Contracts Manager
Essar Projects Ltd
Total years of experience :28 years, 0 Months
• Responsible for Work Contract and Subcontracts Administration and Control of various Duqm Refinery Project-Package 3-Offsite facilities.
• Administering commercial and legal aspects of subcontracts in accordance with the contractual arrangements including management of negotiation and finalization of outcomes of variations and other contractual claims.
• Providing contractual advice and approvals in the evaluation of Claims and Payment Certificates and reported to Senior Management.
• Providing an interface between the contract department and the construction and project controls department on contractual issues.
• Organizing meetings and preparing documents to report on the status of contract management activities, including meetings subsequent clarification, discussion, negotiation associated with the resolution of issues, changes and claims with Contractor.
• Coordinating with Contractor on contract management activities, as required to seek necessary reviews and approvals of actions and recommendations.
• Tracking and monitoring correspondence to assure the timely and proper resolution to contract queries.
• Preparation of cost reports, statements of time extensions, progress claims, management of budgets, budget forecasts, controlled cash flows, and report to the Commercial manager.
• Managing the dispute resolution and handling the Techno-commercial/Technical correspondence with Contractor and Lower tier Subcontractors, Consultants, Survey Agencies and Suppliers.
• Coordinating with Internal Departments & liaising with Contractor, Consultants, Lower tier Subcontractors & Suppliers.
• Preparation of Variation Order Request and submission to Contractor. Preparation of claims for disruption, acceleration, subcontractor prolongation, termination, delay analysis and extension of time.
• Reviewing of Variation Order Request of Lower tier Subcontractors and subsequent clarification, discussion, negotiation and resolution of Variation Order Request.
• Sharing of ideas among Project Management Team and grooming of Subordinates.
• Facilitated preparation of tender documents, supported the selection of contractors (source selection) and compiled Technical Specifications.
• Reviewing of Tender Package (Contract Specifications, Appendices and Attachments to Form of Tender) with reference to Company’s Policies & Regulations and Public Tender Law.
• Preparation and circulation of comments among Insurance, Legal, Finance, Kuwaitisation and Controlling Teams.
• Incorporation of comments / responses from above Teams in Tender Package and finalization of Tender Package
• Responsible for putting up the Tender Package to Tendering Committees (KOCPC/KPCHPC/CAPT) for approval for issue.
• Floating tender enquiries, short-listing of tenders after techno-commercial meeting
• Scrutinized the agreements for all Contracts prior to the execution.
• Planned, analyzed and reviewed company performance versus goals to achieve accurate and timely results.
• Conducted financial and contractual negotiations to optimize pricing and service quality.
• Negotiated contract terms, pricing and payment schedules to ensure that agreements with vendors/suppliers are commercially advantageous.
• Resolved business conflicts among company, vendors and suppliers through strategic analysis and effective interfacing.
• Responsible for reviewing of Variations/Adjustment Orders, claims for disruption, prolongation, termination, delay analysis and extension of time and subsequent clarification, discussion, negotiation and finalization with Contractors.
Responsible for Main Contracts and Subcontracts Administration and Control for various projects in Offshore and Ship Building Division.
•Responsible for Dispute Resolution and handling of Techno-commercial/Technical correspondence with Clients and Subcontractors
•Preparation of statement of claims for arbitration and claims for disruption, acceleration, subcontractor prolongation, termination, delay analysis and extension of time.
•Attending Meeting with Clients and Contractors/Subcontractors and preparation of Minutes
•Preparation of Variation Order Requests and submission to Clients and subsequent clarification, discussion, negotiation and finalization with Clients
•Playing a key role in sharing of ideas among Project Management Team and grooming of Subordinates
Highlights
•Drafted Analytical Letters for the Project Groups to Claim Variation to Clients
•Prepared Variations of USD9.50 MN & got approval of USD7.25 MN from Clients
Responsible for directing and leading Contract Management to meet the Contract requirements
•Responsible for Main Contracts and Subcontracts Administration and Control for various offshore projects (FIDIC & English Contract).
•Finalization of Subcontract Terms and Conditions, Payment Formula, etc.
•Dispute Resolution and handling of Techno-commercial/Technical correspondence with Clients and Subcontractors
•Co-ordination with Internal Departments & Liaising with Clients, Consultants, Subcontractors & Suppliers
•Preparation of Variation Order Requests and submission to Clients and subsequent clarification, discussion, negotiation and finalization with Clients
•Scrutiny of Subcontractor's Variation Order Requests and subsequent clarification, discussion, negotiation and finalization with Subcontractors
•Preparation of statement of claims for arbitration and claims for disruption, acceleration, subcontractor prolongation, termination, delay analysis and extension of time.
