Supply Chain Assistant
Save the Children International Iraq
Total des années d'expérience :7 years, 4 Mois
Procurement-
• Leading the procurement process of the materials, equipment and services requisitioned by the program teams and ensuring best value for money in line with Save the Children and donor-specific policies and threshold.
• Responsible for all suppliers vetting process.
• Responsible for the evaluation process of bids, drafting contracts, and purchase orders according to the organization legal approved templates.
• Organizing/coordinating tenders/negotiation, meeting with venders and program team.
• Conducting proper documentation of all procurements throughout maintaining Supply Chain and Procurement workflow papers process (Purchase request, Competitive Bid Analysis, Purchase Order, Good Receive Note, Waybill, etc.).
• Following up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services and works. Negotiating with venders/suppliers and service providers to get the best value of money with the support of head of supply chain.
• Coordinating with the Finance team on the payment of goods and services and ensuring SCI fulfils its obligation to suppliers. In addition, coordinating to provide the Finance team with auditing requirement.
• Undertaking market research and setting up national framework agreements for key items.
Asset Management-
• Maintaining an accurate Centralized Asset Register that includes all Assets for the Iraq Country Program, and preparing monthly Centralized Asset report and Support/guide Field Asset Focal Points to maintain the Field Asset Register in Their bases.
• Running and analyzing inventories of all assets and annually checking all Assets' physical count.
• Creating issue forms for the assets, transferring assets between country office and field offices and disposing and donating asset devices and equipment's.
• Travel to Field offices to provide capacity building to Asset Focal Points.
• Working closely with the telecommunication companies to provide organization needs in the country and processing monthly payment for all the telecommunication payments.
Warehouse Management-
• Maintain accurate and up-to-date records of inventory transactions.
• Work collaboratively with other warehouse staff and departments to ensure smooth operations.
• Conduct regular inventory checks and audits to ensure inventory accuracy.
• Check incoming deliveries for accuracy and damage.
• Log received items into inventory systems promptly and accurately.
• Create Stock Release Form for stocks in accordance with the distribution plan provided by program staff.
• Maintain Filing system and record inventory of vouchers for country Office, Assist Finance Officer in preparation of Bank Vouchers, Maintain Bank Book and cashbook and writing the cheques and preparing Bank Letters.
• Insure GLACOS preparation and scanning all the vouchers then saved in the shared folder.
• Working closely with Finance Coordinator to finalize the monthly closure activities for Baghdad Field Offices and supporting the Field Manager to finalize the monthly financial report or other Donor Financial report.
• Check and scrutinize invoices for accuracy, Maintain Payment tracker and share it with the Finance Manager, support monthly payroll and keep organized records
• Ensure all reports and audit documents are prepared and submitted as per the instructions of Finance Manager at least two days’ prior the deadline for final review.
• Maintaining all financial filling system, Voucher Inventory and following up with payment cycle approvals.
• Preparing cash and bank payment vouchers, assisting in completing cash payments and assisting in cash management for country office.
• Responsible for daily cash count in country office and Ninawa field office
• Focal point for audits for documentation and files.