Relief Services
ASL
Total years of experience :5 years, 6 Months
Catholic Relief Services was founded in 1943 by the Catholic Bishops of the United States to serve World War II in Europe. Since then, we have expanded in size to reach more than 130 million people in more than 100 countries on five continents.
•Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation
• Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
•Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
•Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications. • Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.
•Organize and lead Bid Committees of various projects and finalize the Bidding Documents with all necessary approvals.
•As the only authorized Procurement of CRS Iraq Country Program, manage CRS Purchase Requisition Form Tracking Sheet and provide requestors with PRF numbers.
•As the only authorized Procurement of CRS Iraq Country Program, manage and maintain CRS Approved Supplier List (
Catholic Relief Services was founded in 1943 by the Catholic Bishops of the United States to serve World War II in Europe. Since then, we have expanded in size to reach more than 130 million people in more than 100 countries on five continents.
•Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
•Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
•Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
•Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
•Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
•Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.
2014 Schlumberger Winter Internship