Admin.Officer
Sharjah Oxygen Company
مجموع سنوات الخبرة :2 years, 3 أشهر
*Reporting directly to President and Managing Director and General Manager
*Over all responsible for Admin related works and ensure these are facilitated/attended on time.
*To prepare for the following: Instruction Memos/ Warning Memos/Procedural Memos/Letters for Customers and Suppliers/Service Agreements.
*To submit job cost sheets and other important documents that requires approval from the President & Managing Director.
*Responsible to open job cost sheets for monthly consumable requirements and other related job cost sheets as directive by the General Manager-Head Office & Branches Operations. *Responsible to update all approved job cost sheets in the system.
*Act as the Central Document Controller of Admin Department.
a) To maintain complete and updated Admin records and ensure these are readily available at all times.
b) Responsible to check the completeness of all documents (both for internal and external) received before these will be turned over to the General Manager-Head Office & Branches Operations for signature/approval.
*To monitor renewal of the licenses i.e. EHS renewal of Company Vehicles / SOC supplier registration (Dubai & Sharjah Municipality/ FEWA/ Sharjah University/UAEU / MOH permit application of Overseas purchases / NOC from Dubai Police as per the list provided by the Government) Liquid and Solid Waste permit and ensure these are renewed on time.
*Responsible to arrange Head Office transportation requirements / Hotel booking and Car rental for customer/suppliers requirements / Flight booking Enquiry.
*Responsible to Log the Edit/Delete requests from Branches/Plants/Departments and to submit
monthly report to General Manager-Head Office & Branches Operations for the most numbered requests (both for edit and delete) committed by responsible person for appropriate action.
*To monitor the duration of calls(top long distance/expensive calls and top frequently called phone numbers) and report to the General Manager-Head Office & Branches Operations on a daily basis.
*Responsible in answering/receiving incoming calls.
*Received and issue monthly consumable items of Admin and Accounts Depts.
* Sorting of incoming mails and distribute to respective recipients.
* Responsible to check/read incoming mails and to ensure these are replied/attended on time.
*To facilitate Vendor/Supplier Information/Evaluation requirements.
*To perform other works as maybe assigned from time to time by General Manager-Head Office & Branches Operations and/or President & Managing Director.