Procurement Assistant
Contracting & Construction Enterprises (CCE)
Total years of experience :0 years, 0 Months
purchase orders (Local & Foreign) for desired items & send to respective suppliers and ensure that the purchase arrives on schedule as well as meets the specifications of the purchaser (Project sites/Offices).
•Notified the relevant department, Project sites & camps at the organization of the placement of orders.
•Processed requests for purchases & find out if any of the requested items are l repeated orders, and then prepare the request for quotations and contact the suppliers.
•Compared prices and expected delivery dates proposed by suppliers. On approval by the Procurement Manager/Projects Manager & Director, place the purchase orders for procurement of necessary supplies.
•Kept track of orders as well as determine the cause of any delays occurring during the process. Coordinated with suppliers and ensure against any delay in delivery, if required.
•Resolved such problems (delay of deliveries) as efficiently as possible.
•Matched the purchase order with the shipment, notified vendors in cases where invoices are not received, and verified the billed amount with goods received. And also forwarded invoices to relevant departments.
•Monitored inventory/filling control systems. Overseen in-house inventory movements of the organization.
•Coordinated and monitored supply chain operations
•Ensured premises, assets and communication ways are used effectively
•Coordinated logistics staff (Main Work Shop & store) according to availabilities and requirements
•Communicated with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
•Prepared accurate reports for upper management
Duties & Responsibilities
•Administered document system and the current policy change control process and will significantly contribute to evaluation, alignment, and automation of process as part of common efforts to standardize operations.
•Administered physical management process and tracking of policies, revisions, change documentation, and signature logs in accordance with company policy and regulations.
•Served as subject matter expert on change management process and assists internal customers with policy change activities based on company procedures and requirements.
•Prepared process and status reports: applies metrics to analyze and assess efficiencies of current document control processes.
•Administered and executed policies and procedures that typically affect individual subordinate employees.
•Prepared letters, submittals and transmittals, a portion or all of which may composed or compiled on the basis of personal knowledge of the subject matter as instructed or in accordance with standard for both contractor & consultant.
•Studied reports received, check and compare with previous reports or other data, and bring to the attention of the superior of the significant items, changes, errors and omissions.
•Took and transcribed dictation, type and maintain office records. Answered telephone calls and replied to questions in accordance with general instructions or transfer calls to appropriate employees.
•Observed and applied strict level of confidentiality and discreetness in all matters related to work performance and in providing services for the administrations of personal affairs.
•Followed up outstanding responses to request from project managers/Asst. resident Engineer and coordinates activities to ensure timely submissions and all deadlines of are adhered to.
•Coordinated with Structural Engineer & Land surveyor for consultant & Project Manager, other manpower such as foreman, site surveyor, inspector and draughtsman etc, for contractor to update the work progress.
pupils diligently and faithfully in the educational assigned by the principal.
•Planned and organized the learning activities of the class with due regard for individual differences and needs of the pupils
•Cooperated with colleagues and associates in program develop teaching activities pertaining to the class and individual pupils.
•Prepared for use of in the teacher’s classes such as plans and outlines are required by the principal and the appropriate supervisory officer and submit the plans and outlines to the principal of appropriate supervisor officer as the case on request.
•Made record of attendance morning and afternoon and otherwise keep an accurate register in the manner prescribed by the regulations.
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