Executive Secretary
NCBS
Total years of experience :28 years, 11 Months
Display and contribute executive support to Executive General Manager-Retail Sales
Reporting directly to the EGM-RS for instructions. Assist day to day work load of the EGM-
Retail Sales and subordinates. Finalizing daily reports to be presented to the EGM-RS. Assist his
business meetings, appointments, conferences, forums, travel and hotel itineraries. Responsible
for Office and Reception Procedures in EGM’s Office, filing maintenance, incoming and outgoing
documentaries, parcels, electronic mails, business summary reports, management reports,
executive presentations, monthly and departmental meetings. Preparing correspondences,
Attending and preparing minutes of meeting. Monitoring incoming and outgoing calls Act as
Confidante of the EGM on confidential matters related to operations.
Provide high-level administrative support to Senior Vice President - Franchise & Channel Sales.
Support and administer SVP/Franchise & Channel Sales daily activities, meetings, travels
(international and local), Oversaw a wide variety of administrative functions, supporting all
managers-level within the Channel Sales Department kingdom-wide. Compiled and analyzed
data from the reports submitted to prepare SVP-Franchise & Channel Sales presentations to
executive management. Developed internal correspondence that facilitated effective
communication and transfer of information between regional offices. Prepare meeting agendas
and carefully monitor on all action items.
Impart administrative support to the VP - Marketing and Business Development in this
successful organization.
Organized and maintained confidential and corporate files, arrange meeting and itineraries
(local/international). Keep VP appraised of dates to remember, make routine appointments and
arrange conferences and meetings. Provide clerical support, including the preparation of agenda,
assembling background materials. Maintain a comprehensive relief Secretarial Office Procedure
and system to complete specific job responsibilities. Respond to queries and request within the
authorize levels. Ensure the timely preparation of reports.
Provide fundamental support to HR Manager-Siteen Branch for his day-to-day office operations.
Provide efficient and orderly manner secretarial job to CPM Area Human Resources Manager.
Maintain orderly manner files pertaining to the concern of the department and for the whole
central province staff and maintain follow-up files properly. Updating of employee data/leave in
the HRMS by using Peoplesoft program. Receives and dispatch all stocks of the department’s
stationery.
Administrative support to the Director for Construction and Director of Global Commercial
Markets.
Responsible for all facets of secretarial works, i.e. typing, filing answering phone calls, sending
fax, recording all incoming and outgoing documents related to Construction and Global
commercial Markets worldwide. Setting up, modifying and maintaining current and historical
data essential to the carrying out of the activities of the assigned office. Encoding timesheets
using Peoplesoft. Arrange local and international travel and accommodation for Account
Directors and
Coordinating with Finance Department with regards to employee’s salary and other financial
matter.
Assume responsibility in the monthly payroll from Head Office to various sites (kingdom-wide)
though regular/overtime sheets submitted by the sites on monthly basis. By using IBM Main
Frame runs with COBOL Program for addition, deletion, suspending of employees, generating
monthly statistics reports for new hire/re-hire, vacationists, terminated/resigned and end of
contract. Checking and consolidating weekly/monthly reports for various sites and assume
responsibility in transferring employee’s salary from one site to another through computer (main
frame).
Provide essential support to the team in daily operations.
Initialized, run and call off present application programs utilizing PC based computer and
peripherals. Uses the IBM computer system and its peripheral devices in operating customized
application programs for inventory, work orders, forms control, personnel information, report
generation, utilities, etc. Operates the system in accordance with Standard Operating Procedures
(SOP) as prescribed by the computer programmer. Proposes appropriate changes to existing
application programs to obtain optimum performance. Encode, proofread and edit subscriber’s
information and printing documents such as Contract Policy and other credential to be distributed
to the client for their records and contract with CAP.
courses: Secondary
Graduated on April 26,