Accounts Receivable-Finance
Farah Leisure Parks Management, LLC
Total years of experience :21 years, 7 Months
Job Summary:
Handles accounts receivables and ensure that payments are received on timely basis, monitor AR clients’ SOA & customer ageing. Reviews Cash Control’s Sales Collection Report and reconciles bank receipts. Ensure GL balances are reconciled and correct and prepare balance sheet back-up and schedules.
Key Responsibilities
• To ensure that all travel partners voucher received by Cash Control are reconciled with the ticketing system reports, any discrepancy must be raised to the ticketing department’s management for corrective action.
• To ensure that rates, discounts, and promotions are correctly set up in the system.
• To maintain updated statement of account of travel & tour partners/debtors.
• To assist the debtors in their queries.
• To reconcile statement of accounts and send invoices on semi-monthly basis (15th & 30th).
• To follow-up and collect payments from debtors.
• To ensure all payment collections are deposited to the Revenue Account.
• To monitor dues and past due accounts and the customer ageing report.
• To communicate with the Contracting and Sales Department about past due accounts and the credit limits.
• To reconcile revenue and payments in the oracle system and pass necessary correcting entries.
• To identify validation errors and liaise with the IT department any discrepancy caused by system issues.
• To reconcile bank receipts against oracle system and perform clearing and application of receipts and transactions on daily basis.
• To reconcile Revenue Bank account against oracle system and against Cash Control’s Deposit Log Sheet.
• To reconcile all Receivable Accounts in the general ledger and pass journal entries on semi-monthly basis.
• To prepare Accounts Receivable Balance Sheet Reconciliation at the end of the month.
• To reconcile inter-company charges.
• To prepare inter-company invoices on semi-monthly basis.
• To assist the Assistant Manager of Finance and the Finance Manager in any required reports or duties.
Job Summary:
To ensure a smooth and efficient operation at the Cash Control section of Finance Department thus direct impact on the daily turnover of revenue of the Leisure Facility.
Key Responsibilities
• To manage the distribution of workload and to supervise the Cash Control Tellers.
• To train Tellers in their responsibilities in Cash Control Section and provide assistance in their career growth.
• To reconcile Daily Revenue Report and the Daily Sales Collection of all revenue generating departments (F & B, Guest Services, Group Sales, and Merchandise).
• Ensure that all payment collections such as cash, credit card, foreign currencies, vouchers, etc. are accurately accounted and balanced, any discrepancies or negligence must be reported to the concerned department’s management for proper action.
• To ensure all collections are banked on daily basis.
• To supervise regular and surprise audit of the cashiers’ drawers during daily operations and report any fraud or negligence to the management.
• To identify any kind of fraud.
• To communicate with the department’s management any circumstances that may affect the operation or control process and to implement corrective control measures.
• To manage petty cash disbursements, replenishments and posting into the oracle system.
• To maintain adequate cash floats and vault cash level for daily operations.
• To vigorously seek and execute cost saving programs to maximize income.
• To help keep the building, facilities, equipment, and supplies to reduce expense and prevent loss.
• To pay attention to the concerns of the departments relying on the services of Cash Office.
• To administer the Cash Control’s policies and procedures.
Job Summary
To ensure a smooth and efficient operation at the Cash Control section of Finance Department thus direct impact on the daily turnover of revenue of the Leisure Facility. To issue, audit, collect, and balance all cash, credit card, accounts received by the cashiers in a fast and friendly manner and helps prevent loss.
Key Responsibilities
• To be able to tally and balance the total revenue of the cashiers’ turnover.
• To check every cashier’s turnover whether it is in good condition in order to avoid rejected notes.
• To make smooth transition of cash for deposit to the bank.
• To ensure that credit card charges are balance with the cashier’s turnover in the system.
• To communicate with the cashiers any circumstances which may affect their respective counters.
• To communicate with immediate supervisors any circumstances that may affect the operation or control process.
• To provide sufficient floats to the cashiers on time.
• To prepare sufficient cash for the next day’s operation.
• To provide sufficient small denominations to cashiers for change purposes.
• To check the credit card charges and ensure that charges are balanced with the sales slips.
• To provide assistance to cashiers in times of overflowing cash drawers or running out cash change during peak days/hours.
• To identify any kind of fraud.
• To identify counterfeit notes and foreign currencies.
• To consolidate cash sales and ensures bundles contain correct number of pieces.
• To systematically compile all necessary documents relating to sales revenues and all other documents received for the day.
• To prepare necessary reports for the day.
• To pay attention to the concerns of the departments relying on the services of Cash Office.
• To administer the Cash Control’s policies and procedures.
As Service Associate Supervisor:
Monitors frontline services such as acceptance and disbursements of cash and non cash items.
Monitors pick-up services and pick-up tellers.
Monitors the processing of transactions; e.g. cash deposits, check deposits, withdrawals, cashing of checks, demand drafts, telegraphic transfers, remittances, bill payments, and other bank services.
