Operation Assistant
ALL THINGS DIGITAL
مجموع سنوات الخبرة :13 years, 10 أشهر
A company owned by AL OBAIDLY GROUP
Dubai, UAE
Operation Assistant February 2024-May 2024
• Assisted in the day-to-day operations, ensuring smooth workflow and efficient task management.
• Coordinated with various departments to streamline processes and enhance productivity.
• Managed inventory, procurement, and logistics tasks, contributing to operational efficiency.
A. Administration:
• Provided high-level administrative support to senior management and department heads.
• Oversaw office operations, including scheduling, correspondence, and documentation.
• Implemented and maintained office systems, improving overall organizational effectiveness.
• Trained and supervised administrative staff, fostering a collaborative work environment.
• Managed budgeting and financial reporting, ensuring accurate and timely processing.
B. Human Resource:
• Supported the HR department in recruitment, on boarding, and employee relations activities.
• Assisted with payroll processing, benefits administration, and maintaining employee records.
• Conducted orientation sessions and facilitated training programs for new hires.
• Coordinated employee engagement initiatives, enhancing workplace morale and retention.
• Ensured compliance with labor laws and company policies, maintaining a positive work culture.
C. Finance
• Managed financial records, processed invoices, and assisted with budgeting and financial reporting.
• Coordinated administrative tasks, including procurement, inventory management, and office maintenance.
• Supported the finance team in payroll processing, expense tracking, and financial analysis.
• Ensured compliance with financial policies and regulations through diligent record-keeping and reporting.
• Provided personalized financial advice to a diverse portfolio of clients, resulting in a client satisfaction and retention.
• Conducted thorough financial needs assessments and created customized plans addressing clients unique financial situations.
• Advised clients on retirement planning, tax strategies, estate planning, and risk management, ensuring comprehensive financial well-being.
• Maintained up-to-date knowledge of financial products, market trends, and regulatory changes to provide informed advice
• Assisted in daily office operations, ensuring a smooth and efficient workflow.
• Managed routine administrative tasks such as filing, data entry, and correspondence.
• Supported senior staff by preparing documents, scheduling meetings, and handling travel arrangements.
• Played a key role in maintaining office supplies, managing inventory, and ensuring the office environment was well-organized and functional.
• Provided comprehensive administrative support to various departments, enhancing operational efficiency.
• Coordinated and managed schedules, meetings, and appointments for senior management.
• Prepared and maintained accurate records, reports, and documentation.
• Assisted in organizing events, training sessions, and conferences, ensuring seamless execution.
• Managed office inventory of assets, processed invoices, and handled financial documentation with precision and attention to detail.
• Supported legal professionals by managing legal documents, scheduling appointments, and coordinating communication with clients and external parties.
• Maintained confidentiality and ensured accuracy in document preparation, filing, and record-keeping.
• Assisted in legal research, case management, and preparation for board meetings.
• Maintain and update sales records, customer databases, and inventory lists.
• Prepare sales reports, invoices, and receipts.
• Coordinate with suppliers and manage order placements and deliveries.
• Greet and assist customers with their inquiries and purchases.
• Handle customer complaints and returns professionally, ensuring customer satisfaction.
Academic Scholar
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