Operations Executive
FranklinCovey Middle East
مجموع سنوات الخبرة :33 years, 2 أشهر
Develops and maintains up-to-date accurate databases, documentation and reports to reflect import/export activities.
Plans, schedules and routes imports and exports ensuring related customer service and customs compliance; determines schedules and processes, reviews and modifies processes to ensure efficient flow of goods.
Represent the organization as the primary contact with internal and external customers and government representatives.
Ensures compliance to foreign and domestic laws and regulations regarding all import/export activities, oversees and participates in internal and external audits.
Maintains an awareness of regulatory changes or rulings and their impact on import/exports, analyzes special programs and recommends changes to existing programs or implementations of new programs.
Identifies import/export issues and may provide leadership in developing solutions.
Assist with export licensing activities.
Develop and manage comprehensive internal export and import controls to ensure compliance with UAE and foreign regulations in the conduct of international marketing, sales, supply chain and other business activities.
Responsibilities include establishing business processes for submitting to and obtaining from Dubai Municipality all necessary export and import licenses, permits, certifications and technology release determinations.
Establish operational processes for assuring logistics and trade compliance through gate reviews of technical data, foreign travel, foreign visits and export and import shipments.
Support the Logistics and Trade Compliance department in investigations and resolution of compliance problems, questions or complaints.
Establish and maintain training and audit assessment programs to ensure implementation and effectiveness of internal controls.
Support preparation of complex Dubai Chamber of Commerce import/export authorization preparation and on-going monitoring.
Support associated export authorization strategies.
Generate performance metrics for export and import licensing processes.
Demonstrate skill and ability to analyze and develop innovative solutions to complex problems.
Work under consultative direction toward long-range goals and objectives.
Responsible for ensuring all laws, regulations and other applicable obligations are observed wherever and whenever business is conducted on behalf of the Company. Responsible also for ensuring work is accomplished in a safe manner in accordance with established operating procedures and practices.
Actively promotes respect of our Quality and HSE Systems and documented procedures.
Coordinate daily activity to track location and movement of inventory finished goods and raw materials. Provide reports to internal and external customer.
Monitor on-going logistics operation to ensure compliance with agreed standards and procedures.
Assist in obtaining necessary transportation permits for inbound and outbound shipments, as required to facilitating timely movements.
Works closely with third-party providers to assure efficient and effective execution of defined processes and goods transportation.
Ensures inventory accuracy by coordinating the inventories and goods system to system information with distribution centers to near real time monitoring of EDI processes as well as other manual inventory and adjustment processes.
Organizes and maintains hard copy and electronic documentation supporting order fulfillment, distribution means, pricing, and contractual obligations.
Codes and prepares proper paperwork for billing and authorization of a variety of invoices per defined processes.
Re-routes freight as needed to meet demands and minimize costs.
Initiates shrink threshold and loss claims with warehouse supervisor and tracking reconciliation of the same per contract standards.
Ensures accuracy of physical inventory order sequence by entering inter-company purchase orders and inter-company transfers into the system.
Verifies accuracy of physical inventory.
Assist in the administration of supply agreements for transport carriers.
Overview performance of third party material handling services.
Coordinate with operating department to manage inventory levels at multiple store locations
Ensure compliance with all legislative, regulations, environmental, safety and hazardous waste regulations.
Monitor operational performance, trends and ensure immediate implementation of corrective measures.
Verifies inventory locations and availability for shipment against requirements specified in purchase orders.
Reviews inventory position daily and weekly against outstanding orders and sales forecasts and takes action to expedite inbound shipments to meet customer demands.
Creation and maintain daily, weekly and monthly statistics.
Provide input to monthly statistics and scheduled reports.
Works with supervisor to effectively resolve inventory or order discrepancies that are outside of my control.
Ensures that goods are shipped in the most timely and efficient manner according to documented processes, including planning the transportation route and payload, selecting the mode of transportation, tendering the order for transportation and tracking the shipment from pick up through delivery all the while targeting cost reduction, freight savings, service and contractual requirements.
Track shipments from pickup through delivery so that accurate, up-to-date information can be provided regarding any shipment.
Resolve customer problems & complaints to ensure customer satisfaction.
