Personal Assistant Hotels Group Managing Director
Amwaj International
مجموع سنوات الخبرة :5 years, 1 أشهر
Assisting CEO in running 3 companies:
1- Amwaj International : Hotels chain in Middle-East - www.amwajco.com
2- Dorchester Estates: International real estate brokerage - www.dorchesterestates.com
3- Al Mokhtar DT: Lebanese restaurants chain in Lebanon and Egypt - www.almokhtardt.com
Secretarial Tasks:
• Deputing the CEO in all the assigned tasks to ensure running the three companies.
• Handling document control, filing and office system.
• Screening telephone calls, dealing with incoming email and faxes.
• Attending meetings, taking minutes, and following up on the implementation of the assigned tasks to the attendees (managers, suppliers, etc..).
• Carrying out specific projects and research (for instance: Menu costing, real estate market size research, customers satisfaction).
• Arranging travel and accommodations and traveling with the manager to provide assistance during meetings and presentations.
• Preparing reports and presentations with carrying out background research and presenting findings.
Marketing tasks:
• Recommending and managing outside agencies where required for design/production, mailing, telemarketing, signage, printings and other vendors where appropriate.
• Collecting and analyzing data on customer preferences, needs and buying habits to identify potential markets and factors affecting product demand.
• Measuring and assessing customer satisfaction.
Purchasing tasks:
• Responsible of finding suppliers who provide the required products/ services (for instance: furniture, computers, kitchen appliances for restaurants and hotel bars, table/glass ware, printing materials, food items, etc...)
• Collecting quotations from suppliers (at lease 3 different quotations for every PO) and negotiating the prices and the payment terms.
• Preparing purchasing orders after taking approval on the best quotation, preparing contracts and being the link between the company and the suppliers.
Saint-Gobain Gyproc: World leader in construction building materials www.saint-gobain.com
• Assisting in preparing and implementing marketing strategy.
• Working with the sales team to prepare a core brand message, marketing strategy and applying these into all media aspects.
• Managing agencies and designers in concepts layouts for core media items (brochures, banners, posters, company profile, catalogues, data sheets, product CD’s, website, and other promotional materials).
• Making regular contact with all major industry digital media sources to supply any required promotional material.
• Preparing marketing research for launching new products to the market and defining the existing brands.
• Supporting sales team with demonstrations, product samples, regular meetings for distributors, events and trade shows.
- Accounting, Finance & Banking:
Preparing the book keeping, the bank's statement, the loans & the associates financing
Preparing the invoices to the clients and following up the revenue
Maintaining the cash flow, preparing budgets & managing the expenses
Managing the HR papers, the income taxes, and the assurance.
Payroll
Supervising the attendance, the holidays, the compensations and benefits
Managing the new hires, attending the interviews, preparing the job descriptions, the CV's database and preparing professional IQ tests
- Purchasing:
The IT purchases: the server, the computers, the video conference, the engineering software (Tekla, Autodesk products, etc..) & other software and hardware tools
- Marketing & business development:
Preparing the website of the company.
Preparing the brochures, the banners and the printings
Preparing the rates and pricing policy that realize the profit scoped and match the market.
Preparing the projected hourly cost, and the breakeven analysis.
Preparing PPMP (Professional Practice Management Plan) reports, and quality assurance plans
- Information Technology Management:
Responsible of the server's applications (ISA, Antivirus, server management) and setting up the network and the users permissions
Created an information system with electronic attendance for the employees, managing the timesheets system and preparing automatically the invoices
- Project Management:
Preparing schedules, action lists, and priority lists
Following up the deadlines, and sending the work to the clients.
Collecting the timesheets from the engineering and preparing collective timesheets to the clients
Auditing and checking the filling systems and the document control to realize a professional quality assurance system
- Handling communication between the Canadian branch and the Egyptian branch
Holding "License" degree and "Pre-Masters" degree from Nantes University in France
