Executive Assistant to CFO
QDVC
Total years of experience :10 years, 8 Months
- Manage the CFO’s calendar on a day to day basis and keep the CFO up to date on any changes and or additions.
- Ensure the CFO is fully briefed on, or prepared form any engagements he is involved in.
- Tracking of Financial statistics and pulling together graphs and reports with this data.
- Assist the CFO with any additional reporting requirements, creation of spread sheets and tracking data from various team members across the company.
- Prepares routine and advanced correspondence including the drafting of general replies, letters and memoranda.
- Filter general information, queries, phone calls and invitations to the CFO by redirecting or taking forward such contract as appropriate.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CFO.
- Minute general meetings as required and complete research on behalf of the CFO.
- Take the CFO’s phone calls and messages and proceed accordingly.
- Maintain the organization of the corporate files
- Prepare travel plans and expense reimbursement requests.
- Assist in preparing materials for operational reports and presentations with administrative support in typing, faxing and copying.
- Assist the CFO by providing administrative support, coordination, and other associated tasks to reach desired outcomes.
- Other duties as assigned.
- Prepare Cash Flows whenever needed, for my assistance.
- devising and maintaining office systems, including data management and filing;
- arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- screening phone calls, enquiries and requests, and handling them when appropriate;
- meeting and greeting visitors at all levels of seniority;
- organising and maintaining diaries and making appointments;
- dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- carrying out background research and presenting findings;
- producing documents, briefing papers, reports and presentations;
- organising and attending meetings and ensuring the manager is well prepared for meetings;
- liaising with clients, suppliers and other staff
- Research Planning and presentations upon Manager’s request.
I was the outstanding pupil of the academy. and scored GAP 4.00 on the graduation project.