إيمان حبشي

Employer Name: The Pharaohs Boats
Employment date: 1/4/1901 till 1/6/1996.
Supervisor the Front Office and Guest Relation.
Job Description: Handle all administration duties: correspondences, mail, filling system, excel reports,
Handle all management duties: Front Office, Guest Relation
Trained reservationists for the new division.
Prepare a weekly schedule.
Follow up the reservation of the Boats and the Charters.

Employer Name: Geokinetics
Employment date: 19/7/2009 till 30/12/2011.
Office Coordinator
Job Description

Mission: Assure that the company HR procedures are applied according to official regulations and company's policy
Assure that all employee data and documentation is up-to-date
Coordinate the work of the office employees. Support communication between the employees and supervisors, the office and the crew and between all departments (being a link between individuals

Tasks and duties:
1- Administration of the Local Personnel
* Create, control and update personnel file and books of records according to labor law and governmental regulations
* Communicate with employee and supervisor on any personnel issue (performance, absenteeism, disciplinary matter, salary, vacation .)
* Inter new employee and update personnel data in Oracle System
* Register people to Life Insurance Plan and inform employee about their benefit
* Prepare and renew all employment contracts

2- Payroll and OTL (monthly)
* Enter time cards in Oracle System and transfer OTL cost to project
* Control the local payroll and reconcile with OTL figures
* Prepare the payroll documentation and pay slips
* Follow-up salary advances

3- Communication and correspondence with Official Authorities
* Assure the compliancy of company procedures with official regulation
* Declare employee to Social Insurance and Labor Office
* Represent the company and deal with Officials in case of Inspection
* Coordinate the monthly payment to the taxes authorities
* Prepare the quarterly and yearly declaration and submit to Social Insurance Authorities and reconcile with Finance Department

4- Request and follow-up Work Permit for TCN

5- Follow-up the local medical check-up and arrange appointments

6- In charge of candidate tracking, evaluation and recruitment

7- Organize and follow-up trainings for employees

8- Approve all invoices related to duties and in Oracle (Life Insurance, Medical, Training )

Employer Name: Egyptian Company for Electronic Services (Intralot International)
Employment date: 1/8/2006 till 16/7/2009

Office Manager (reporting to the Executive General Manager)
Job Description:
Mission: * Coordinate any relationship between the office and any other government party as necessary. Includes GAFI, Immigration, Labor Offices, Social Insurance Offices, Traffic Stations, Police Stations, Municipality Bureaux, Commercial Registry, Tax Registry, and any other as requested.
* Ensure smooth office communication and interaction between Sales and office employees, clients and suppliers. Support the daily organization and work of any department in the office.


Tasks and duties:
1. Ensure reception desk duties, including phone calls, welcome and orientate visitors, etc.
2. Coordinate meetings in and out the office
3. Dealing with office documentation and communication upon request: Emailing, scanning, printing, faxing documents upon request
4. Manage office and staff houses Petty Cash: reconcile expenses (medical claim, car's fuel consumption, office maintenance payments, vendors ) check and approve, and replenish the safe-box according to expenses estimation and purchase needs
5. Ensure safe delivery and receipt of Crew Project recording tapes, as well as their tracking between Crew, office and Client.
6. Ensure all Cairo Office and Staff Houses supplies are always kept-up, including household items and others, based upon inspections and requests.
7. Assist in some QHSE matters, such as Office Inductions to visitors and guests and Guest Houses and Office Inspections
8. Assist in tenders and bids preparation and submission and tracking in conformity with Client requirements.
9. Follow-up medical claims (from Alico) with monitoring system: collect the claim, register it and submit it to the Health Insurance Company, receive the check and track it, send the information to accounting department.
10. Ensure the proper distribution and dispatch of all office correspondences: receive, distribute send and track all local and international courier to and from the Office
11. Organizing the Office Catering and food supply: request daily food lunch for office staff, replenish the kitchen and fridge according to needs.
12. Translation of documents or submission to appropriate service provider if needed
13. Ordering stationery and managing the office store (to be discuss)
14. Taking care of the Office Archives storage (via office provider): insure the respect of standard procedures, organize the sending and keeping records.
15. Helped establishing the company, regarding the legal documents rectification employees interviews, compile minutes and reports
16. Ticketing and reservation through travel agencies according to agreements with vendors or directly with travel companies

17. Deal emergency case (medical or others) together with QHSE coordinator

Employer Name: VirgiTech Corporation
Employment date: 1/10/2003 till 30/7/2006.
Team Leader front Office of Cairo Centers (reporting to the CEO)
Job Description: Provides general support for the center
Generates reports related to the Center Manager business needs
Distributes minutes from meetings and follow up on action items
Maintains VIP visitor logistics at the highest professional level
Handle all management duties: Customer Care, Front Office, correspondences,
Trained secretaries for the new division.
Handle all administration duties: correspondences, mail, filling system, excel
reports, and Microsoft project reports.
Follow up stock with Inventory.
Prepare a weekly schedule needs report