OD Coordinator
Sodexo
Total years of experience :9 years, 6 Months
October 2012 - April 2013 Sodexo
OD Co-ordinator - 7 month Contract
➢ Organised, arranged and attended collective consultation meetings in London and Manchester, making sure all the meetings ran smoothly; being the first point of contact for employee representatives and the Leadership Teams on the day
➢ Booking all meeting accommodation, catering and equipment required for collective consultation meetings. Liaised with venue host on the day to ensure all requirements are in place.
➢ Managed 11 HR Directors diaries - liaising with their PA's to make sure HRD's were in attendance and in possession of relevant papers at collective consultation meetings
➢ Created a variety of complex schedules for individual consultation meetings and 'at risk' individuals for distribution to all senior stakeholders
➢ Coordinated the arrival of short term workers, making space for them in the office and ensuring they had all required resources to carry out their roles efficiently (desks/IT/printer access etc)
➢ Responsible for the general working environment and point person for any Facilities or IT issue that arise
➢ General administrative tasks included; Mail merges for consultation letters, creating and managing database of 'in-scope' employees, answering employee representatives emails and questions from constituents, ensuring all project documentation was archived appropriately
February 2012 - August 2012. Project Bluefin - Financial Ombudsman Service
Office Manager - 6 Month Contract
➢ Responsible for the organisation and day to day running of assessment centres for the hiring of 1, 500 staff.
➢ Created complex schedules and timetables for 3 different roles available within the organisation
➢ Informed employment agency of interview slots and liaised with Human Resources regarding any internal applications
➢ Proactively managed senior managers to ensure they were carrying out enough interviews, per project requirements
➢ Personally welcomed candidates upon arrival, introducing them to the company and advising of the day's structure
➢ Maintain the interview rooms and general office space liaising with building management as required
➢ Manage supplies such as pens, notepads, coffee, tea, milk and corporate literature
➢ General administrative tasks included; Managed logistics of the day, keeping track of interview times, scoring and marking of interview notes, updating internal project staff of all results, keeping an up to date record of all interview scores, creating interview packs for all interviewers with candidates information and interview marking pack, emailed a tally of daily hires to organisational heads, filing packs of Regrets and emailing correspondence to internal and external contacts keeping all informed with accurate records of reporting. Making sure all paper work of approved applicants goes to HR for Contracts to be drawn up
August 2011 until December 2011. Southern Cross Healthcare Limited Group
Collective Consultation Events Co-ordinator - 5 Month Contract
➢ Responsible for the organisation and day to day running of multiple collective consultation meetings, up to 8 weeks in advance, including booking hotels, conference facilities, transportation
➢ Managed relationship with suppliers ensuring that all contracts and accounts were in order
➢ Liaised with management, elected employee representatives, new operators, union officials and the board of directors to ensure they have the correct information for all conferences held
➢ General administrative tasks Included; Making sure I was the primary contact for all enquires relating to consultation meetings, reporting on all offers of take-overs were recorded and databases were accurate and up to date when sending on to board of Directors.
January 2011 until August 2011 Alpha Hospitals Woking
PA to Director of Nursing Services (DONS) - Full Time
➢ Diary and Time Management for the DONS, making sure I was the first point of contact for all correspondence with internal and external bodies.
➢ Co-ordinating and attending 5 weekly meetings and 5 monthly meetings with department heads and external professional bodies
➢ Accurately collecting data from department heads and submitting to the CEO at head office as a contribution to the DONS weekly and monthly reports
➢ Maintaining staff rotas, holiday schedules, assisting with on boarding of new starters ensuring all management were prepared for their arrival. Liaising with IT department and Reception to make sure all new starters had passes, equipment and log-in details ready for their first day
June 2009 to June 2010 - ATM Security
Sales and Marketing Coordinator Full Time
➢ Working with a small team of 4 to market and sell a new security product internationally
➢ Organised and attending events and conferences internationally
➢ Brought new global companies on board to distribute the security device in their respective countries
➢ Responsible for signing an International company in Istanbul, Turkey after meeting with them at a London based security event
➢ Attended our Distributors security event and presented the product to 100 security companies in attendance
➢ Collated sales data and organised press releases and all marketing literature and promotional products for all events
➢ General administrated tasks included; monitoring stationary and marketing material and ordering as and when required, liaising with external promotional goods companies for specifically designed corporate merchandise
November 2005 - March 2009 - Lived in Thailand, started a wakeboarding company, learned to speak Thai, worked in marketing for local publication (Phangan Explorer)
➢ PA to Director of Finance for DEFRA based in Guildford and Westminster January 2003 - November 2005.
➢ Various Temporary Assignments
➢ 7 GCSE's A-C ➢ Advanced Leisure and Tourism - Distinction. ➢ Effective communication & presentation skills ➢ MS Windows, Office, PowerPoint, Word, Excel, Outlook & Explorer skills
Distinction in Advanced course of leisure and tourism. 6 GCSE's English, Maths Science, History, Drama, Physical Education,