Admin. Coordinator for Graduate Studies
UAE University
مجموع سنوات الخبرة :30 years, 10 أشهر
•Coordinating PhD, Master and BS.MS Programs (8 PhD programs, 10 M.Sc. programs and 8 BS.MS programs).
•Advising postgraduate students in various programs
•Using Banner Catalog System to update courses and introduce new ones
•Coordinating with all engineering departments to link textbooks to their respective postgraduate courses.
•Coordinating with the directors of postgraduate programs in preparing schedules of classes and final exams of offered courses, proposing names of teaching faculty members and assigning classrooms.
•Assisting students in their registration, withdrawal and addition of courses.
•Regularly revising students’ transcripts, and counseling under academic warning students.
•Preparing thesis defending students and graduating student, keeping communications with graduating students.
•Preparing purchase orders (LPO) and Encumbrances for textbooks for postgraduate courses, and materials and equipment necessary for research theses,
•Collecting financial actions for every academic year from postgraduate research students, and preparing reports showing the actual cost per student, Budget distribution and transfer of amounts between different accounts.
•Coordinating with the departments for payment of external examiners, and issuing the cheques or money transfers to them.
•Preparing financial analysis comparing teachings loads to revenues of each program to assess the feasibility
•Handling travel cases of internal and external students.
•Preparing announcements broadcasted in local media for the acceptance of new batches of PhD and M.Sc. students
•Following up on admission issues and preparing orientation programs for new students.
•Preparing local and international travel cases of faculty members.
•Organizing regular open days for M.Sc. Programs for the advertisement of the programs to the general public.
•Handling secretarial activities and archiving of the Research and Graduate Studies.
• Managing the office of Graduate Studies Dean.
• Handling financial issues of the Graduate Studies.
• Handling students’ study fees, following up with students’ work places, and preparing related financial reports and petty cash payments.
• Organizing and coordinating the new graduate programs, which are under preparation.
• Preparing official letters and organizing the in-coming and outgoing mails.
• Organizing internal and external conferences and workshops.
• Receiving applications of new students to the Graduate Studies and forwarding them the programs chairs. After that, arranging for interviews and qualifications assessment tests with the UGRU Department, following up with the higher management and then sending letters of acceptance to the accepted students and their respective department.
• Attending to queries of new and enrolled students and keeping contacts with the alumni.
• Coordinating with the departments for the arrival and departure of external examiners, and arranging for the issuing of their honorariums Cheques.
• Coordinating with the directors of postgraduate programs in preparing schedules of classes and final exams of offered courses, proposing names of teaching faculty members and assigning classrooms.
• Assisting students in their registration, withdrawal and addition of courses.
• Handling secretarial activities and archiving of the Graduate Studies.
• Auditing and verifying the customers' accounts.
• Reviewing customers' monthly invoices, and withdrawing and corrected inaccurate ones.
• The discrepancy between residential houses, service entities, markets and industrial facilities were taken into consideration.
• Reviewing the accounts of meters that are out of order for three previous years and calculating the customers' consumption average.
Jan. 1996 - Jun. 1999 Computrend Computer and Electronic Company, Cairo-Egypt
(4) Accountant
Main duties: • Participating in the preparation of the company's general budget for the years 1995,
1996, 1997, and 1998.
• Opening documentary credits accounts, and arranging bank transfers, bank facilities, and other bank issues
• Preparing and registering the daily entries, in the daybook and subsidiary books,
customers' and suppliers' accounts, and determining the company's financial position.
• Managing the company's delivery orders and contracts with the armed forces and the public sector.
• Preparing the initial guaranty letters, pre- and final payments and following up untill the company receives its full payments.
• Assisting the General Director in matters related to hiring, allowances, bonuses,
penalties, insurances and terminations.
•Preparing and registering the daily entries in daily and subsidiary books.
•Auditing customers and suppliers' accounts, and participating in the preparation of the company’s financial position report.
•Participating in the revision and auditing of bank accounts, and preparing monthly bank settlements.
Nov. 1992 - Jul. 1993 Mashhoor Bak Private Company, Cairo-Egypt
(6) Accountant
Main duties: • Preparing and registering the daily entries in daily and subsidiary books.
• Auditing customers and suppliers' accounts, and participating in the preparation of the company's financial position report.
• Participating in the revision and auditing of bank accounts, and preparing monthly bank
settlements.
Attended Training 1- English Training
B.Sc. in Commerce, Accounting