Head of procurement department (Import & Export activity)
Tashir holding - Ecoprod LLC
مجموع سنوات الخبرة :11 years, 1 أشهر
Food
• Dairy products (promotion, wholesale, FMCG, HoReCa)
• Soft drinks (promotion, wholesale, FMCG, HoReCa)
• Fish and seafood (promotion, wholesale, FMCG, HoReCa)
• Confectionery (promotion, wholesale, FMCG, HoReCa)
- Conducting market research and analysis to identify potential suppliers and products that meet
the organization’s requirements;
- Evaluating and selecting suppliers, negotiating contracts, and ensuring favorable terms and
conditions;
- Searching for goods and manufacturers in Iran, Turkey, CIS countries, Europe, UAE, China with the organization’s goals and objectives. Building promising and long-term relationships with manufacturers, suppliers and commodity agents. Getting special conditions, bonuses, installments, deferred payments, exclusive contracts, concluding contracts;
- Slashed goods and services costs 30% by negotiating pricing and fees, while ensuring the continuation and enhancements of services.
- Developing and maintaining vendor relationships, managing supplier performance, and conducting supplier audits as necessary;
- Monitoring supplier performance and resolving any issues, claims or conflicts that may arise;
- Determination of the most attractive groups of goods for purchase, cost calculation, pricing;
- Managing the procurement budget and maximizing cost savings through strategic sourcing and
negotiation;
- Assessing and mitigating procurement risks, such as supply chain disruptions or non-compliance
issues;
- Organization and coordination of processes related to international supplies and export/import of
goods, product labeling, etc.;
Implementation of the full cycle of import supplies: from placing an order, agreeing on the terms of
the contract, to receiving the goods in warehouses in the Russian Federation;
- Compliance with foreign trade requirements and standards, including customs procedures and
preparation of necessary documents;
- Purchasing requirements planning, timely placement of orders;
- Leading and managing a team of procurement professionals, providing guidance and support as
needed;
- Collaborating with internal stakeholders, such as finance, operations, and legal, to ensure
alignment and coordination across departments;
- Participation in exhibitions.
Food
• Dairy products (promotion, wholesale, FMCG, HoReCa)
• Confectionery (promotion, wholesale, FMCG, HoReCa)
- Development and maintenance of existing commercial relationships; Monitoring the company's
current projects;
- Search and connection of new manufacturing suppliers in accordance with the company’s
development strategy (CIS countries, Iran, Turkey, Europe);
- Market monitoring and analysis;
- Interaction with suppliers, drawing up and concluding contracts, agreeing on working conditions
(negotiations, business correspondence);
- Optimization of logistics operations, calculation of the cost of cargo delivery, cost reduction;
- Monitoring the placement of orders to suppliers for the supply of goods, coordinating delivery
times and the range of products supplied;
- Providing departments and services of the company with all the necessary information on goods,
prices, timing of receipt of products at warehouses;
- Interaction with customs authorities;
- Monitoring changes in customs legislation and risk analysis;
- Certifications and other permitting documentation;
- Monitoring the correctness of product labeling in accordance with the CU TR;
- Prompt resolution of issues and non-standard situations arising during transportation and
customs clearance;
- Interaction with related departments (customs department, financial department, accounting,
warehouse, sales department);
- Control of financial settlements with suppliers, brokerage organizations, local and international
carriers;
- Organization of internal and external document flow;
- Managing a team of 3 employees, monitoring and analyzing the effectiveness of their work;
- Monitoring the implementation of assigned tasks in full, on time;
- Training of department employees, mentoring;
- Participation in the selection of department personnel.
Food
• Fresh (ready to eat) Fruits and vegetables (promotion, wholesale, FMCG)
- Conclusion and extension of foreign economic contracts with new and existing suppliers (without
searching).
- Obtaining commercial terms for the company.
- Placing orders to suppliers, monitoring the timely execution of orders by suppliers, planning and
maintaining a delivery schedule. Accounting and control of cargo along the route.
- Checking documents for compliance with the terms of the contract. Explaining to the supplier the
procedure for preparing shipping documents, preparing and transferring documentation to the
customs broker.
- Conducting claims work.
- Interaction with the customs services of the Russian Federation, with shipping lines, forwarding
companies, with the internal transport department, warehouse and other services exercising
control in the food market.
- Monitoring and analysis of prices on the market.
- Control of payments to suppliers.
- Preliminary and actual calculation of the cost of cargo.
- Internal reporting, maintaining tables, placing an order in 1C programm. Providing reports to
management.
Supply of nuts and dried fruits from Turkey, Europe to the Russian Federation and the CIS.
- Work with Russian and foreign partners (purchases, supplies, freight forwarding companies,
transport companies). Support of transactions in compliance with currency and customs
legislation.
- Placing orders to import suppliers, according to the requests of buyers (large confectionery
factories) in the Russian Federation and the CIS. Active business correspondence with suppliers
in English. Business correspondence, telephone conversations with customers in Russian.
- Communication with suppliers regarding contracts, invoices, specifications.
- Tracking production deadlines, planning shipments. Preparation of instructions for suppliers,
coordination of shipping documents necessary for customs clearance and labeling.
- Interaction with declarants, customs brokers.
- Payment planning. Monitoring timely payments to suppliers in accordance with the terms of the
contract. Calculation and control of transport costs, customs duties. Product cost calculation
- Concluding contracts with carriers, monitoring cargo delivery.
- Monitoring the timeliness of delivery of transport, loading, transportation, delivery of goods and
promptly informing clients about the transportation process.
- Coordination of contracts and applications with buyers. Control of receipt of payments from
customers.
- Maintaining the company’s internal document flow for orders, shipments, mutual settlements,
receipt of goods on the balance sheet and its sale.
- Participation in tenders for the supply of nuts and dried fruits.
Financial sector
• Financial and credit intermediation (exchange, brokerage, card issuance and servicing, risk
assessment, exchange offices, lending agencies, collection, pawnshop, payment systems)
- Instructions from the financial director.
- Maintaining a database of contracts.
- Planning the day the general manager (meetings, phone calls, reception, etc.)
- Implementation of the technical support of the general manager (ordering transportation, tickets,
organization of meetings, etc.).
- Translations of import contracts from English into Russian, from Russian into English.
- Maintaining internal reports on corporate cards.
- Work in program Advance reporting 1C: Enterprise 7.7.
- Calculation of customs duties.
- Conducting legal proceedings on a trademark.
- Greet and accompany customers to their tables
- Present menu and provide detailed information when asked (e.g. about portions, ingredients or
potential food allergies)
- Prepare tables by setting up linens, silverware and glasses
- Inform customers about the day’s specials
- Offer menu recommendations upon request
- Up-sell additional products when appropriate
- Take accurate food and drinks orders, using a POS ordering software, order slips or by
memorization
- Communicate order details to the Kitchen Staff
- Serve food and drink orders
- Check dishes and kitchenware for cleanliness and presentation and report any problems
- Arrange table settings and maintain a tidy dining area
- Deliver checks and collect bill payments
- Carry dirty plates, glasses and silverware to kitchen for cleaning
- Meet with restaurant staff to review daily specials, changes on the menu and service
specifications for reservations (e.g. parties)
- Follow all relevant health department regulations
- Provide excellent customer service to guests