Procurement Buyer / Expeditor
Oceanic Marine Contractors
Total years of experience :22 years, 9 Months
PURCHASING FUNCTIONS
*Tracking material requisitions from the Vessel, Projects & Office through the system.
*Sending enquiry’s to the international or local vendors and follow up with them for the quotations.
*Synchronize the best quote from different suppliers while minding the quality, price and delivery time.
*Communicate with Projects Department or/ Technical Department for Technical clarifications and approval.
*Prepare Commercial Bid in view of Technical suitability, prices and delivery time.
*Prepare and recommend to the Procurement Manager for approval of the rules and procedures governing the purchase of supplies, services and equipment as required by the vessel; revision and amendments to such rules and procedures.
*Prepare and send Purchase Order to the suppliers.
*Liaise with suppliers for prompt deliveries.
*Update Daily Report for General Reference.
*Make sure that all material requirements and or services are supplied correctly and on time.
*Submit Reports/ perform other tasks as instructed by Procurement Manager.
LOGISTICS FUNCTIONS
*Evaluate & pack consolidated items to be shipped.
*If item is under Letter of Credit (LC), strict compliance of LC requirements to be followed.
*Prepare Shipping documents (based on requirements per country destination) & acquire Certificate of Origin at Chamber of Commerce if necessary.
*Process attestation of shipping documents at certain embassy/ consulate if necessary.
*For Export shipments, arrange with forwarders to collect shipment, with the best shipping option and lowest rate, considering arrival at destination is within target date.
*Inform Consignee of Incoming shipments with tracking references & estimated delivery date.
*Constant Monitoring & Safekeeping of stocks and inventory with annual physical count.
*Keep tracking of shipments & constant coordination with forwarding company.
*Select Freight forwarder / courier from approved vendor list and seek competitive quotations or use agreed contract price.
*Prepare Custom Invoice and Packing List for custom clearance in the port.
*Liaise with international branches on shipment dates all import orders and ensures that necessary packing material and documentation is available.
*Coordinate collection of the goods by the Company or Customer designated Freight Forwarder.
*Takes charge of all supply chain activity that relates to transportation of goods, including import/export activity
*Ensures compliance with all import and export laws and documentation control (i.e. by providing the sales customers with all legal documents necessary to clear customs and in accordance with Letter of Credit instructions)
*Prepares and submits relevant administration in a timely and accurate manner, for example shipping schedules, letters of credit, licenses, declarations, packing, routing, transport and safety documentation
*Provides staff members with logistic analysis regarding freight forwarder and carrier evaluations that may be used for strategies
*Provides sales customers with timely updates on order delivery, all legal documents
*Studies trends relating to import/export activities and implements strategies consistent with overall aims and requirements of the organization
*Supports the overall operation of the different plants of the company
*Provides guidelines spanning from the entire gamut of searching for sources of supply, selection of best supplier, negotiating for the most advantageous price and terms to monitoring the delivery of materials and supplies to end users
*Implements all policies and procedures governing all purchasing operations of the Company
*Facilitates continuous improvement and minimize risk through the implementation of a systematic approach to quality (in product and services) in terms of procurement.
*Supervises staff in projects related but not limited to quality cost reduction, equipment and process capability studies to reduce the off standard products
*Assists in the testing/experiment for product improvement
*Responsible of importation of raw materials of the different plant
*Checks the physical condition, description and quality of goods delivered
*Implements cost saving measures for new product
*Ensures all finished products sent to delivery department are properly inspected and produced in accordance with the company’s standards and specifications
*Assists in the preparation of production report for the different plans
*Responsible for all outgoing products
*Inspects all units/ products prior shipment deadline.
*Reports to the Plant Manager
• Bachelor of Science Major in Banking and Finance San Sebastian College - Recoletos Recto, Manila, Philippines 1999 • Secondary Level Colegio San Agustin Biñan, Laguna