•Preparation of Analytical Reports for Management Review and sharing of ideas among Project Management Team and grooming of Subordinates
Highlights
•Drafted Analytical Letters for the Project Groups to Claim Variation to Clients
•Prepared Variation of USD242.88 MN & got approval of USD154.00 MN from Client (GSPC)
•Drafted Analytical Letters for the Project Groups to refute Subcontractor's Variation Claim
•Controlling Subcontractors from over Invoicing by justification
Responsible for Technical Analysis of EPC Bids related to Offshore Oil & Gas Construction Projects
•Managing all Techno-commercial/Technical Correspondence (Client & Consortium Partner)
•Co-ordination of External Agencies for Bidding (Consultant-Pre-Bid Engg, Vendor-Budgetary Quotation)
•Co-ordination with Internal Departments
•Preparation of Detailed Schedule for optimization of Offshore Spreads
•Preparation of Offshore Project Execution Manual for ISO Certification
Highlights
•Management of Techno-commercial/Technical Correspondence and Queries related to Technical Bid Evaluation
Safer Exploration & Production Operations Company, Sana'a-Yemen
Responsible for directing and leading Contract Management and supervision of Construction to meet the design and Contract requirements (FIDIC Contract)
•Managing all Techno-commercial/Technical Correspondence
•Co-ordination of meetings and preparing Minutes
•Co-ordination with Internal Departments (Engineering, Construction, QA/QC, Finance, Legal, etc.)
•Playing a key role in the review and comment of Project Documents viz. Planning & Scheduling, Execution, Cost, Invoicing, Monitoring & Control, etc.
•Monitoring & Control Project Progress & Reporting
•Preparation of Budget, Cash Flow Forecast. Scrutiny and processing of Contractor's Invoices for payment
•Supervising scrutiny of Contractor’s Claims/Variation Orders and subsequent clarification, discussion, negotiation and finalization
•Preparing Analytical Reports for Management Review
•Ensuring project site is secure, safe and tidy, and that necessary health, security and quality standards are maintained
Highlights
•Drafted Analytical Letters to refute Contractor's Bonus Claim (USD2.0 MN)
•Astutely controlled Contractor from over Invoicing by justification & saved USD3.0 MN
•Refuted Contractor's Variation Claims by Analytical/Contractual/Financial Justifications (USD4.5 MN)
•Timely identified Procurement delay and took immediate action to avoid the Project Delay
•Identified Contractual anomalies and brought to the notice of Contract Dept. for Amendments and saved USD2.0 MN
•Correctly Interpreted Contractual Terms & Conditions to protect Client’s interest
Key Deliverables:
•Played a key role in Planning and directing organization’s contract function (FIDIC Contract)
•Reviewed Progress Report, Cost Report and Invoicing
•Prepared Variation & submission and subsequent clarification, discussion, negotiation and finalization with Company
•Responsible for preparing Procurement Proposal, submission to Company and getting approval (As per Incoterms Rules)
•Overall responsibility for establishing and controlling the systems, procedures and policies necessary to manage the entire life-cycle of contracts received and sub-contracts
•Liaised with Company Finance, Legal and Insurance Departments and with Subcontractor & Vendors
•Prepared Budget, Cash Flow Forecast, Scrutiny and processing of Subcontractor's Invoices for payment including scrutiny of Subcontractor’s Claims/Variation Orders and subsequent clarification, discussion, negotiation and finalization
•Primary point of contact for all issues and questions related to contract activity emanating from both internal and external sources
Highlights
•Drafted Analytical Letters to refute Subcontractor's/ Vendor's Claim and saved USD1.0 MN
•Refuted Subcontractor's Variation Claims by Analytical/Contractual/Financial Justifications & saved USD2.0 MN
•Prepared Variation of USD5.5 MN & got approval of USD4.0 MN from Company
•Identified Contractual anomalies and issued Amendments and saved USD1.0 MN
•Correct Interpretation of Contractual Terms & Conditions saved USD0.5MN
Associated with the Conceptualization of MA Oil Field Team
•Attended Meetings with Vendors to finalize the Specifications of the Materials and Equipment and providing feedback for O&M point of view
•Prepared Budget for O&M of Onshore Terminal, Control & Riser Platform, Subsea Facilities, FPSO, etc. for 2006-07, 2007-08, 2008-09
•Responsible for Co-ordination and procurement of 2 years spare parts from OEM for the Equipment in OT & CRP (As per Incoterms Rules)
•Co-ordinated O&M Training of Equipment with OEM, Safety Training, Production/Process Engineering
Highlights
•Prepared Feasible Budget for O&M of OT, CRP, Subsea Facilities, FPSO etc. for 2006-07, 2007-08, 2008-09
•Procurement of Practical 2 years spares parts from OEM for the Equipment in OT & CRP
Responsible for finalization of Subcontract Terms and Conditions, Scope of Work, Milestone Payment Formula, Project Key Dates, etc.
