Receptionist Cum Secretary
Mast Exhibition and Fabrication LLC
Total years of experience :1 years, 5 Months
Find prospective clients through the internet and calls each company individually.
Set corporate appointments between prospective clients and the Marketing Director of our company through outgoing phone calls and emails.
Monitors and follows up client for design requests and brief design for the fabrication of the stand.
Keeps track of all the financial records including LPO’s, invoices, project quotations and bank statements.
Maintain office supplies inventory.
Receives client in the office with a courteous and professional manner.
Takes minutes during a board meeting.
Encodes all invoices, LPO’s, quotations, company letters, client correspondence, PowerPoint presentations and all Excel sheets for records.
Creates and maintains the inquiry tracking sheet database for the company.
Devising and maintaining office systems;
Accommodating guests in a courteous manner
Booking rooms and conference facilities;
Attending meetings, taking minutes and keeping notes;
Managing and maintaining budgets, as well as invoicing;
Liaising with staff in other departments and with external contacts;
Liaising with colleagues and external contacts to book travel and accommodation;
Preparing daily, weekly as well as monthly reports
Selling products (jeans, shirts and other clothings)
Organizing files, documents and computer-based info, etc.
Updating and reporting details.
Assisting customers and giving satisfactory service
Answer phones and receive visitors/clients in a welcoming and efficient manner.
Take dictations/notes and type letters accurately..
Develop and maintain an effective filing system so as to ensure speedy retrieval of information.
Maintain the confidentiality of information and ensure information security measures.
Schedule and receive visitors to the office and provide courtesy services.
Execute instructions and follow-up.
Records and files documents.
Assisting customers and giving satisfactory service
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