Doaa Abuelkheir

12/2010- till present Air Liquide Egypt for Industrial Gases
Personnel Assistant to Admin director
Provide administrative support to ensure that municipal operations & maintained in an effective, up to date & accurate manner.
Main Activities:
-Type correspondences, reports & other documents
-Writing and renewal of contracts
-Dealing with suppliers in regard to the company
-Preparing Agenda meeting
-Organizing meetings
-Talking minutes of the meetings
-Ordering Stationery & Furniture
-Booking Transport & Accommodations
-Supervising & Monitoring the work of Secretarial & administrative staff
-Maintain office files
-Open & distribute the mail
-Coordinate repairs to office equipment
-Maintain confidential records, & files
-Maintain records of decisions
-Research & assist with preparation of policies & procedures
-Review edit reports to the board
-Handling phone calls
-Dealing with all kind of correspondences
-Prepare documents & reports on the computer
-Perform other related duties as required
-Knowledge of office administration procedures
-Ability to maintain a high level of accuracy confidentiality concerning financial & employee files
-Provide any services in an effective and efficient manner

04/2008-11/2009 Media Direction OMD | Most Awarded Media Network in the
World


- Office manager, handling all office work
- Arranging for internal and external meetings, conferences, & seminars for clients of the company.
- Receiving and making phone calls on behalf of the clients of the company
- Typing, sending and receiving all types of correspondences and documents.
- Responsible for monthly inventory
- Handling incoming & outgoing faxes and e-mails
- Dealing with suppliers in anything related to the office
- Responsible for the attendance and the annual vacation for the staff
- Dealing with hotels, airlines for any further business

12/2006- 04/2008 Zaki Hashem & Partners, Attorneys at Law


-Administrative assistant handling & coordinating various tasks for ensuring the smooth flow of the daily course of business.
- Arranging for indoor & external meetings for members of the firm
- Receiving & making phone calls on behalf of the members of the firm
-Typing, sending & receiving all types of correspondences and documents
- Filing both soft copies & hard copies of business correspondences & legal
documents.

01/2005- 12/2006 JW Marriott Hotel Cairo (Golf Department)


- Responsible for conducting the monthly inventory of the Golf Department of the
Hotel.
- Writing daily reports on the activities taking place in the Department.
- Making reservations for the Department members.
- Organizing staff schedules.
- Processing mail, answering and screening phone calls.
- Handling all requested administrative tasks.

09/2004-12/2004 JW Marriott Hotel Cairo (Customer service- Front Office)


-
- Handling all office work
- Handling incoming & outgoing faxes & e-mails
- Maintaining a good relation with guests & for any further business
- Preparing a filing system for the sales records
- Following up customers needs
- Coordination & organization among all hotels Departments.

06/2004-08/2004 (Grand Circle Travel)
- Classifying & Filling customers' faxes
- Writing reports on the agency's activities
- Reception & hosting of visitors & customers
- Accompanying tourists in their internal journeys

01/2004-05/2004 Par Excellence - Meridian Pyramids

- Writing, sending and receiving and accordingly distributing faxes & e- mails.
- Handling phone calls, and arranging appointments for guests.
- Writing reports on the daily activities.
- Telemarketing the Hotel businesses.
- Making reservations for the guests.