Edmar Ramos

Duties and Responsibilities
1. Document Management & Control
• Establish and maintain document control systems (electronic and hard copy) in line with company and project requirements.
• Manage the receipt, tracking, distribution, and filing of all project-related documents (technical drawings, specifications, correspondence, contracts, etc.).
• Ensure proper document classification, indexing, numbering, and version control.
2. Compliance & Standards
• Ensure all documentation complies with ISO standards (e.g., ISO 9001) and client-specific document control procedures.
• Conduct regular audits of document control practices and ensure readiness for internal and external audits.
• Maintain accurate records of approvals, revisions, and issued documents in accordance with QA/QC requirements.
3. System Administration
• Administer and maintain Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Documentum, I-site or similar platforms.
• Set up user access levels, workflows, transmittals, and folder structures for new projects.
4. Team Supervision & Support
• Lead and mentor a team of junior document controllers or clerks.
• Provide training and guidance to project staff on document control procedures and tools.
• Ensure document control team delivers timely and accurate support to engineering, procurement, and construction departments.
5. Communication & Coordination
• Coordinate with contractors, subcontractors, consultants, and project management to ensure timely submission, review, and approval of documents.
• Serve as the point of contact for document-related queries and issues across the project team.
• Monitor document workflows to avoid delays and escalate issues when necessary.
6. Reporting & Recordkeeping
• Generate periodic document status reports, submission logs, and overdue document trackers.
• Archive project documentation according to close-out procedures and client requirements.
• Maintain document registers and support handover processes to clients or operations teams.

Duties and Responsibilities
1. Document Management & Control
• Establish and maintain document control systems (electronic and hard copy) in line with company and project requirements.
• Manage the receipt, tracking, distribution, and filing of all project-related documents (technical drawings, specifications, correspondence, contracts, etc.).
• Ensure proper document classification, indexing, numbering, and version control.
2. Compliance & Standards
• Ensure all documentation complies with ISO standards (e.g., ISO 9001) and client-specific document control procedures.
• Conduct regular audits of document control practices and ensure readiness for internal and external audits.
• Maintain accurate records of approvals, revisions, and issued documents in accordance with QA/QC requirements.
3. System Administration
• Administer and maintain Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Documentum, I-site or similar platforms.
• Set up user access levels, workflows, transmittals, and folder structures for new projects.
4. Team Supervision & Support
• Lead and mentor a team of junior document controllers or clerks.
• Provide training and guidance to project staff on document control procedures and tools.
• Ensure document control team delivers timely and accurate support to engineering, procurement, and construction departments.
5. Communication & Coordination
• Coordinate with contractors, subcontractors, consultants, and project management to ensure timely submission, review, and approval of documents.
• Serve as the point of contact for document-related queries and issues across the project team.
• Monitor document workflows to avoid delays and escalate issues when necessary.
6. Reporting & Recordkeeping
• Generate periodic document status reports, submission logs, and overdue document trackers.
• Archive project documentation according to close-out procedures and client requirements.
• Maintain document registers and support handover processes to clients or operations teams.

Duties and Responsibilities
1. Document Management & Control
• Establish and maintain document control systems (electronic and hard copy) in line with company and project requirements.
• Manage the receipt, tracking, distribution, and filing of all project-related documents (technical drawings, specifications, correspondence, contracts, etc.).
• Ensure proper document classification, indexing, numbering, and version control.
2. Compliance & Standards
• Ensure all documentation complies with ISO standards (e.g., ISO 9001) and client-specific document control procedures.
• Conduct regular audits of document control practices and ensure readiness for internal and external audits.
• Maintain accurate records of approvals, revisions, and issued documents in accordance with QA/QC requirements.
3. System Administration
• Administer and maintain Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Documentum, I-site or similar platforms.
• Set up user access levels, workflows, transmittals, and folder structures for new projects.
4. Team Supervision & Support
• Lead and mentor a team of junior document controllers or clerks.
• Provide training and guidance to project staff on document control procedures and tools.
• Ensure document control team delivers timely and accurate support to engineering, procurement, and construction departments.
5. Communication & Coordination
• Coordinate with contractors, subcontractors, consultants, and project management to ensure timely submission, review, and approval of documents.
• Serve as the point of contact for document-related queries and issues across the project team.
• Monitor document workflows to avoid delays and escalate issues when necessary.
6. Reporting & Recordkeeping
• Generate periodic document status reports, submission logs, and overdue document trackers.
• Archive project documentation according to close-out procedures and client requirements.
• Maintain document registers and support handover processes to clients or operations teams.

Duties and Responsibilities
1. Document Management & Control
• Establish and maintain document control systems (electronic and hard copy) in line with company and project requirements.
• Manage the receipt, tracking, distribution, and filing of all project-related documents (technical drawings, specifications, correspondence, contracts, etc.).
• Ensure proper document classification, indexing, numbering, and version control.
2. Compliance & Standards
• Ensure all documentation complies with ISO standards (e.g., ISO 9001) and client-specific document control procedures.
• Conduct regular audits of document control practices and ensure readiness for internal and external audits.
• Maintain accurate records of approvals, revisions, and issued documents in accordance with QA/QC requirements.
3. System Administration
• Administer and maintain Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Documentum, I-site or similar platforms.
• Set up user access levels, workflows, transmittals, and folder structures for new projects.
4. Team Supervision & Support
• Lead and mentor a team of junior document controllers or clerks.
• Provide training and guidance to project staff on document control procedures and tools.
• Ensure document control team delivers timely and accurate support to engineering, procurement, and construction departments.
5. Communication & Coordination
• Coordinate with contractors, subcontractors, consultants, and project management to ensure timely submission, review, and approval of documents.
• Serve as the point of contact for document-related queries and issues across the project team.
• Monitor document workflows to avoid delays and escalate issues when necessary.
6. Reporting & Recordkeeping
• Generate periodic document status reports, submission logs, and overdue document trackers.
• Archive project documentation according to close-out procedures and client requirements.
• Maintain document registers and support handover processes to clients or operations teams.