Project Site Administrator
Al Saad General Contracting
Total years of experience :21 years, 3 Months
Ensure that the entire infrastructure project is run in compliance with the essential numbers of the workforce.
Maintaining and integrating project plans, tracking and reporting overall daily progress, generating administrative reports.
Administrating the project cash flow in purchasing material needed and requisition.
Coordinating with various suppliers for project site material requested and ensures that all materials delivered is recorded and encoded into the project database.
Assisting the entire site workers requirement such as complete PPE, Labour accommodation, salary distribution, managing workers into the group, updating workers list on daily basis.
Assisting all site employees, leave application, project re-joining and duty resumption includes project site allocation.
Functions as Human Resources Officer in arranging staff recruitment in various vacant officer positions.
Preparing offer packages benefits eligibility and other employees related requirement.
Review of personnel records to determine names, position, additional rates of pay of the newly hired employee.
Coordinating employees in a distribution of office equipment such as computer systems, training, seminars enrolment, includes termination and gratuity payments.
Assisting and implementing policies, conduct trainings, strategic planning and other Human Resources issues.
Handling ISO/QMS documentation and local labour procedure standard.
Maintains management guidelines for preparing and upgrading recommending Human Resources policies.
Generating employees database and templates forms and maintain the updated 201 files.
Outsourced CV’s application and generate a list of outstanding applicants for the suitable positions required by the clients.
Recruit and prepare the preliminary interviews and background check for the skills and accurate competency of the suitable candidates.
Reviewed and screened applicants and if necessary conduct the workshop for both workers and corporate applicants.
Ensure and verify that the visa approval of the clients is accurate through online.
Prepare job orders and all kinds of documents required such as visa approval, computer and trade licenses copy, demand letter, the employment contract for the attestation in respected embassy and Qatar Chamber of Commerce.
Spearheading activities for handling executive office on daily operations arrange the meeting, travel itinerary, staff accommodation, appointments, calls, translation, memos, meeting minutes, filling, work schedule, E-Mail & fax, compiling the monthly report.
Handling confidential matters such as working contract, salaries, employees, etc.
Overseeing a gamut of tasks entailing:
o Creation and maintenance of personnel files for all employees in the entire project.
o Updating various human resources information system on a weekly basis.
o Expenses report processing & account reimbursing, filling in support of a commercial team.
o Coordinating and facilitating office events, communication and participate in new hire orientation in conjunction with HR department.
o Activities of documents control department, including distribution and auditing master documents, maintenance of hard and electronic copies of quality management procedures.
Rendering office support for engineering department in a large industrial, residential, commercial & infrastructure division.
Developing spreadsheets for tracking piping & mechanical completion packages, identifying highlight and photocopying the required PIDs and ISOs.
Assisting:
o General Foreman and Site Supervisor with manpower records, daily attendance, monthly payroll, stationeries, mail distributions and general office duties in all assigned projects.
o Project Manager and Construction Manager on taking meeting minutes, correspondence delivery, completing multitask on a daily basis.
Handling daily manpower and recruitment selection, training people in online communication ACONEX, performance appraisal in infrastructure division and management system implementations.
Steering initiatives for managing documents transition between engineering design and construction phase.
Accountable for publishing and issuing technical and deliverable documents and drawings to site contractors, construction management personnel and client.
Organizing master copy storage hard and electronic copy systems for all engineering documentation on site.
Managing the RFI and field design change requests and maintaining and issuing document registers.
Reporting and auditing documents on site.
Receiving reviews and verifies documents, records and forms for accuracy completeness and conformance to applicable rules, regulations, policies procedure.
Establishing and maintaining a variety of office filing and record keeping systems including stock inventory into the data system.
Imparting training to document control team members.
Scheduling appointments type letters and notices and memos; preparing weekly site reports as needed.
Responsible for arranging insurance coverage for goods, estimating freight or postal rates & shipment cost weight.
Inspecting and counting items received and checking them against commercial invoices or other documents, recording shortages and rejecting damaged goods.
Negotiating & arranging transport of goods with shipping/freight companies for warehouse delivery.
Retrieving stored items and trace lost shipments as necessary, inspection companies for pre-inspection papers & submitting final documents after shipments.
Liaising with insurance company & maintaining files for related documents.
Handling export Bill of Lading & Switch Bill of Lading for third port shipments.
Preparing export collection & L/C documents for negotiation with the bank for the collection & L/C documents.
Verifying the accuracy of invoices and other accounting documents or records
Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system
Reconciles records with internal company employees and management, or external vendors or customers.
Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
Ensure an accurate and timely monthly, quarterly and year-end close.
Supports budget and forecasting activities.
Responds to inquiries from the Director of Finance, Controller, and other finance and firm wide managers regarding financial results, special reporting requests and the like.
Assist in development and implementation of new procedures and features to enhance the workflow of the department
Completed the Short Term Courses in 2 Modules: Module 1: Letter of Credit Documentation / Import-Export Management & Procedures / Warehouse & Inventory Management / Customs Clearance Procedure (UAE Law) Module 2: Logistics & Supply Chain Management / Procurement Process / Supply Chain Process / General Shipping Terms / Export-Import Pricing / INCO Terms 2000.
Bsc. Hotel & Restaurant Management