Secretary/Assistant to the CEO
Gulf Drilling International
Total des années d'expérience :28 years, 3 Mois
Provides secretarial services and carries out other related duties such as sorting and
distributing incoming / outgoing mails, preparing activity reports, letters and maintaining records
files, preparing duty rosters, monitor/collecting and processing time records, completing various
personnel forms pertaining leaves, hotel reservations, air tickets etc.
* Create and maintaining filing systems, records including files of all confidential in nature. Keeps
reference file and policy manuals, Keep records of Onshore employees performance report,
company expenses report, up-to-date by adding and deleting obsolete information. Assist all
Onshore Rig Managers on their administrative requirements.
* Check computer forms, computer ribbons and other stationeries supply inventory.
* Report directly to the General Manager. Keeping his records, attend to correspondence and
other communication, electronic mails (e-mail), type letters, reports, arrange meetings.
* Perform duties related to computerized control system including, controlling and re-ordering of
all stock items.
* Coordinate with the drilling engineering on the Drilling daily summary report
* Monitor Rig Crew List and coordinate with DSSA admin Assistant on the update reports.
* Arrange weekly operations meeting.
Carries out other related duties such as sorting and distributing incoming / outgoing mails, preparing
activity reports, letters and maintaining records files, preparing duty rosters, monitor/collecting and
processing time records, completing various personnel forms pertaining leaves, hotel reservations,
air tickets etc.
* Attend and screen all incoming calls, Entertains queries from various customers/vendors on
information concerning their claims/complaints or refer to the concern personnel to resolve related
issues satisfactorily.
* Obtains and review all the incoming quotations and select the best suppliers/vendors prior to the
placement of order and make follow up for confirmation as per General Manager’s instructions.
* Receives Enquiry/Request for Quotation (RFQ) for purchase materials from different customer (i.e.,
Qatar Petroleum, RasGas, Ministry of Interior, etc.). Identified potential source of supply and
evaluates possible procedures to be initiated.
* Prepare weekly status report of pending purchase orders (PO) to respective purchasers/buyers.
* Prepares potential list of suppliers to be contacted for approval by General Manager, or as
appropriate.
* Updating of all pending P.O., make follow-up of machinery, and spares availability.
* Other related Administrative function
Prepare quotations and proposal to the customers/clients, receive & handles enquiries/request for
quotations from the clients, rates queries and other customer queries. Ensure proper documentation
or work.
* Received acknowledged PO from suppliers and organized relevant documents to be forwarded to
Account Department for processing of payments.
* Perform other duties as may be required by the management.
Resume' of
Attend and screen all incoming calls, Entertains queries from various customers on information
concerning their claims/complaints or refer to the concern personnel to resolve related issues
satisfactorily.
* Responsible for services support functions for the company relating to employee affairs and
facilities.
* Arrange electrical/civil and mechanical works; coordinate maintenance of the office; maintenance of
inventories of furniture/fixtures & office supplies items and handle company Importation transaction.
* Responsible for the day-to-day activities of engineers, workers, tea boys and cleaners, mass
duplication and binding, conveyance and refreshment, visitors travel arrangement, social gathering,
mail distribution, company Importation transactions, training & course venue arrangement, Gate
Passes and Vehicle Passes, Health and Sanitation, stationery supplies and furnishing.
* Assists and support General Services Sections in providing required training and course to all staffs
and users department within the company.
* Provide clerical assistance on various related projects of the department and monitor progress of the
activities including its maintenance and housekeeping.
* Report directly to the Vice President, keeping his records, attend to correspondence and other
communication, type letters, reports, and arrange meetings.
* Responsible for the maintenance of all project files, receiving/ distributing, and preparation of
transmittal, documents to the clients and contractor.
* Prepare quotations and proposal to the customers/clients, receive & handles enquiries/request for
quotations from the clients, rates queries and other customer queries. Ensure proper documentation
or work as it is processed through the various stages.
* Perform other duties as may be required by the management.