LOGISTICS COORDINATOR – SHIPPING OFFICER
M.H. ALSHAYA GROUP – LOGIX FZCO
مجموع سنوات الخبرة :16 years, 5 أشهر
▪ Handles and manage export documentation for all major brands franchise bound to GCC and Middle East region.
▪ Thorough coordination with Dubai Chamber of Commerce for the Certificate of Origin and provide all required documents such as Industrial License, BOE, Purchase Invoice for Middle East origin.
▪ Ensuring the availability of Advance Cargo Information (ACID) provided by NAFEZA prior uploading the documents to CARGO X portal for Egypt shipments.
▪ Ensuring that all required documents for Egypt were legalized by Ministry of Foreign Affairs and Egypt Consulate.
▪ Coordinates with freight forwarders like DHL, Aramex, FedEx, Expeditors, Maersk, Elite for the advance booking, allocations and pick up.
▪ Coordinate with destination to obtain approvals such as Ministry of Health (MOH), Environment Public Authority (EPA), Certificate of Conformity (COC), Public Authority for Industry (PAI) provided all the necessary documents.
▪ Create accurate airway bill, shipping labels and arrange collections and delivery.
▪ Responsible for applying Certificate of Origin online and does the In-House printing.
▪ Monitor each and every moving items to secure the approval required at destination.
▪ Maintain record of goods Test Report, MSDS and Declaration of Conformity.
▪ Secure that the pre alert was provided at destination prior to arrival of cargo.
▪ Conduct time to time tracking on the status of in-transit shipments.
▪ Provide daily forecast to suppliers to avoid delay in placing the truck.
▪ Coordinate with brand team for the consolidation of shipments to participate the company’s cost reduction.
▪ Ensure that the update was provided to the brand team particularly the top priority shipments.
▪ Respond to supplier, forwarder, warehouse and brand team emails in a proper manner.
▪ Responsible for Export Team daily and weekly invoice report.
▪ Compiling, encoding, and categorizing auditing data.
▪ Escalate and distribute workload to team members.
▪ Perform other related duties as assigned.
▪ Ensure that each customer receives outstanding service by providing a friendly environment, which includes greeting and acknowledging every customer, maintaining solid product knowledge and all other aspects of customer service.
▪ Received and open the shipments from the supplier and manual counting and checking of stocks as per declared in the invoice and packing list.
▪ Pick and pack items as per customer orders and full requisition of store display.
▪ Create accurate airway bill, shipping labels and arrange collections and delivery.
▪ Load and unload shipments manually or by using pallet jack.
▪ Maintain an awareness of all promotions and advertisements.
▪ Assist in floor moves, merchandising and display maintenance.
▪ Assist in processing and replenishing merchandise and monitoring floor stock.
▪ Communicate customer requests to management.
▪ Participate in monthly inventory and cycle counts.
▪ Any other tasks as assigned from time to time by any manager.
▪ Maintain records of order and the amount, kind and location of supplies on hand using manual and computerized inventory system
▪ Store items in an orderly and accessible manner by arranging and fixing the stocks according to reference number and family name and according to FIFO method.
▪ Do time to time replacement and filling the shop appropriately.
▪ Timely checking of stocks to monitor the fast-moving items that need to do extra orders and itemswhich are not moving that needs to be blocked.
▪ Review requisition orders for accuracy and verify that materials and stocks are not available from current inventories.
▪ Contact suppliers to schedule deliveries and to resolve shortages, missed deliveries and other problems
▪ Issues the items as per the requisition of the shop.
▪ Conduct monthly inventory of the stocks and verifying inventory computations by comparing them to physical counts of stock versus the actual scanning and investigate discrepancies or adjust errors.
▪ Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
• Does all outgoing shipments from IPI to client, prepares exportation, re-exportation and constructive exportation documents and monitor the movement of goods shipped-out.
• Coordinate with the Forwarders/Service Providers for the advance bookings, flight confirmation and space allocation of cargoes to airlines.
• Provide pre alert and proof of delivery to client.
• Coordinates and confirms the finality of exportation and constructive exportation schedules to Sales Team.
• Checks the updated Order Report, Shipment Report and barcoded Packing List to be used in preparing the shipping documents.
• Coordination with the Forwarders/Couriers in term of shipment pick-up, bookings and flight details.
• Prepares and double check the Invoices and Packing List and SLI format.
• Prepares PEZA and Bureau of Customs documents such as Tally, Boatnote and Export Declaration forms.
• Attend to loading of shipments and random check the label of shipments prior to endorsement to concerned Forwarder/Courier.
• Send the pre alert to corresponding clients.
• Send the updated bookings to Forwarder/Service Providers for the confirmation of flight and to meet the airline cutoff.
• Monitor the status and on-time delivery of shipments through Proof of Delivery and timely coordination with the Forwarders/Service Providers for the flight details.
• Encode and double check the billings provided by Forwarders/Couriers and endorse to Accounting Sections.
• Prepares Weekly, Monthly and Annual exportation Sales Report in compliance to PEZA and Bureau of Customs reportorial requirements.
• Conduct monthly airlines and warehouse audit for safety and security of shipments purposes.
• Conduct Physical Inventory of materials.
• Control records and movement of materials from sites.
• Attend staff meeting and trainings as required.
• Maintain an awareness and observation of Environmental, Safety and Health.
• Carries out any other duties as requested by immediate superior and as required by the position.