Temporary Sr. Administrative Specialist
DOW Europe GmbH
Total des années d'expérience :15 years, 0 Mois
* Created a new archiving system for the filing of
Legal documents; (Hard & Soft )
* Planned & Booked flights through the CWT online
booking tool
* Managed the Team Travel Expenses through
Concur
* Successfully planned, and managed 3 Major Events
simultaneously (Hotel, Catering, world wide;
internal visitors and external visitors, including 2
exciting events) (+100 people)
* Communicated information over SharePoint
* Purchase orders
* Created & maintained a database of requested
Purchase Orders
* Led administrative approval process for
department’s procurement of goods and services
through SAP
* Managed vendor payment requests, purchase
orders and invoices
* Liaised with Shire’s legal department to obtain
contracts & other required legal agreements based
on needs of management
*Proactive Diary/Calendar and Meeting Management
*Responsible for documenting and controlling
department expenses
*Creation of documents; templates, and hi-level
PowerPoint presentations
*Organizational charts - Visio & PowerPoint
*Managed all Invoices within the Sales Department;
by including Cost Center, Cost Element, and Project
numbers on all incoming invoices before obtaining
signature
*Drafted communications on behalf of my boss
*Wrote and distributed Meeting minutes; with
follow up on action points
*Complex, Multi-Leg Travel Management; with
comprehensive itineraries
*Planned and mapped out Market Visits (Worldwide)
*Organized delegate rates on Conferences, Regional
Meetings, Leadership meetings, workshops &
training's
*Set up a new filing and archiving system
*Scanned and burned documents for archive
*Converted archived items into an organized DVD
structure
*Prepared PowerPoint presentations, and Excel
Spreadsheets
to Director of Mergers & Acquisitions
* Administrative Duties
* Meeting & Conference arrangements; i.e. Meeting minutes
* Travel arrangements, i.e. Flights, hotel & Visa procurement
* Project Management on the PIRS Database
* Travel Expenses - SAP R3
* Company research - Lexus Nexus
* Organization of Team Events
* Client screening & Information management
* Coordinating Visa for foreign clients
* Client contract preparation
* PowerPoint presentations
* Calendar & Meeting Management
* Travel arrangements
*Maintained exact records of all pricing, sales, and
activity reports
*Demand Forecast & Purchase of new movies
*Prepared staff work schedules & assigned specific
duties
*Managed merchandise levels and store appearance
*Introduced a Customer Loyalty Program
Business Degree
