Senior Contracts & Procurement Administrator
RED SEA International G. Contracting
Total years of experience :16 years, 0 Months
• Provide contractual advice to project management team to support proper decision making
• Review, analysis, coordinate and reply to contractual correspondences with Subcontractors, client, consortium partner.
• Review, analysis, verify, evaluate and respond to contractual claims from Subcontractors including preparation and update of claims logs.
• Conduct and manage weekly/biweekly meetings with Subcontractors for discussing, negotiating and closing variations in coordination with project management team.
• Review and certify Subcontractors invoices, review payment status (statements of account) of subcontractors and ensure all additions, omissions, deductions, and retentions are included with all necessary supporting documents
• Responsible for subcontract and main contract closeout procedures including the necessary coordination until the issuance of the TOC and FAC.
• Responsible for subcontract and main contract early start activities including issuance and review of LGs, insurance policies, and all contractual deliverables.
• Liaison with clients, partners, subcontractors, and project team to ensure smooth communication
• Provide recommendations and lessons learned for improving the contract administration and contract formation processes.
• Responsible for reporting the overall project contractual status (payments, billing, claims, VOs, amendments, conflict resolution…etc.)
• Review and ensure timely updates of all contract administration logs and project contracts reports including areas of concern, contract financial status, VO status, claims status, etc...
• Initiation of claims and counterclaims, identification of claim events, preparation of claim statements and notices, ensure the proper contemporary records are maintained.
• Initiation, notification, preparation, substantiation of variations including the necessary internal and external communications.
• Supervise and review subcontract agreement drafts and other project specific agreements.
• Pursue any other activities within the job scope assigned by direct Manager or organization management
• Participate in the implementation of the policies and procedures applicable to the department.
• Study the project’s documents like drawings, specifications, and schedule and review tender documents and contract to be able to follow up on materials required.
• Review B.O.Q and identify materials needed by communicating with the Technical Office, Procurement and Purchasing.
• Follow up on materials production with the suppliers and their arrival dates to the site.
• Check quantity accuracy with technical office and quality standards with QC for the received material versus required.
• Handle consultant’s remarks about drawing, material, further requirement, or forms to be edited with the different functions of technical office.
• Follow up supplier’s payments with Accounting Department.
• Generate contractors & suppliers required contracts.
• Inform about any variations in the material requirements comparing with the project’s contract.
• Generate reports regarding required and available materials and follow up the submittal log.
• Provide input to the Manager on the performance of the section.
• Monitor support the risk analysis for the assigned projects.
• Ensure contracts’ compliance with contractual terms and conditions and highlight any gaps.
• Preparation and process variation orders and claims until project close out.
• Ensure documentation to negotiate that change orders have been properly produced and maintained.
• Verify accuracy of invoices and approve invoices for payment as appropriate.
• Manage sub-contracts, invoices, RFIs and various tasks as assigned.
• Review and ensure monthly submission of report to the department director as per the internal policy.
• Ensure claims preparation and follow up.
• Assist Tendering and Costing Department as required.
• Manage the coordination with manning agents for selection of officers and ranks and ensure timely delivery of qualified applicants through pro-active, strategic, and effective processing of recruitment.
• Liaise with manning agents and Marine Operations Manager for crew change arrangement. •Handle the new crew needs and logistics (safety, services, compensation, benefits, personnel,
•Handle contractual matters and planning (including wording and legal side). Documentation, database & reporting:
•Update & maintain crew database on a daily basis.
•Ensure having organized-documentation for all crewing matters.
•Align with Finance & HR with the required regular reports; concerning salary, contracts, attendance sheets and vacation schedules, etc.
Administrative Assistant, Training Coordinator & Telemarketing Specialist
* Establishing events contacts; developing schedules and assignments; coordinating mailing lists.
* Identify key goal, objective, or outcome of the marketing material
* Identify audience and appropriate media
* Manages & coordinate the design and writing of marketing material
* Attend strategic meetings related to sales & marketing, when required.
* Identify and develop relationships with vendors & suppliers
* Maintain website, Update the pictures, copy announcements, attendance, etc. online once per week
* Create a time line for newsletter completion and distribution
* Formulate story ideas for newsletter to send to Board Members
* Format and edit the newsletter copy and picture captions
* Handle the mailing processes of the newsletter, Prepare events calendar
* Market researches and trend for company products
* Keeps promotional materials ready by coordinating requirements with graphics department; inventorying stock; placing orders; verifying receipt
* Researches competitive products by identifying and evaluating product characteristics, market share, pricing, and advertising; maintaining research databases.
* Writing financial offers & Making business correspondence with foreign & Egyptian companies: e-mails & post.
* Attend e-Training sessions regards Microsoft Sales Courses Online.
* Training Coordinator; Preparing Registration form, Attendance sheets & Evaluation Forms to customers and update customers Database sheet with the trainee contact information & Training information. Print certifications and send to customers detailed exams results reports
• Present and promote company’s products & services to existing and potential clients.
• Establish, develop, and maintain positive customer relationships.
• Develop new ways of sales according to the assigned market.
• Promptly respond and expedite customer’s inquiries (including products, services & technical details).
• Communicate and follow-up with customers on orders and projects as per the agreed-upon expectations & delivery timelines.
• Achieve agreed-upon sales targets within the set timeframe.
• Collect, develop, and analyze customers’ feedback from the different platforms to maintain quality control and/or recommend adjustments to better enhance the company’s performance.
• Collect and analyze market information to have a clear study about market changes, demands and future opportunities.
• Establish and archive documentation process (for customers information, letters, invoices, and any related documents) soft & hard copies.
• Working with cross functional teams to achieve set plans as per delivery dates and deadlines.
• Report status updates of the assigned tasks and duties to the concerned supervisor or management.
Training Period
2000-2004 Helwan University Faculty of commerce and business administration. Foreign trade Dept. GRADE: Good
