.
- Maintain efficient archiving and filing system.
- Prepare meeting schedules, making prior arrangements, meeting agendas, registering, and typing the minutes of meetings.
- Follow up tender's and preparing the comparison sheets.
- Working on the procurement material schedule, budget schedule for the MEP Department.
- Establish work procedures and schedules, and keep track of the daily work of clerical staff.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Ordering and maintaining stationery and equipment supplies.
- Respond to public inquires.

HR Responsibilities

- Administrative tasks - filing, new hire packets, and other tasks assigned by the HR Generalist.
- Assists with the pre-employment and new hire process; ensures appropriate documentation in compliance with established standards.
- Following up HR work and the daily update of HR system: entering new employees, issuing the monthly time cards, and updating employee information.
- Keep track of address changes, changes in job titles, benefits, and salaries.
- Organize all HR department records, employment files and maintains operation of office equipment.
- In charge of all HR monthly reports requested by project manager / head quarter-Cyprus.
- Ordering recruiting supplies.
- Assist with new hire paperwork.
- Conduct phone interviews.
- All other duties and responsibilities, as assigned.
مجال الشركة:
البناء والتشييد
الدور الوظيفي:
إدارية

Executive Assistant for Project Manager

أكتوبر 2004 - مايو 2008

The Morganti Group Inc. (CCC Subsidiary)

عمان، الأردن

أكتوبر 2004 - مايو 2008

-Read and analyze incoming memos, and reports in order to determine their significance and plan their distribution.
-Typing correspondence (email, faxes, and letters).
-Filling and archiving incoming and outgoing documents in hard and soft copies.
-Open, sort, and distribute incoming correspondence, including faxes and email.
-Excellent typing skills in Arabic & English at least 45 words per minute.
-Compose routine correspondence not requiring the personal attention of management. Composes and prepares confidential correspondence, reports, and Official letters.
-Make routine appointments and arrange conferences and meetings.
-Manage and maintain executives' schedules.
-Carry out various secretarial and administrative duties assigned by the General Manager.
-Access and print out any messages in the executive computer “mailbox” regarding the work.
-Supervise other clerical staff, and provide training and orientation to new staff.
-Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
-Prepare Time Sheet for Senior Engineers in the Project.
-Coordinate with departments regarding schedules and meetings.
-Prepare daily, weekly and monthly report for the executive.
-Safeguard confidential information and sensitive material.
مجال الشركة:
البناء والتشييد
الدور الوظيفي:
إدارية

Secretary

أكتوبر 2003 - أكتوبر 2004

United Medical Industries Ltd (UNIMED)

عمان، الأردن

أكتوبر 2003 - أكتوبر 2004

-Drafting (email, faxes, and letters).
-Filling and archiving incoming and outgoing documents in hard and soft copies.
-Handling incoming/outgoing phone calls, sorting and distributing the mail, typing correspondence, meeting coordination, and accurate filing and record keeping.
-Coordination with HR office on all personal matters relating to manpower requirements.
-Handling all incoming and outgoing correspondence.
-Handling correspondence and responds independently when possible.
-Sorting the mail into categories (Urgent, personal, private, confidential letters, registered mail).
-Make travel arrangements.
مجال الشركة:
المستشفيات الطبية
الدور الوظيفي:
سكرتارية

Assistant Administration

أكتوبر 2001 - أكتوبر 2002

Hashemite University

الزرقاء، الأردن

أكتوبر 2001 - أكتوبر 2002

-Handle all correspondence on own initiative.
-Maintain a good filing system.
-Working on Clerical Jobs, Filling, writing the internal and external Letters.
مجال الشركة:
التعليم الابتدائي والإعدادي والثانوي
الدور الوظيفي:
المحاسبة والتدقيق

التعليم

Young Women’s Christian Association (Y.W.C.A)

يوليو 2003

يوليو 2003

دبلوم، office management and executive secretarial course

الأردن

Skills

certified project manger
Expert
certified project manger
Expert
Clerical Skills
Expert
Clerical Skills
Expert
Decision Making Skills
Expert
Decision Making Skills
Expert
Office Administration
Expert
Office Administration
Expert
Project Work
Expert
Project Work
Expert
 Excellent computer skills.
Expert
 Excellent computer skills.
Expert
certified project manger
Expert
certified project manger
Expert
Clerical Skills
Expert
Clerical Skills
Expert
Decision Making Skills
Expert
Decision Making Skills
Expert
Office Administration
Expert
Office Administration
Expert
Project Work
Expert
Project Work
Expert

اللغات

العربية
متمرّس
الانجليزية
متمرّس

الهوايات

  • travelling