Create & develop innovative ways of streamlining the operations processes wherever possible within the guidelines of customer requirements & team goals.
Participates in setting the Inbound and Outbound Logistics configuration to ensure on time and cost-effective shipment for orders.
Ensures that all shipping documents are ready in a correct manner and handed over to Customer Service as part of the order-execution process.
Suggests best practices and solutions within the Logistics domain to ensure the needs of the business are met balancing the risks and margins for the business.
Communicates fulfillment status and issues within the organization to points including Demand / Supply Planning, Logistics Management, Sales and Customer Service.
Assist and support Logistics & Procurement Manager whenever & however needed.
Direct inbound and outbound logistics operations, such as transportation and warehouse activities, safety performance and logistics quality management,
Analyze the financial impact of proposed logistics changes, such as routing, shipping modes, product volumes or carriers.
Recommend optimal transportation modes, routing, equipment or frequency.
Resolve problems concerning transportation, logistics systems, import or export or customer issues.
Negotiate transportation rates and services.
Participated in carrier management processes such as selection, qualification and performance evaluation.
Collaborate with other departments to integrate logistics with business systems or processes, like customer sales, order management, accounting and shipping.
Negotiate with suppliers or customers to improve supply chain efficiency.
Develop risk management programs to ensure Company is in compliance with occupational health and safety environment.
Have background in design and implementing logistics strategy.
Review and understand all relevant documentation pertaining to the project including scope of services, project execution plan, proposal/project schedule (including manpower projection plan) and conditions of contract.
Develop and implement logistics plan during pre and post contract phases of the program.
Work within the standard planning/scheduling procedures.
Ensure that these procedures fulfill client requirements and develop additional project specific procedures.
Prepare activity plans to accomplish all work required by the procedures and to ensure that sufficient planning resources are provided.
Direct and control the work of all Planning Engineers assigned to the project.
Liaise with Client Project Controls personnel.
Ensure that all involved parties participate in preparation of items described above and that they agree to their respective elements and approve documents.
Produce current physical progress reports and final job statistics.
Prepare and issue project action reports to Project Manager/Project Controls Manager.
Maintain accurate schedule and control curves in an updated condition.
Analyze schedule trends and produce regular forecasts of schedule performance and issues for project review.
Maintain awareness and understanding of relevant systems operated by other departments.
Responsible for the smooth and continuous flow of products from supplier to the end user.
Knowledgeable of all available mode of delivery, includes trucking, shipping and airlines.
Deal with the movement of goods from the base of operations to the delivery point.
Assure compliance with all carrier costs including weight charges, storage fees and international shipping tariffs.
Involve in implementing necessary changes in the supply chain to improve company’s performance in delivering the goods to customers.
Experienced not only in domestic delivery systems but in the movement of freight across shipping docks.
Knowledgeable in negotiating with air carriers for the best possible rates and find ways to continually improve the overall cost of airway shipping. Oversee all accounts related to warehousing and freight forwarding.
Oversee import and export clients to help them meet government trade regulations.
Handle an array of tasks, including filing of paperwork, monitoring international shipments and coding goods.
Educate clients about customs regulations, international tariffs, shipping restrictions and insurance requirements.
Other duties include guiding goods through customs, preparing and submitting documents, determining tariff and duty payments, tracking shipments and using the tariff coding system to classify shipments.
Work as independent contractors and at airports, as well as within transportation, freight and other companies that transport products internationally.
Responsible for on time delivery of vendor supplied equipment and documentation to job site, after placement of purchase orders. Establishing and maintaining regular contact with all suppliers to obtain reliable information on the status of materials, drawings and documentation. Contribute to project progress measurement report as required. Responsible for tracking and tracing shipment from departure to arrival to avoid transportation delays. Analyze and resolve project specific issues as they relate to expediting activity. Vendor site visits if required. Dedicate to safety and performance management across business unit. Builds and sustains outstanding customer relationships. Open and honest communications in all situation. Responsible for the quality of all workmanship over which they have direct control or input.
Customs Administration curriculum provides students with the theoretical education and initial training on the practical application of the tariff and customs laws, policies and guidelines that are being implemented by the different government agencies that are involved in the import and export industries. Students will also learn various laws, regulations and procedures and its implication to taxation.