•Played a key role in Main Contract and Subcontract Administration and Control (FIDIC Contract). Techno-commercial/Technical correspondence with Client and Subcontractor
•Monitored & Controlled Project Progress & Reported to Management
•Co-ordinated Meetings amongst Client, Contractor, Subcontractor, Engineering Consultant, Certification Agency and preparation of the Minutes
•Co-ordinated with Internal Departments & Liaising with Client & Subcontractor
•Played a key role in the review and comment of Subcontractor’s Documents such as Management, Quality, HSE, Transportation and Installation Procedures & Manuals, Pre-Sail-away/Pre-Installation Check List, Marine Spread Mobilization Plan, Transportation & Installation Plan & Sequences, Level 3 & 4 Schedule etc.
•Responsible for the preparation of Budget, Cash Flow Forecast etc
•Prepared Invoices & Variation and submitted it to Client for payment/approval
•Responsible for scrutiny and processing of Subcontractor's Invoices & Variation for payment
•Prepared Analytical Reports for Management Review and played a key role in the sharing of ideas among Project Group
Highlights
•Single handedly handled Transportation and Installation Subcontract
•Drafted Analytical Letters to refute Subcontractor's Claim and saved USD2.0 MN
•Refuted Subcontractor's Variation Claims by Analytical/Contractual/Financial Justifications & saved USD4.0 MN
•Prepared Variation of USD10.5 MN & got approval of USD9.0 MN from Client
•Identified Contractual anomalies in Main Contract and brought to Client notice to issue Amendments
•Correct Interpretation of Main Contract & Subcontract Terms & Conditions saved USD1.5MN
Key Deliverables:
•Responsible for the preparation of Commercial Bid Packages and coordination with Engineering dept. for Technical Bid Package
•Played a key role in Techno-commercial discussion with the bidders and techno-commercial evaluation of their bids
•Prepared Comparative Statement of Prices of the technically short-listed bidders and Recommendation for Management Approval and award of work (English Contract)
•Responsible for Finalization of Contract Terms and Conditions, Milestone Payment Formula, Project Key Dates etc.
•Supervised, coordinated and administered the duties of Company Representative from time to time during Design and Engineering Phase of the Projects
•Company Site in-Charge during Pre-Engineering Survey for Modification of Platforms, Laying of Pipelines and Installation of Risers
•Company Site in-Charge during Onshore Fabrication of Jackets, Decks, Piping Spools & Structural viz. Clamps, Conductor Guide Assembly, Conductor Protectors, Deck Extension etc. for Modifications of Process & Well Platforms, Coating & Wrapping of Line Pipes, Riser Pipes & Bend (including Monel Sheating), Anode etc. and Offshore Installation of Jackets, Decks, PLEM, Risers, J-Tube; Laying of Pipelines, Hydraulic & Power Cables; Sub-sea completion of Water Injection Well, Modification of Platforms, Hook-up & Commissioning of Platforms & Pipelines
•Supervised and inspected all works and coordinated with various Agencies/Contractors/Subcontractors for resolution of interface issues
•Monitored progress of Engineering, Procurement, Fabrication & Installation activities and reporting to Management Instrumental in resolution of all issues and steering the projects to meet their Scheduled Completion
•Coordinated with ONGC’s Technical Consultants, Certification Agencies and various internal departments like Exploration Group, Operation Group, Drilling Group, Finance, Legal, etc.
•Reviewed Claims of Contractors, Certification Agencies and certified for payment. Preparation of Budgets, Cash-flow forecasts, etc. Handling of Variations/Change Orders/Cost Benefits/Foreign Exchange Variations/Liquidated Damages (LD)/Arbitration issues
•Prepared Project Completion Reports
Highlights
•In 1990 single handedly coordinated the Laying of B131-HA & B57-PA Pipelines
•In 1993-94 single handedly coordinated the Load out, Transportation and Installation of B-131 & B-57 Wellhead Platforms
•Individually handled for the resolution of Liquidated Damages (LD) & Arbitration cases
•In January 2003 bagged Merit Award from the Executive Director (Chief Engineering Services) in recognition of the excellent services rendered during the year 2002.
Trainee Engineer