Emmalou Reganion

 Handles appointments and meeting schedules of the Team Leader, screening and answers telephone for all incoming and interoffice calls in a courteous and professional manner.
 Knowledge in Oracle, Ebeams and Project Database. Operates all office equipment, computer and printer, fax machine, scanners and photocopy machine.
 Typing different kind of office correspondence, such as Letters, Memorandums and Notes. Ensure that all incoming and outgoing letters, memos, transmittal documents are filed in the most efficient updated and orderly manner to facilitate quick and convenient retrieval of the same.
 Prepares and reviews correspondences as required or directed, routing and dispatching to concerned departments.
 Process and record all office personal files (i.e. Timesheet, Travel Time, Leave (annual/sick), Duty Travel, etc.).
 Uploading and launching documents on ECM.
 Daily monitoring of Team Leader’s calendar meeting and email.
 Maintain Document Database.
 Teaching/Training new employees (specifically for Secretary & Technical assistant position).
 Other Administrative Support.

 Prepare outgoing letter, memo, and transmittals for Signature.
 Ensure that all project documentation is accurate up to date and accurately distributed to relevant parties.
 Monitoring work progress, updating work progress on a daily basis on Microsoft Excel.
 Follow-up with document creation/review process, to ensure that documentation is categorize, titled and sequentially numbered to comply with approved document numbering procedures.
 Responsible for establishing and maintaining an effective document control systems.
 Receiving, scanning, uploading and launching documents on DIMS/ECM system.
 Updating datasheet open/pending status for all Projects Management (44) correspondences daily.
 Sending the updated datasheet open/pending status to Team Leader/Higher Management bi-weekly.
 Arranging conference room for higher management meeting in coordination with Senior Engineer/Higher Management.
 Handle the task of supporting Contracts Engineers in organizing and controlling reports.
 Updating project reports and status reports for different Projects as required.
 Recently handling the following Projects:
o EW/0074: New Bypass Line for CMM Business Interruption Mitigation
o EW/0055: New Laboratory for Export Operations
o EW/0073A: Replacement of Existing Substations GC-27 & GC-28
o EW/0098: Construction of New 11KV 48 MW Main Intake UG-1 Substation at WK Area
 Maintain Document Database.
 Teaching/Training new employees (specifically for Technical assistant position).
 Receiving incoming calls and transfer calls from external team to Team Leader/Higher Management.
 Other Secretarial Support.

• Coordinating incoming/outgoing calls and emails.
• Negotiates agreements and resolves potential issues or problems with customers.
• Expands existing or current customer base by recognizing and involving top cargo agents.
• Studies market conditions to pinpoint prospects and possible threats.
• Implements customer service procedures to ensure customer satisfaction.
• Develops sales network and price structure to attain targets.
• Preparing Daily, Weekly and Monthly Invoice and Summary Settlement.
• Handling the shipment manifest document.
• Warehouse management (includes loading parcels/packages).
• Coordinating with printing and box Supplier Company.
• Other Admin and IT support.

• Operate and update document control & archiving database.
• Prepare related reports and cover all administration related work for the PMO team.
• Preparing Monthly Progress Report (MPR).
• Organizing and distributing all relevant documents for all senior technical staff.
• Preparing and updating daily, weekly and monthly minutes of meeting (MOM).
• Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports
and related information in an orderly manner, in line with policies and procedures.
• Allocates and controls the document numbering system for the project work.
• Responds in a timely manner to requests to retrieve information, information searches and general
requests for support from project/department personnel.
• Conducting regular reviews and updates to all letters, task and transmittals (Incoming/Outgoing).
• Ensuring all project documents are well shared on the system at key times to facilitate timely project completion.
• Travel Arrangement for Vacation, Business Trip, etc.

Documents controlling, handling; archiving, retrieving, filing, scanning, photocopying and printing.
* Coordinating incoming/outgoing calls and emails.
* Keeping a daily record for Managers, VIP’s and Employee’s departure and arrival (such as
vacation, business trip, etc.)
* Travel Arrangement for Vacation, Business Trip, etc.
* Applying International Tourist Visa Online and through Travel Agency.
* Communicates information to Ticketing Agency regarding fees, rates, schedules, routing, travel
documents (Visa/Passports, etc.), flight arrival and departure times or any travel conveyance
changes.
* Communicates hotel & restaurant for VIP’s reservation.
* Notifies colleagues and managers of bookings and flight changes in schedules.
* Arrange and confirm reservations, accommodations & leisure, using telephone and mail/outlook.
* Preparing the monthly summary cost of all the ticket expenses, refunds and penalties.
* Making summary and application for payment/cost daily, weekly and monthly for (Korean
Expenses such as food, camp maintenance, supply expenses and other Invoices).
* Preparing Requisition Form and Purchase Order for Camp Expenses, Office Stationeries and IT
Materials such as (Food Materials, Supply Expenses, Toners, Fuser Kit, and Stationeries etc.)
* Providing Safety Mobile to the staff working at Brown Field Construction Site.
* Preparing the Temporary and Permanent Gatepass of newly joined personnel.
* Providing Uniform to all SK Personnel.
* Supports technical projects and departments.
* Receives, catalogues and stores hard copies and electronic copies of all technical drawings,
reports and related information in an orderly manner, in line with policies and procedures.
* Allocates and controls the document numbering system for the project work.
* Responds in a timely manner to requests to retrieve information, information searches and
general requests for support from project/department personnel.

Guest and investors relation assistance.
* Provides information to guest and investors by answering questions and other concerns.
* Coordinating incoming/outgoing calls, emails and postal mail.
* Typing reports and presentations.
* Document controlling, handling; archiving, retrieving, filing, scanning, photocopying and printing.
* Meetings arrangements and handling.
* Bookkeeping, petty cash & reimbursements handling.
* Travel Arrangement and Hotel Reservation.
* Insurance (office/health/car).
* International, Residency & Visit Visa.
* Car Rental & Yacht Reservations for Visitors/VIP’s.
* Handling the monthly payroll through wages protection system (WPS).
* Warehouse/Storage management (furniture, fixture, IT material, stationeries, etc.)

Prepares treatment room for patient by following prescribed procedures and protocols.
* Prepares patient for dental treatment by welcoming, comforting, seating, and draping patient.
* Provides information to patients by answering questions and requests.
* Provides instrumentation by sterilizing and delivering instruments to treatment area; positioning
instruments for dentist's access; suctioning; passing instruments.
* Helps dentist manage dental and medical emergencies.
* Documents dental care services by charting in patient records.
* Maintains patient confidence and protects operations by keeping information confidential.
* Maintains safe and clean working environment by complying with procedures, rules, and
regulations.
* Protects patients and employees by adhering to infection-control policies and protocols.
* Maintains dental supplies inventory by checking stock to determine inventory level
* Contributes to team effort by accomplishing related results as needed.
* Deposit/Withdrawal Cash & Cheque.
ACHIEVEMENTS CERTIFICATE