Office Manager & Assistant Accountant
Trapeze Group Middle East
Total years of experience :19 years, 2 Months
Key Responsibilities:
Office Administration including:
• General office management and maintenance for the Dubai office (approx. 40 staff)
• Manage the suppliers of office supplies and services that are utilised by Trapeze ME.
• Event Management - Internal e.g. team building activities, festivities, catering & meeting set up.
• Coordinating on staff travel bookings including relationship management with travel agency and analysis of quarterly spend and ongoing utilisation.
• Reception duties including greeting visitors, answering phone calls and directing to the appropriate staff member and maintaining courtesy and professionalism at all times.
• Workplace Health and Safety measures
• Conference & meeting rooms management.
• Managing & supervising the office boy to ensure the overall office is clean and is in order.
• Ensuring the company documents are valid and utilities paid on time. Finance Administration including:
• Data entry of accounting data, preparation of monthly journals and General Ledger reconciliations, AR & AP management.
• Ensuring timesheets and approvals are done on time for month end reporting.
• VAT administration and preparation of returns
• Petty Cash Management & Bank reconciliation
• Assisting with month end reporting.
• Provide additional ad hoc support to the Finance, Admin & HR teams in Australia, South Africa and Saudi Arabia.
HR Administration including:
• Liasing with PRO for the issuing and renewal of employees residence visas and labor contracts
• Participating in employee onboarding & induction process
• Assisting with updating staff handbook, policies, and procedures in accordance with local legislation.
• Maintaining attendance and leave records for all Trapeze ME employees.
• Preparing employees salary certificates, NOC as per employees request
• Assist in maintaining & updating employees records.
• Preparing monthly payroll through WPS and sending payslips to employees
• Extracting expenses claims, staff leave records & timesheet reports from Replicon.
Xcel accounting is a firm of experienced chartered and certified public accountants, established in Dubai as an accounting and bookkeeping firm, providing various services to clients in the fields of accounting, auditing, management consultancy and part time CFO. Admin & Finance Associate
Key Responsibilities:
• Perform day-to-day administration to support the Director & departmental teams in ensuring the smooth running of the office.
• Maintain relationships with external service providers and vendors.
• Assisting with budget & cashflow management
• Organizing office social events and office meetings.
• Understanding client processes and documenting the processes, determining areas that require controls and ensure controls are implemented accordingly.
• Setting up the chart of accounts/general ledgers in the accounting software.
• Update manager or engagement partner on the progress of engagements.
• Develop and maintain relationships with clients
• Assisting with month end processes.
• Liaise with the external auditors on behalf of the clients.
Key Responsibilities:
• Maintain timely, accurate financial records and reports in accordance with established accounting policies ensuring compliance with internal financial policies and controls.
• Perform necessary day-to-day accounting activities for Accounts Payable & Receivable, fixed assets, general accounting, payroll & extracting & coding of expenses claims to the correct GL codes.
• Assisting month end processes, reconciliation of bank accounts, credit card transactions and balance sheet accounts.
Second Class Upper