Recruitment Admin Assistant
Naufar
Total years of experience :12 years, 6 Months
• Maintain the internal CV database.
•Assist candidates with the application processes and questions.
•Assist recruitment specialists/leads in screening shortlisted candidates
• Manage and collate job applications and responses to all applicants within a timely manner.
• Schedule and organize interviews with suitable candidates, to be conducted in person, via phone or via internet.
• Maintain a Recruitment Status Report.
• Responsible in making the Recruitment Proposal of the chosen candidate for higher management approval.
• Complete all the required documentation needed to by Recruitment Manager to enable offer of employment to be made to successful candidates.
• Attend meetings as required to provide updates on recruitment progress and in charge for making the Minutes of Meeting.
• Ensure completion of all documentation as per the recruitment standards and processes.
• Handle flight and hotel bookings.
• Provide efficient and effective regular administrative support to the recruitment team.
• Handle material requests from different sites and office departments.
• In charge to obtain needed approval/signatures on the LPO.
• Track shipments from issuance of Purchase Order to delivery to final destination.
• Checks orders and expediting/speeds the arrival of materials and equipments to meet a progress schedule.
• Contact suppliers, service providers and end users to resolve order and shipment or material discrepancies, if there's any.
• Deals with payments and payment conditions for the suppliers.
• Prepare LC, petty cash, cheque requests and the likes.
• Inform the management and customer for delivery status.
• Update database to maintain visibility of shipment status.
Receptionist: June 2012 - Nov 2012
• Ensuring that the reception area is tidy.
• Greets visitors warmly and make sure they're comfortable.
• Answer phone calls and route them to special people promptly.
• Collect and distribute parcels and mails from couriers.
• Organize and maintain an adequate inventory of office supplies.
• Coordinate with the repair and maintenance of office equipment.
• Send email and faxes.
• Perform basic bookkeeping, filing and clerical duties
• Contributes to team effort by accomplishing related results as needed.
• Offering some refreshments for the visitors.
• Greet, assist and direct visitors and the general public.
• Prepare memos for the departments.
• Respond to public inquiries.
• Provide word-processing and secretarial support.
• Maintains clean and safe reception area by complying with rules and regulations.
• Answers incoming calls and directs them to the proper party.
Althiqa, Infotech
Doha, Qatar
Receptionist: June 2011 - January 2012
• Looking after the 'visitor' book and security passes.
• Greeting visitors, offering them refreshments and directing them to the right person.
• Performs a variety of clerical and typing work. Maintains routine files and keeps records.
• Answer phone calls, take messages and transfer calls to the appropriate employees.
• Occasional filling, bookkeeping and scheduling.
• Prepare and modify documents including correspondence, reports, drafts,
memos and emails.
• Operates standard office machines including computer.
• Answers incoming phone calls in a prompt, polite and professional manner, directs calls to the proper party, records and delivers messages promptly.
• Attends to customer inquiries and complaints.
• Performs a variety of clerical and typing work. Maintains routine files and keeps records.
• Prepares delivery receipts, sales invoice, sales order as specified by clients' request.
• Performs related duties as assigned
Field of Study: Animation and Multimedia Arts Institute / University: APTECH Computer Education Doha Qatar Date: May 2010 - October 2012
Institute/University: San Sebastian College, Philippines Date: June 2009 - April 2010