Supervises the review of teller's transaction documents, ensures that correct procedures were applied.
Checks Tellers' item entry reports and ensures all reports are prepared, reviewed, submitted, and complete.
Review Bill Payments reports.
Monitors processing and review of over the counter checks and ensures correctness of entries before checks are sent to the central clearing.
Review and supervises Filing of reports and transaction documents.
Monitors updating of subsidiary ledgers.
Reviews all entries made in the branch transaction journals.
Prepare monthly financial reports.
Trains new service associates.
Monitors and reviews the performance of all service associates, recommends associates due for promotion.
Ensures that all records are kept and orderly arranged in the records vault.
As Cash Custodian:
Reviews Cash in Vault Reports and monitors the level of cash in the Cash Vault. Ensures that any excess cash are transferred to the cash center.
Verifies cash and ensure the correctness of Cash in Vault report versus actual cash on hand.
Monitors level of cash in the service associates drawers.
Ensures enough supply of cash in the service associates drawers and any excess cash are transferred immediately inside the Cash Vault.
ATM keys custodian.
Monitors ATM cash level, ensures enough supply of cash inside the ATM.
Reviews ATM Reports.
Signature Verifier.
Accountable forms custodian:
Ensures enough level of working supply of accountable forms. Ensures that inventory of accountable forms are kept inside the cash vault. Conducts daily security audit.
Do bookkeeping and record keeping functions:
Segregates and files transaction documents.
Prepares and posts entries to the branch subsidiary ledgers.
Reviews branch proofsheet and supply entries to the branch transaction journals, ensures the correctness of the records, and trasmits the ledger to the central bookkeeping unit.
Prepare monthly financial reports.
Do checking functions:
Check transaction documents of other service associate, evaluate and assures the correctness of records and the proper application of necessary procedures, policies, and guidelines.
Check Tellers' item entry reports versus transaction documents.
Review Bill Payments reports, compares with the transaction documents and ensures the correctness of all entries.
Acts as customer service associate:
Provides frontline services such as receiving and disbursing of cash and non cash items: cash and check deposits, withdrawals, check encashments, telegraphic transfers, remittances, fund transfers, and bill payments.
Acts as roving/pick-up teller.
Do special functions:
Assists in the processing, delivery and transmission of outward clering items to the clearing house.
Reviews and transmitts processed over the counter, inhouse and interbranch checks to the central clearing.
Encodes and prepares reports on Tax Payments recieved for the day and transamits collections to the Bureau of Internal Revenue.
Prepares semi-monthly collection reports of Social Security System and transmits to the SSS Office.
Prepares semi-monthly collection reports of Philhealth and transmits to the Philippine Health Insurance.
GL Bookkeeper:
Prepares vouchers for branch expenses
Prepares daily, monthly, quarterly, and annually financial reports.
Prepares Reports to the Central Bank of the Philippines.
Reviews transaction documents against teller item entry reports of service associates, ensures all transaction documents are regular, correctly validated and proper standards and procedures were applied.
Reviews Cash In Vault Report.
Posts general ledgers and subsidiary ledgers.
Reviews branch proofsheet, ensures all entries are correct. Download & reviews Posted Reports & Statement of Condition, ensures all account balances are correct. Download and reviews daily reports.
Runs and posts monthly depreciation and amortization on assets.
Download and reviews posted year-end reports prepare necessary adjustments.
Outward Clearing Bookkeeper:
Reviews Outward Clearing Checks Report.
Reviews validated check deposit slips, ensures correctness of the entries.Reviews physical checks, ensures all dates are regular(No post dated, stale dated, irregular dates); ensures check were deposited to the payees' account or in case of 2nd endorsed checks, proper endorsements was made and all supporting papers were presented; determine either the checks are for regional, local, or out-of-town clearing.
Process & transmits outward clearing items to the Philippine Clearing House and/or to the out-of-town clearing bank branches.
ICC Bookkeeper:
Reviews checks from Inward Clearing Units.
Prepares accounting entries and submits Inward Clearing Checks to the Branch Operations Officer.
Determine and reports any irregularity to the BOO.
Monitors Returned Checks and Other Items(RCOCI).
Notifies clients with RCOCIs.
Process RCOCIs for delivery/return to the Philippine Clearing House.
Monitors Current accounts, frequency of RCOCIs, and returns.
Monitors cliets' handling of Currents Accounts.
Reports improperly handled accounts for closure.
Foreign Currency Deposits Bookkeeper.
*Checks transaction document of the teller and ensures the correct application of standard procedures and policies
*posts interests accruals on deposits
*Records the transaction of the teller to the general ledger
*Prepares daily financial statement
*Prepares mid-month financial statements
*Prepares monthly financial statements
*Prepares quarterly financial statements
Basic Accounting Financial Accounting Cost Accounting Auditing Tax Accounting Management Advisory Service Law on Negotiable Contracts Law on Taxation and Bailments Business Law on Accounting