دينا غالي

Assisting CEO in running 3 companies:
1- Amwaj International : Hotels chain in Middle-East - www.amwajco.com
2- Dorchester Estates: International real estate brokerage - www.dorchesterestates.com
3- Al Mokhtar DT: Lebanese restaurants chain in Lebanon and Egypt - www.almokhtardt.com
Secretarial Tasks:
• Deputing the CEO in all the assigned tasks to ensure running the three companies.
• Handling document control, filing and office system.
• Screening telephone calls, dealing with incoming email and faxes.
• Attending meetings, taking minutes, and following up on the implementation of the assigned tasks to the attendees (managers, suppliers, etc..).
• Carrying out specific projects and research (for instance: Menu costing, real estate market size research, customers satisfaction).
• Arranging travel and accommodations and traveling with the manager to provide assistance during meetings and presentations.
• Preparing reports and presentations with carrying out background research and presenting findings.
Marketing tasks:
• Recommending and managing outside agencies where required for design/production, mailing, telemarketing, signage, printings and other vendors where appropriate.
• Collecting and analyzing data on customer preferences, needs and buying habits to identify potential markets and factors affecting product demand.
• Measuring and assessing customer satisfaction.
Purchasing tasks:
• Responsible of finding suppliers who provide the required products/ services (for instance: furniture, computers, kitchen appliances for restaurants and hotel bars, table/glass ware, printing materials, food items, etc...)
• Collecting quotations from suppliers (at lease 3 different quotations for every PO) and negotiating the prices and the payment terms.
• Preparing purchasing orders after taking approval on the best quotation, preparing contracts and being the link between the company and the suppliers.

Saint-Gobain Gyproc: World leader in construction building materials www.saint-gobain.com
• Assisting in preparing and implementing marketing strategy.
• Working with the sales team to prepare a core brand message, marketing strategy and applying these into all media aspects.
• Managing agencies and designers in concepts layouts for core media items (brochures, banners, posters, company profile, catalogues, data sheets, product CD’s, website, and other promotional materials).
• Making regular contact with all major industry digital media sources to supply any required promotional material.
• Preparing marketing research for launching new products to the market and defining the existing brands.
• Supporting sales team with demonstrations, product samples, regular meetings for distributors, events and trade shows.

- Accounting, Finance & Banking:
 Preparing the book keeping, the bank's statement, the loans & the associates financing
 Preparing the invoices to the clients and following up the revenue
 Maintaining the cash flow, preparing budgets & managing the expenses
 Managing the HR papers, the income taxes, and the assurance.
 Payroll
 Supervising the attendance, the holidays, the compensations and benefits
 Managing the new hires, attending the interviews, preparing the job descriptions, the CV's database and preparing professional IQ tests
- Purchasing:
 The IT purchases: the server, the computers, the video conference, the engineering software (Tekla, Autodesk products, etc..) & other software and hardware tools
- Marketing & business development:
 Preparing the website of the company.
 Preparing the brochures, the banners and the printings
 Preparing the rates and pricing policy that realize the profit scoped and match the market.
 Preparing the projected hourly cost, and the breakeven analysis.
 Preparing PPMP (Professional Practice Management Plan) reports, and quality assurance plans
- Information Technology Management:
 Responsible of the server's applications (ISA, Antivirus, server management) and setting up the network and the users permissions
 Created an information system with electronic attendance for the employees, managing the timesheets system and preparing automatically the invoices
- Project Management:
 Preparing schedules, action lists, and priority lists
 Following up the deadlines, and sending the work to the clients.
 Collecting the timesheets from the engineering and preparing collective timesheets to the clients
 Auditing and checking the filling systems and the document control to realize a professional quality assurance system
- Handling communication between the Canadian branch and the Egyptian branch