Administrative
Health Care Inc. - (Medical Supplies and Equipment)
مجموع سنوات الخبرة :13 years, 0 أشهر
Duties:
• Administrative Assistant for Medical Supplies and Equipment.
• Executive Secretary of Chief Executive Officer (CEO).
• Assist CEO for processing Tender document.
• Issue Request for Quotation, Purchase Order, Letter to Supplier.
• Coordinate and facilitate request to Supplier.
• Assisting Sales Manager for everyday transaction in Emergency and Dental department.
• Issue an invoice, receipt through Peachtree System and delivery note for customer.
• Prepare employee payroll every month.
• Handling Petty Cash Fund, reimbursement, disbursement and other accounts payable.
• Inventory Accountable In-charge for Medical and Dental Supplies and maintain inventory logs.
• Answers call and screens incoming inquiries and responds appropriately.
• Maintain accuracy of data base, documentation Files and Logs.
• Organize the office management
• Performed other duties as required.
Provides admin support and assist the Regional Sales Manager about the Project transactions.
Maintaining proper documents and records for each projects, clients, updating records of order.
Prepare sales invoices, receipt, voucher and Statement of Account.
Handles petty cash fund reimbursement, reconcile petty cash accounts, process staff expenses claim, and prepare report on weekly basis.
Ensure validity and accuracy of all invoices, their appropriate allocation and timely payment.
Provide general financial support to accounts team and colleagues across the organization.
Preparing spreadsheets, reports, correspondence as required.
Organizing stock inventory of materials/supplies and reporting any inconsistencies.
Prepares PO and coordinate with supplier locally/internationally.
Coordinating with the delivery team and following up on delays or orders that have been rescheduled.
Establishing professional relationships with clients as well as suppliers.
Duties:
• Perform secretarial Duties to the Head of Contract and Commercial Group.
• Provide clerical and administrative support services to Estimation, Procurement and contract Department such as preparation for RFQ’s, and Tender Documents.
• Perform follow up status calls to suppliers and sub-contractors.
• Receive, direct and relay telephone messages.
• Receive and direct visitors to concerned person.
• Handling incoming and outgoing mails, packages and documents.
• Assist in planning and preparation of meeting conference room for Commercial Group consisting of the Estimation & QS Department, Contract and Procurement Department.
• Maintain calendar activities, appointment, and schedules for the Head of Commercial Group.
• Performed other secretarial duties as required.