• Director Of procurement and Bids Department
Middle East University (MEU)
Total years of experience :11 years, 1 Months
The job duties and responsibilities include 3 main fields:
1- Purchasing management :
• Prepare and process purchase orders for supplies and equipment.
• Control each purchasing order budgets.
• Ensuring an appropriate order flow with the compliance to organizational policies
• Cooperation with the finance department to resolve invoice and pricing issues
• Management of the communication with the sub suppliers, contractors and customers
• Monitoring and evaluation of all orders as well as preparation of order reports
• Maintain a database of suppliers evaluation records
• Build and maintain relationships with suppliers and vendors
• Negotiate lower pricing.
• Track, measure and analyze each order expenditures
• Provide reports for upper management
• Adhere to laws, rules and regulations
• Processes payments and invoices with the suppliers, service providers and clients including money transfer, LCs, banking transactions, ..etc .
• Process different type bank guarantees in coordination with the financial dept.
2- Contract management :
• Draft, evaluate, negotiate and execute contracts
• Review, evaluate, and approve contractual terms for issuing and awarding bids.
• Manage record keeping for all contract-related correspondence and documentation
• Monitor and complete contract close-out, extension or renewal, as appropriate
• Attend tender handover meetings and deliver pre-start meetings to the site team
• Represent the company in negotiating contracts and formulating policies with suppliers.
• Review purchase order claims for conformance to company policy.
• Resolve vendor or contractor grievances, and claims against suppliers.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
Tasks & Responsibilities:
Procurement manager
- Managing procurement activities, Materials, equipment, IT products... etc. And maintaining all related documentation (Equipment, Furniture and Office Stock)
- Process purchase requisitions / orders within purchasing authority.
- Preparing proper tender documentation, PO, RFQ’s, comparison sheet where needed
- Analysis of quotations/biding, evaluation and selection
- Prepare and maintain purchasing records, reports and price lists.
- Other procurement tasks as assigned by the Director of Finance.
Reviews invoices for commodities and commodity-related services
- updating the procurement tracking sheet on a daily basis...
Supplier Management
- Managing supplier performance (monthly, quarterly, half yearly, annual).
- Maintain a record of approved vendors in the local market (Including contact names, addresses, phone numbers, and vendor specializations)
Contracts Management
A partnership agreement may be a contract which formally establishes the terms of a partnership between two legal entities such that they regard each other as partners' in a commercial arrangement.
- Analyzing contracts for effectiveness, identifying areas of weakness and implementing improvements to increase margins.
- Establish and oversee the negotiation with vendors and review contracts terms & conditions
- Ensures that the supplier complies with the terms and conditions of contracts
- Administer contract performance, including delivery, receipt, warranty, damages and insurance.
- Develop and maintain constructive and cooperative working relationships with colleagues and management.
Process purchase requisitions / orders within purchasing authority.
-Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
-Establish and negotiate contract terms and conditions, and maintain supplier relationships.
-Prepare and maintain purchasing records, reports and price lists.
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