Program Assistant
unicef
مجموع سنوات الخبرة :20 years, 6 أشهر
1. Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
2. Drafts project documents, work plans, budgets, proposals on implementation arrangements. Prepare minutes of meetings for the section and any requested meeting with partner.
3. Monitors and tracks the efficient distribution of supplies that are required for effective program delivery
4. Collects information mainly from records and reports and prepares periodic and ad hoc reports on program and project activities
5. Organizes data and information, prepares and maintains records, documents and control plans for the monitoring of project/program implementation.
6. Contributes to the preparation of reports, project documents and submissions to governments by providing information, preparing tables and drafting relatively routine sections. Prepares background information for use in discussions with governments and other organizations. Participates in the briefing and debriefing of project personnel.
7. Scrutinizes plans of operations, exchanges of letters and takes appropriate follow-up action. Assists in the administrative process of government requests for assistance. - Assists the field office in preparation of meetings, maintains contact with partner institution and individuals towards program implementation. May be required to carry out specific administrative operational/control tasks for project/program activities.
8. Maintain contact list and prepares correspondences for partners, ensure the organization and filing of program documents and follow-up with sections as well as partner
9- HACT focal point and Spot Checker
1. Extract & input data from various sources (HR, procurement, finance and other WFP corporate system)
2. Maintain a selected number of administrative control records and initiate actions related to attendance, travel, procurement, insurance, overtime..etc
3. Assist in preparation of budget performance submission
4. Make travel arrangements in line with administrative rules
5. Set up. Classify and maintain files
6. Initiate and modify automated transactions
7. Search for, retrieve, compile, assemble, and archive a variety of statistical data from information, reports and record and provide the requested analysis when needed
8. Prepare all periodic reports related to the various actions
9. Review supporting documents, verify claims for action and conformance with administrative rules and regulations with other offices as appropriate
10. Draft correspondence related to the area of responsibility
11. Review and follow up all the records related to financial issues
12. Coordinate and arrange meetings such as workshops and seminars
13. Coordinate with service units and liaise frequently with staff both at the duty station and outside the duty station of assignment
14. Provide information related to the administrative functions and exchange variety of statistical information
15. Make computations and calculations and prepare various reports including tables, charts statistics and provide analysis if required
1. Prepare and maintain the policies and procedures for the company
2. Preparing -reviewing-editing the job descriptions for all positions in the company.
3. Recruiting staff for the senior positions, meeting HR team on weekly basis for discussing all HR issues.
4. Preparing all reports related to rewards and compensations, controlling all kind of vacations in accordance with Syrian labor law.
5. Participating in preparing the company budget, meeting depts. Managers for discussing all expected or existed staffing problem.
6. Provide accurate and sound technical analysis to the management and HR planning process in relation to the budget planning, staffing, organization design, and change management.
7. Conducting Monthly meeting the employees to make sure that all of us are working according to the same vision and mission.
8. Participate in implementing the evaluation system and analysis
9. Implement timely and effective staff learning and development programs and briefing on career management/development to all staff in order to strengthen their capacity building and advance career development planning.
1. Provide the required assessment in the area of the HR system within the targeted organization to collect and analyzing the data
2. Provide the guidance, interpretation and technical support to the management in the area of HR management.
3. Provide accurate and sound technical analysis to the management and HR planning process in relation to the budget planning, staffing, organization design, and change management.
4. Establish and maintain equity, transparency and consistency in the interpretation, determination, implementation, and administration of HR policy, procedures and guidelines on all HR related matters applicable to the staff
5. Implement and administer the equitable, transparent and efficient job classification system in compliance with the established job classification policy, guidelines, and procedures.
6. Implement and administer the effective and timely recruitment processes in the hiring, developing and retaining the best talents available to support the strategic human recourses needs
7. Ensure organizational human resources targets are met while ensuring the recruitment and retention of the staff
8. Determine training and learning needs in order to identify organizational competency gaps
9. Monitor the evaluation system and support in enhancing the required system for transparent and accurate results
Develop staff - preparing budget - preparing annual reports - participatin in implementing the corporate objectives
- Reading, monitoring and responding to the Departmental Head's email, answering calls and handling queries.
- Preparing correspondence on the Departmental Head's behalf.
- Commissioning work on the Departmental head's behalf.
- Liaising with staff, clients, other Departments etc.
- Managing the principal's electronic diary.
- Booking meetings, organizing travel and preparing complex travel itineraries.
- Writing minutes, taking dictation, planning, organizing and managing events.
- Conducting research on the internet.
- Writing reports, executive summaries and newsletters.
- Preparing presentations.
- Preparing papers for meetings.
- Managing and reviewing filing and office systems and typing documents.
- Sourcing and ordering stationery and office equipment.
- Other tasks might assigned by Departmental Head
During my work I have got the following courses: 1- Team Building & Leadership. 2- Supervisory Skills. 3- Communication Skills for Leadership. 4- Service Management. 5- NLP in selling. 6- Creativity & mind mapping. 7- Building High team performance. 8- Communication Etiquettes. 9- Emotional Intelligence. 10- MS Excel Support. 11-Empowring Employees. 12- Supervisory & leadership developing program. 13- Junior Business Consultant.
