Business Development Coordinator
KAMAL OSMAN JAMJOOM GROUP LLC
Total years of experience :10 years, 4 Months
• Provide Administrative Support.
• Ensure the site development activities are updated and maintained.
- Prepare new location files
- Maintain communication and correspondence for each site in the pre-contract phase in timely and professional manner.
- Prepare new store contracts and manage rental deposits and payments
- Receive and process signed rental agreement
- Hand over copies of lease agreements to relevant departments.
• Initiate lease renewals at least 3 months ahead of renewal dates to allow for proactive negotiations with landlords.
• Take necessary internal approval for each and every lease renewal and make sure all brand teams are involved.
• Conduct biweekly meetings with Line Manager to review rent trackers and negotiations status.
• Monitor existing stores rent to sales ratio and plan to achieve minimal % for all stores in the region.
• Secure new strong locations as assigned and when required as per KOJ procedure.
• Facilitate relocations, renovations and resizing projects for Brand teams as assigned and when required.
• Establish, maintain and develop landlord relationships to help achieve the strongest locations and favorable rentals.
• Maintain effective communication internally and externally in respect of all activities allocated
• Travel & Hotel Arrangements.
• Evaluate lease contracts for proper accounting treatment and ensure proper lease administration.
• Perform monthly rent analysis; prepare related accruals including percentage rent calculations.
• Develop quarterly rent forecasts; prepare sales projection.
• Perform account reconciliation.
• Directly reports to VP regarding all leasing issues and opportunities.
• Review lease offers. Prepare summary and comparison of rates.
• Prepare letter/correspondence to the mall management like counter-offers, renewal notices, and rental negotiations.
• Read and understand lease agreements. Prepare summary of the articles that is unfavorable to company.
• Discuss the terms and conditions set in the lease agreements with authorized signatory for execution. Arrange delivery of signed lease agreements to the landlords; provide all the required documents to obtain executed lease agreements.
• Prepare rental payments in accordance with the signed contract. Arrange delivery of cheques to the landlords.
• Keep track of lease agreements and any other leasing formalities/ clearances which are for renewal and for closure.
• Coordinate with Public Relations Department for handling Tawtheeq, Ejari and Municipality contracts.
• Maintenance of leasing files.
• Perform all other administrative work related leasing.
• Buying and selling foreign currencies from walk in customers on a regular basis and from other Financial Institutions whenever the situations demand.
• Monitors & balance the cash account based on the number of transactions made.
• Provide fast, excellent and error free remittance services to customers from the published timing of the branch in a very professional way.
• Respect AML rules, policy and procedures of the company wherever applicable.
• Adequate knowledge on internal circulars of company and information collection on banking related procedures.
• Deal with all customer complaints and find suitable solutions or inform and follow up such complaints with Customer Care Cell in head office.
• Forward technical support and stationary requisitions to the concerned department and ensure the availability of adequate stationeries of the branch at all times.
• Ensures confidentiality of all information.
• Ensures that the branch is always clean and presentable to customers.
• Maintain a friendly yet professional demeanor with both customers and colleagues.
• Perform other tasks as requested by the branch manager
• Responsible for processing loans ensuring accuracy of maintenance of loan records in the ICBS Loan Subsystem.
• Reviews the notes clearing reports to ensure that payments for accounts serviced by the assigned unit are duly posted in ICBS loan Subsytem.
• Reviews exception reports for uploaded loan payments via ABT Loan Payment Option, Loan Payment System (LPS) or Auto-Debit System for any required adjustments; as maybe assigned by the supervising officer.
• Prepares batchsheets and Accounts Receivables/ Miscellaneous Liabilities Disposition Sheets ensuring completeness and accuracy of accounting entries made.
• Balances end-of-day workstations.
• Servicing account officers requests for statements of account, amortization schedules, and certifications.
• Maintenance of orderly files of loan transactions.
• Ensure timely reconciliation of Current Account, Savings Account, Time Deposit, Cash-in-Vault/ATM and RCOCI for both Peso and Dollar accounts with the use of CASA Automated Reconciliation System, Control D/PC and other branch documents.
• Analyze discrepancies with the aid of Systematics reports, posting media and other branch reports and ensure immediate adjustment to eliminate bank exposure and maintain client service satisfaction; ensure confidentiality on all activities pertaining to client’s accounts;
• Analyze discrepancies with the aid of GL reports and ensure immediate adjustments to maintain accurate bank reports and bank’s reserve and liquidity position.
• Coordinate reconciling items (e.g. unposted/multi-processed items) with branch officers for immediate disposition/referral to clients.
• Monitor balances and ensure timely reversals of assigned Clearing Accounts with the use of Reciprocal Accounting System and GL Walker System.
• Assist and guide branches on fallback or emergency procedures during crisis situations requiring special handling or deviation from normal procedures.
• Prepare monthly volume count report for cost allocation purposes.
• Ensure that batch of posting media of Metro Manila branches handled for reconciliation are complete.
Bachelor's Degree in Accountancy Divine Word College, San Jose, Occidental Mindoro SY 2002- 2006