Senior Document Controller
EHAF Consulting Engineers
مجموع سنوات الخبرة :13 years, 10 أشهر
Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External) & Review with PM. 2. Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing) 3. Distribute project-related copies to internal teams 4. Receive & review (review notice sheet) for each transmittal. 5. Follow up transmittal Deadlines dates. 6. Scan and database the approved transmittals. Keep current hard Copies. 7. Assist with the general project administration
Assist in preparing and submitting tenders (expressions of interest and proposals)
Coordinating the bidding process and preparing bid templates
• Communicating with partner organizations - obtaining required documentation from partners and in cases where they are leading the bid, providing required documentation
• Liaising with clients - obtaining clarifications and further information concerning a bid when required
• Compiling project experience, formatted CVs and capability statements for bids
• Formatting final documents and ensuring they are bound and presented in accordance with client stipulations
• Ensuring agreed Quality Assurance Processes are adhered to o Ensuring EOIs and proposals are submitted on time
2. Working with the BD team to ensure information relevant to the business development process is available and shared efficiently & effectively within the company
• Maintaining company database of projects won and lost, proposals & Expression of interests.
3. Study the RFP to insure compliance and responsiveness to customer requirements. (Submission Requirements & Conditions, Tender bonds, Submission Deadline, …etc.)
4. Preparing PowerPoint presentations 5. Responding to client requests for proposals (RFPs), inquires and invitation 6. Creating and maintaining a list/database of prospect clients 7. Maintaining short- and long-term business development plane 8. Create and manage the department correspondences and documents such as (Power of attorney, Expression of interest, Extension requests, apology letters, Transmittal letters, ... etc.) 9. Responsible for the company's online registration on customer websites.
1. Reviewing shipments ready to invoice to bill the Sales
orders, this includes ensuring all data flowing to the
invoice is accurate for the customer and prepare all
supporting documentation, and submitting the invoice to
the customer and monitor the collection.
2. Coordinate all activities related to the Document Control
procedure, including technical documents, and
commercial correspondence.
3. Input document data into the standard registers ensuring
that the information is accurate and up to date.
4. Prepare site documents, and follow up of all the site
documents, upload it on the customer’s system and follow
up the approval.
5. Receive and log all work orders, Review with PM and
distribute, Prepare and print the Acceptance.
6. Preparing clear and accurate reports for informational,
operational and financial use.
7. Ensure filling systems are maintained & up to date in both
electronic and hard copies.
8. Responsible for the CEO meetings.
9. Take minutes at meetings
10. Arranging travel reservations, reserving airline tickets, booking
hotels and issuing visa by handling visa documents.
11. Prepare agendas for Board meeting
12. Very good in use dynamicsAX2009 system.