administrative manager assistant
Sakhalin oil and gas technologies company
Total des années d'expérience :12 years, 9 Mois
Coordinate daily transportation for personnel, ensuring safe and timely arrangements across various modes, including train, helicopter, ship, and plane. Prepare route cards for drivers, monitor regular maintenance schedules, and manage ground transportation in line with rotation plans. Consolidate technical data into comprehensive reports and oversee the daily in-and- out personnel checks. Facilitate document delivery for operational projects and transfer projects soft copies to cloud services. Provide document support to HR Department for remote Sakhalin sites.
Successfully navigated administrative challenges during COVID-19 by assuming B2B duties, maintaining office efficiency, and adapting to new Russian Federation regulations without compromising quality.
Developed and implemented email templates and process approvals, creating sustainable system that continues to onboard new personnel effectively.
Streamlined ground transportation planning and execution enhancing safety and efficiency for personnel movements.
Established model for teaching and facilitating internal groups, ensuring continuity and quality in administrative practices despite staff turnover.
Invited to join "SNGT" with improved compensation, recognizing adeptness at operating in rapidly changing environment and contributing to organization's resilience during sanctions.
Secured enhanced compensation for consistently expanding and swiftly evolving responsibilities, adeptly managing administrative duties encompassing "SNGT."
Coordinated and communicated completion of check sheets for onshore and offshore projects across all disciplines, ensuring registers of progress were maintained to minimize project delays. Facilitated and organized system walk-downs prior to Pre- Startup Safety Reviews (PSSR) and Mechanical Completion (MC), developing and managing punch lists in accordance with project schedules. Maintained comprehensive tracking register of punch list items for prompt resolution and sign-off by construction management. Collaborated with construction teams, subcontractors, and project groups to verify documentation for system and facility turnover met submission standards.
Expedited signature process for Site Construction Personnel in Construction LogBooks, allowing construction to commence ahead of schedule and reducing simultaneous operations with drilling activities. Engineered and refined system to monitor Integrity Critical project-related transmittals to Operations, thereby enhancing project integrity and operational readiness, with ongoing improvements for sustained optimization.
Successfully coordinated with multiple project stakeholders to ensure all physical documentation requirements were met for turnover of systems and facilities.
Played key role in developing and implementing tracking systems for Field Change Requests, Non-Conformance Requests, Master Tracking Spreadsheets for Checklists and Requests for Information, improving project efficiency and accountability.
Contributed to early initiation of project phases by effectively managing and closing punch list items, facilitating seamless transitions from construction to commissioning stages.
Managed document submission processes, ensuring accurate and timely delivery of documents and drawings for reporting to management. Coordinated short and long-distance travel arrangements for personnel and cargo, securing all necessary supporting documentation. Consolidate data proactively for efficient reporting and operational transparency.
Developed and maintained comprehensive ground transportation plan in collaboration with administrative staff and drivers, optimizing safety and efficiency.
Provided ongoing support and guidance to two administrative assistants and two drivers, fostering collaborative team environment.
Streamlined administrative communications by updating procedures and sharing email template best practices with team members.
Ensured all reporting and documentation met project management requirements, contributing to smooth operation of project lifecycle.
“Russian literature published abroad “: the main influence of the foreign environment to Russian literature written both in Russian and English languages.