Logistics Specialist
Polish Oil and Gas Company
Total years of experience :24 years, 4 Months
Supervising Custom Clearing agents for proper paper work and ensuring timely shipment clearance.
Supervising Freight Forwarder for proper allocation of resources, timely de-stuffing and transportation of equipment and material to field.
Reviewing and approving shipping documents.
Updating record related to Logistics Section in SAP.
Reviewing and processing invoices.
Coordinate with suppliers and track shipments to ensure delivery is on time.
Expediting shipping documents, reviewing and handing over to custom clearing agent.
Review and approve payment of customs duties/taxes of shipments.
Follow up with custom clearing agent regarding shipment clearance.
Issuing authority letters for custom clearing agent to collect delivery orders or material on Company behalf.
Issuing recommendation letters to customs authority for clearance of shipments imported by other companies on behalf of Company under SRO 678 enabling importers to avail E&P sector specific benefits.
Manage logistics operations to ensure timely and cost-effective delivery of shipments from port/airport to final delivery point.
Arranging necessary equipment for loading of shipment at port/airport and offloading of shipment at final delivery point.
Intimating respective buyer’s in-case of issues with delivered material or rejection of delivered material.
Preparing logistics weekly status report.
Procurement Officer (May 2015 till May 2016):
Co-ordinate, initiate and ensure procurement of all material and services are as per approved procurement procedure.
Preparation of procurement strategies and to ensure that the bidding procedure is strictly adhered to by evaluation team and bidders.
Conduct tender process (e.g. participate in meetings, issuing tender documents, issuing addendum to the tender, respond to queries regarding tender documents, obtain clarifications during evaluation phase and recommend selection of contractor/supplier).
Evaluate commercial proposals of technically qualified bidders & recommend successful suppliers.
Secretary of tender board (responsible for presenting procurement and contract award recommendations to board and preparing MOM).
Preparing Contracts, purchase and service orders.
Additional responsibility of logistics to ensure timely delivery of ordered material.
Production Assistant (January 2013 till May 2015):
Preparing daily production report;
Preparing daily production and sales report for government and joint venture partner;
Preparing monthly sales report for finance department;
Preparing monthly gas reconciliation report;
Preparing monthly production and sales reports for government and joint venture partner;
Maintaining production profile of company’s field;
Preparing Request for Quotation and bid documents for procurement of equipment/material and hiring of services for production department;
Preparing comparative statements of the equipment/material and services required for production department;
Preparing purchase orders and service orders for equipment and services required for production department;
Provided full range of administrative support including typing; copying; faxing; scanning; retrieving reference information on files and the Bank's website; handling of outgoing/incoming mail and email traffic; attending phone calls and taking messages; etc.
Electronic filing and retrieval of documents including letters, reports, IFR’s, AFS’s & FMR’s.
Assist Supervisors in tracking progress on the performance of their portfolio by communicating with the Implementing Agencies.
Assist Supervisors in the preparation of various documents/status reports and presentations.
Arrange meetings of Supervisors.
Assist Financial Management Team in arranging workshops.
Preparing bid documents for surface well testing and Early Production Facilities.
Preparing bid documents for DST services.
Preparing bid documents for well Perforating services.
Assisting General Manager Production Services in preparing bids for Early Production Facilities.
Assisting General Manager Production Services in preparing bid documents for inviting bids for the purchase of plants and other associated equipment.
Maintaining documents related to different projects.
Assisting General Manager in preparing Operating and Capital budget.
Maintaining petty cash of the Admin Office.
Production data communication between Head Office and Fields.Maintaining production data of the Company’s Own and Operated Joint Venture fields.Preparation of daily, weekly and monthly production reports for Senior Management, Government and Joint Venture Partners.Preparation of production Data slides and Multimedia presentations.
Preparation of Material Requisitions
Providing Secretarial services to Sr. Manager (Reservoir & Production).Supporting General Manager (Technical) and Senior Manager (Drilling), as and when required.Additional responsibility of production data management, details of which are:Production data communication between Head Office and Fields.Maintaining production data of the Company’s Own and Operated Joint Venture fields.Preparation of daily, weekly and monthly production reports for Senior Management, Government and Joint Venture Partners.Monthly figures reconciliation for Finance Department. These figures are used for raising invoices.Preparation of production Data slides and Multimedia presentations.