Administrative Assistant
Korea Hydro & Nuclear Power Co., LTD.
Total years of experience :20 years, 11 Months
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
Maintain electronic and hard copy filing system.
Open, sort and distribute incoming correspondence.
Perform data entry and scan documents.
Prepare and modify documents including correspondence, reports, drafts, memos and email.
Prepare and process gate access request of RFID for new employeec and visitors.
Responsible for issuance of uniforms to each new employee.
Provide information to internal colleagues or external enquirers.
Handling sensitive information in a confidential manner.
Assisting in the short listing of suitable candidates from applications.
Organising and arranging interviews for candidates
Checking stationary levels and ordering new supplies.
Raising purchase orders of office supplies.
Responsible for all company secretarial functions, duties and responsibilities.
Working as part of a team and supporting the office manager. Responsible for the day-to-day tasks and administrative duties of the office.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
Creates and revises systems and procedure by analyzing operating practices, record keeping systems, forms control, office layout and personnel requirements.
Completes operational requirements by scheduling and assigning administrative projects, expediting work results.
Managing inventory of assets and supplies, sourcing for suppliers and submitting invoices.
Input and retrieve all document data into the system.
Prepares and maintain consolidated time sheet and disbursement; update and maintain the absence and holiday of the staff.
Prepares business correspondence, typically using Microsoft Office (Word, Excel, and Outlook).
Attend all the concerns of employees such as salary discrepancy, accommodation transfer, expenses etc.
Records, files and segregate all incoming and outgoing documents on the system from different sites.
Accurate, complete, and timely reporting to the management team.
Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; verifying receipts of supplier.
Handles petty cash (reconciliation and filling of receipts, petty cash reimbursement and replenishment.
Maintain a necessary documentation system for effective storage and retrieval of information.
Operates a range of office machines such as photocopiers, computers and faxes.
All day to day operation matters.
Secretary
Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondences and documents and maintain presentations, records, spreadsheets and databases.
Devising and maintaining office systems.
Booking rooms and conference facilities.
Using content management system to maintain and update websites and internal databases.
Managing and maintaining budgets, as well as invoicing.
Ordering and maintaining stationery and equipment.
Process and prepare memos, correspondence, vouchers or other documents.
Sorting and distributing incoming post and organizing and sending outgoing post.
Organizing and storing paperwork, documents and computer-based information.
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Receptionist
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries
Directs visitors by maintaining employee and department directories, giving instructions.
Maintains security by following procedures and monitoring logbook.
Maintain safe and clean reception area by complying with procedures, rules and regulations.
Maintain continuity among work teams by documenting and communication actions, irregularities and continuing needs.
Contributes to team effort by accomplishing related results as needed.
Assisting with all aspect of administrative management, directory maintenance, logistics, equipment inventory and storage.
Scheduling and coordinating meetings, interviews, events and other similar activities.
Handles and prepares monthly report; sales, collection, purchases and disbursement.
Responsible for documentary records and important documents.
Prepares and distribute payroll for staff.
Monitor and supervise office and field expenses.
Maintain a current list of key holders (office, cars) and provide keys to personnel as needed.
Handles petty cash and rebate of the client.
Update and input incoming sales and bank records.
Prepare check voucher for payable and expenses.