Senior Administrative Assistant for VP of Government Systems
GLOBECOMM
Total years of experience :25 years, 1 Months
GLOBECOMM - Hauppauge, NY
A leading global provider of managed network communication solutions, Globecomm is recognized as a
pioneer in the design and integration of high quality satellite communication systems.
Senior Administrative Assistant for VP of Government Systems, 1997-2013
OVERVIEW OF RESPONSIBILITIES: Provided support to 3 Senior Vice President, 2 Directors and a team of 11 Engineers and back-up support to the CEO and the COO. Managed all aspects of the office, supervising and training staff while supporting
executives in day-to-day operations. Ensure proper adherence to tender instructions for government
proposals; prepare, format, compile and ship the proposals. Follow-up on Sales agreement (SA) and Non- disclosure Agreement (NDA)
Coordinate and book domestic/international travel arrangements (flights, hotels, car rental, Limosine pickup)
including procurement of passport visas. Set up bridge calls and book conference rooms, screen visitor names, and request appropriate badges.
Manage United Nations account, including receiving, distributing, and responding to New Tender
Opportunities for the U.N. global marketplace.
Provide marketing support (including participation at trade shows) and assist in preparation of sales materials and format PowerPoint Presentations.
Performed a variety of secretarial and administrative duties. Make sure office equipment is functional. Able to handle information with the highest level of confidentiality. Ability to work in a team environment. Ability to
deal professionally with all levels of management to ensure excellent working relationships. Able to take
initiative and work independently. Assisted co-workers and other teams; training them in Excel, PowerPoint,
Word and outlook. Manage other duties as assigned. Supervised new employees' transitions into the department (i.e., training Company policies and procedures)
• Contributed to the company's growth over 15+ years from a small start-up operation to a worldwide
leader in telecommunications with over 500 employees and offices in 7 countries.
• Participated in several NATO projects that involved producing various professional manuals and documentation in support of program requirements.
• Interact with government representatives, respond to requests for quotations, support customized
Satellite Earth Station Proposals, and prepare system documentation.
• Supported Middle East team, including Dubai, the U.K., Sweden, and Egypt, in marketing,
administrative, trade show, and customer relationship development activities. Renewed and followed up on: Dubai office lease; trade license; office insurance; Certificate of Good Standing; monthly office
bills; and proposal preparation.
• Enhanced credentials by attending Star 12 Seminars as well as the National Association of Conference.
• Coordinated staff development and knowledge sharing activities that included online training videos and distribution of the Monthly Administrative Professional Newsletter to Globecomm Administrators.
• Received awards and recognitions for performance, including Certificate of Appreciation for Writing
Winning Proposal: Federal and Certificate of Appreciation for "15 years of dedicated service."
CLT RESEARCH ASSOCIATES, INC. - New York, NY
Specialized in research services for various businesses. Acquired by Protocol Communications in 1995.
Assistant to the Executive Vice President, 1995
Handled various administrative responsibilities for a research services company. Typed and followed up on proposals, bids, and memos. Scheduled meetings and appointments, organized and maintained filing system, and managed/updated mailing list on database system. Responded promptly to client inquiries.
WESTINGHOUSE OVERSEAS SERVICE CORPORATION - Cairo, Egypt
Global arm for one of the largest electronics companies worldwide.
Executive Administrative Secretary, 1990-1994
Managed a broad range of administrative functions and activities, including travel arrangement. Monitored
petty cash transactions, managed disbursements and reconciliations. Verified timecards and processed payroll.
Responded to various telephone inquiries.
WESTINGHOUSE ELECTRIC CORPORATION - Cairo, Egypt
Global arm for one of the largest Power and Nuclear Technology worldwide
Executive Administrative Secretary, 1987-1990
Handled various administrative responsibilities. Managed expatriates affaires and relocation.
