Senior Secretary
Aecom Arabia
مجموع سنوات الخبرة :23 years, 7 أشهر
Expertise in planning, attending and preparation of meetings to recognize and obtain essential materials for optimal results, as well as collect proper data according to the requirements of reports in an effective manner. Arrange comprehensive PowerPoint presentations, reports and charts in a professional manner for meetings. Employee as Group Leader and Supervisor to synchronize with team of the government correspondences. Create incoming and outgoing correspondences in link with governmental authorities, agencies, consultants and contractors of Arabic. Deliver full support to project managers and others by enhancing timeliness of monthly reporting cycle requires.
• Execute administration tasks and deliver active support to create several reports for project management team. Direct extensive domestic/ international travel arrangements and accommodation for high-volume Managers. Setup draft letters regarding requirements of general manager; developed right format for automated reports.
• Adopt a proactive approach in taking rough notes during meeting by making decisions to achieve clerical goals. Engage in creating different operational expense reports and checking employee allowances appropriately. Assist to translate a range of material legal and engineering documents from Arabic to English and vice versa.
• Revise, edit and proofread letters to ensure that all correspondences are arranged by managers and engineers. Play an integral role in leading, recording and distributing minutes for wide range of meetings at the same time.
• Translate a variety of material, particularly engineering/construction documentation, from Arabic language to English and vice versa, with attention to fact and nuance.
• Edit, standardize, proofread, revise and finalize translated material and submit to team for use.
Executive Secretary Since March 2010 to Feb 2013 with Hill International Company- Middle East (Jabal Omar Development Project Makkah-JODP)
Sent proper correspondences, such as letters, transmittals, meeting records and reports on a daily basis, while tracking and recording accurate data in primavera contract management. Invited attendees to meetings, workshop and conference calls by using outlook calendar. Improved document control process to oversee affairs of technical documents, drawings, and commercial correspondence. Executed secretarial tasks as assigned by directors.
• Retained inventory and provision of office supplies and orders as required by checking stock at high-level. Contributed to progress of team work by delivering excellent results according to requirements of company.
• Set business tours arrangements, flights and hotels booking for staff in relevant to approval documents from Director.
• Embraced a comprehensive approach in office management, banking transfers and personnel affairs at a time.
• Implementing and maintaining procedures/office administrative systems
• supervising and monitoring the work of secretarial, clerical and administrative staff
• Writing reports for senior management and delivering presentations;
• Arrange and schedule appointments for the executive, including interviewing callers, and making proper referrals; prepares material and
• Sets up, maintain office files and records, keep correspondence, and reports available for reference and efficient operation of the office.
Executive & Administrative Secretary Since Oct 2000 to Feb 2010 with SOFINFRA, Int’l French Co. in King Faisal Naval Base Projects - Jeddah,
Well-defined data entry systems to ensure that information was arranged and readily available; Made simple images by utilizing several templates, such as graphs or tables to delegate drafting of reports for staff. Headed affairs of office management and travel arrangements; compiled with travel vouchers and keeping records.
• Gathered a variety of disseminate correspondence; made a suitable reports and different departmental materials regarding requirements of staff. Deployed travel agenda, set schedule meetings and conference room.
• Offered detailed support to senior staff in a timely manner; responded to simple routine queries in a quick way. Facilitated in maintaining right records, establishing systems, configuring office files and documents for staff.
• Convert written materials from Arabic Language into French, such as newspaper clips, general administrative articles and any updates for Saudi regulations.
Bachelor of Arts in Linguistics & French Language
