Receptionist/ Secretary
Dafoos Fire Protection
Total years of experience :4 years, 6 Months
• Answering phone calls with courteous manner and forward it to the respective person.
• Take down and forward messages
• Sorting incoming mails and distribute to the concerned Department or person and responding to them as required or directed.
• Receiving and sending faxes and emails whenever required and confirm the receipt and delivery of the same.
• Maintenance of Attendance register and keeping a track on outdoor duties of the executives / staff
• Handle phone calls of people who are on leave.
• Welcoming and greet visitor with courteous manner.
• Maintain an adequate inventory of office supplies.
• Ensure reception area is tidy.
• Coordinate mail flow in and out of office, collect, sort and distribute parcels and other mail.
• Maintaining the files, records and documents as required
• Hand out employee applications.
• Handle phone calls of people who are on leave.
• Informing suppliers regarding with the payments.
• Updating and monitoring of Employees files such as expiration of visas, labor card, passport and emirates id, encoding of newly hired employee and other information.
• Perform other task such as filing, photocopying and other clerical duties.
o Outsourcing and screening of qualified applicants based on client qualifications.
o Posting of hiring position on data base.
o Administered examinations and initial interview of applicants.
o Keep updated the client company regarding with the status of the applicants.
o Attending jobs fair and school fairs for sourcing of applicants
o Orientation of newly hired employee.
o Answered telephones and courteously assisted queries of employee regarding with their salary, government mandated and other concerns.
o Process of timesheet for payroll purposes.
o Updating and monitoring of files and record of the company such monthly master list of employees and their personal information/details
o Generate and submit reports needed by the department and client
o Prepares the attendance summary and overtime summary.
o Encode new employee to system for payroll purposes.
o Reports erring employees to management to facilitates proper disciplinary actions
o Maintenance of candidate pool within established levels.
o Maintenance of contact database for applicants sources
o Answering incoming calls professionally in a timely fashion.
o Receive, direct and relay telephone messages.
o Answering visitor inquiries about the company,
o Direct visitors to right destinations with courtesy and in a professional manner
o Exceptional ability to perform filing, receptionist, recordkeeping and other related clerical tasks.
o Strong ability to work with a variety of people.
o Perform other related duties as required
Human Resource Coordinator/ Recruitment Staff: January 25, 2010- May 9, 2011
Humantek Inc.
Unit 4a- 4th floor BasicPetroleum Bldg. Carlos Palanca st. Legaspi Village
Manila, Philippines
• Out sourcing of qualified applicant.
• Posting of hiring positions on database.
• Administered examinations and initial interview of applicants.
• Keep updated with the company for the schedule and status of the applicants.
• Attending jobs fair and Strong ability to exercise judgment and tact in dealing with the public and other employees or applicant.
• Orient the newly hired employee.
• Updating and monitoring of files and record of the company such monthly master list of employees and their personal information/details.
• Update and monitoring of daily headcount and active employees.
• Encode attendance and overtime of employee for attendance summary and for payroll purposes.
• Processing of back pay of inactive and finish contract employee.
• Great knowledge of office practices, procedures, business correspondence, recordkeeping systems, and office machine operation.
• Assist employee with their concerns with salary, government benefits, and other grievances.
• Exceptional ability to perform filing, receptionist, recordkeeping and other related clerical tasks.
• Strong ability to work with a variety of people.
• Administered examinations and initial interview of the applicants.
• Assist the applicants on their final interview to the client company.
• Monitoring of daily Attendance and daily headcount of the employee.
• Report the daily absences and daily headcount to the HR of Client Company.
• Encoding of attendance and overtime of the employee for payroll purposes.
• Assist the employee on their concerns regarding on their salary, government benefits and other issues.
• Monitoring and updating of 201 files of the employee and monthly master list.
• Prepared monthly reports.
• Excellent ability to work under minimal supervision and prioritize work.
• Evaluates and issuance of disciplinary action based on the Company rules and regulations.
• Perform other task that may assign.
College 2002-2006 Bachelor of Arts Major in Psychology (Graduated) Southern Luzon Polytechnic College Lucban, Quezon, Philippines
Secondary 1998-2002 Sacred Heart College Lucena City, Quezon, Philippines
Elementary 1992-1998 South Central Luzon Elementary School Lucena City, Quezon, Philippines